Détails de l'annonce
Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://www.msf.be
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 15/10/2024
Date limite : 29/10/2024
Profil
Education & Experience
Higher education degree in Human/Social sciences or Medical/Paramedical fields
MSF IMS experience of 3 years over the past 5 years
Experience in coordination position within MSF is a strong asset
Medical or paramedical profile is a strong asset
Competencies
Strategic thinking
Well-developed interpersonal / intercultural communication skills
Organizational skills
Team player and cross functional attitude
Very good aptitude for listening and dialogue
Computer literate and comfortable with office applications (Word/Excel/PowerPoint, etc.)
Languages
Fluent in English with a very good command of any other MSF working language (Arabic, French, Portuguese, Spanish) is required
Description
POOL MANAGER PMR MEDCO(m/f/x) – Brussels – MSF Belgium
Within the HR Department of MSF Belgium (Operational Center Brussels – OCB), the Operational Hub has the goal to act as the entry door to the HR department for our operations and the initial interlocutor for actors in our projects regarding HR support.
As the Pool Manager (PM) PMR Medco, you are part of the Pool manager’s unit of the Operational Hub and you contribute to the achievement of projects objectives, by ensuring that HR staffing is optimally calibrated and adapted to HR demand in our project. In doing so, you contribute to the development of the human capital of the International Mobile Staff (IMS) Medical pools. You strategically analyze the available offer and the characteristics of the pool and compare regularly with known, unknown and emerging HR needs in our projects.
You will work together with the PM MEDCO DUO to reinforce the organizational capacity to identify, validate and deploy the relevant PMR and Medical Coordinator (Medco) profiles to OCB operations. You will further maintain an additional responsibility as a Development Advisor, for a certain group of employees (MSF Be Medco pool).
Working together with referents from the medical department, you will deploy personnel to operations maintaining a close follow-up on the institutional HR needs of the organization.
You represent the HR department in the medical department and uphold the application of its core values (integrity- transparency-accountability- empowerment-trust).
You are tasked with implementing the HR OPS Action Plan in our projects managed by the Field HR resource manager and functionally report to the deputy Medical Director.
MAIN RESPONSIBILITIES
Matching
Collect the operational needs through open vacancies (for short term) and the matrix (for longer-term), assess the match with the existing pool, and develop short- and longer-term solutions in terms of quantity and competencies in collaboration with the medical department to best meet operational demand
Develop a good understanding of the requested profile by integrating information from the job profile, the vacancy summary, the context and other related documents.
Collect information (recruitment report if First Mission, evaluations, feedback from Development Advisor/other Pool managers, Individual profile sheet) on potential candidates to propose for deployment following the matching process
Optimize the matching by selecting the most appropriate profile(s) for the specific vacancy from available candidates, as described in the matching process
Consider the global workforce to answer the operational needs (IMS, LHS, HQ staff)
When identifying a position that will not be filled with pool members, seek alternative solutions, such as launching recruitment on post, reconsidering the set up in the field, considering LHS detachment, etc...
Communicate regularly with cells and Regional Support Teams (RST) to stay up to date with Medical Coordinations (i.e. deployment, talent identification, emerging HR needs and others)
Brief and debrief pool members according to the process
Working in close collaboration with Partner Sections (OCB and non-OCB) to ensure a proper answer to the operational demand
Ensure optimal information exchange with the different DAs to create efficient and professional mission proposals
In collaboration with the concerned DA, discuss potential identification and work towards retention through career plans that are balancing operations needs and the aspirations of the staff members
Identify staff from the pool for fixed term assignments in the HQ, facilitate staff mobility towards HQ posts and inform staff and/or DA of possible HQ positions
Lead the validation discussion of profiles into the pool in collaboration with the Medical Department
Management of the pool
Conduct a statistical analysis of the pool to understand its characteristics and drive pool development to ensure alignment with operational requirements in both the short and long term
Organize the diffusion of key messages derived from the pool analysis to Medical, operations and HR stakeholders to facilitate their engagement and contribution in meeting institutional HR needs
Participate in defining the first mission target for recruitment and manage the definition and development of the pool
Ensure the diffusion of the defined demand to relevant actors (Recruitment & Development Advisors of Partner Sections, Learning and Development Unit) and collaborate with them to define adapted solutions
Development Advice
Facilitate individual’s development within the organization
Ensure comprehensive preparation before departures
Conduct comprehensive post-assignment debriefings
Be the focal person for staff members for issues linked to their career and growth within the organization
Identify talents/high performers and engage their longer-term commitment
Proactively reach out to pool members to discuss future deployment opportunities
Other Duties
Manage deployment of staff under special contracts (i.e. Vocationer, MALTA)
Follow up the utilization of the budget allocated for development post creation
Facilitate the detachment of LHS for developmental/operational purposes
Actively participate in recruitment for on-post position
Participate in the Training selection committee for setting priorities for member of the pool
Collaborate with the L&D unit for the development of learning opportunities that address learning needs of the pool members
Participate in Project Intention, MY/ARO, QMM and other platforms to maintains an in-depth understanding knowledge of operations and strategic orientations
Participating actively to HR Ops platforms and related department platforms meetings and contribute to discussions on its objectives and strategies
Update the HR database according to the different responsibilities/steps of the work
Participate in meetings organized with HROs (HR Officers) and proactively seeks information from HROs and HR Coordinator (HRCo)
Facilitate the sensitization activities related to the pool upon request, in collaboration with the recruitment unit
Conduct projects visits when needed and upon validation of the Field HR manager, to stay informed about the situation in our projects and assess how pool member is adapting to their position
CONDITIONS
- Expected starting date: 25/11/2024
- Location: Brussels (Belgium)
- Mobility 1 field visit/year
- Contract type: Open end contract – Full-time – Home working maximum 2 days per week
- Salary according to MSF-OCB HQ grid
- Meal Vouchers - Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
- Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, and Empowerment
- Adhere to the MSF Behavioral Commitments
Deadline for applications: 29th of October 2024
How to apply?
➢ Submit your application via the 'Apply here' button on the follwoing vacancy: Pool Manager PMR MEDCO | Doctors Without Borders (msf-azg.be)
➢ You will be directed to the online application form for this position
➢ It should take 5-10 minutes to complete. Thank you in advance for having your CV and motivation letter ready to upload
Only shortlisted candidates will be contacted.
Position only open to candidates with previous MSF experiences ("Médecins Sans Frontières")!
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