Jordan

Education

• Advanced university degree in finance, business administration or other related field.

Professional Experience

• Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• English Language is mandatory
• Arabic Language is a plus

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Teamwork
• Ability to work and adapt in different environments
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance/Admin Coordinator

Code: SR-42-1593

Duty station:  Amman, Jordan

Starting date: 27/11/2020

Contract duration: until June 2021

Reporting to: Head of Mission (hierarchically), Regional Finance Coordinator and Area HR Coordinator (functionally)

Supervision of: Finance and Admin Team

Dependents: Family Duty Station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighbouring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

In Jordan, INTERSOS has focused its humanitarian response on supporting Syrian families displaced across urban and rural areas, as well as vulnerable host communities, with a programme that concentrates on protection and protection mainstreaming within the different sectors of intervention that compose the Country Strategy (Protection, Child Protection, Education in Emergency, WASH, Shelter and Basic Needs including Cash and Winterization Assistance).

General purpose of the position

The Country Finance/Admin Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial and human resources, in accordance with the Organization procedures.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.

Human Resources

• In coordination with the Head of Mission (HoM) and the Country Senior Management Team (SMT), S/He Ensures National Staffs Internal Regulations are respected and in line with INTERSOS standards and with the local Labour Law. Ensure Organizational chart and National Staffs Salary grid is up to date.
• Ensure staff payroll, Health Insurance and Tax calculation is prepared accurately by HR officer. Follow-up of the National and International Staffs annual leaves
• Supervise the HR officer in the HR recruitment process, appraisal process and induction process is performed as per INTERSOS guidelines, with support of Head of Mission
• With the support of the HR officer, guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)

Training and staff management

• Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
• Advocate and plan for professional development for your supervised staff and yourself.
• Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Working Relationships

• Proactively engage with your supervisor and key staff.
• Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
• Proactively coordinate and communicate with Management staff.
• Proactively engage on a regular basis with your supervisor to develop working networks to seek advice where needed.

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5dcc1fd1081edd00162134a8/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.          

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR-42-1593 – Country Finance/Admin Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Education

• Advanced university degree in finance, business administration or other related field.

Professional Experience

• Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• Arabic Language
• English Language is mandatory

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Teamwork
• Ability to work and adapt in different environments
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance / Admin Coordinator

Code: SR-42-1593

Duty station: Jordan

Starting date: 04/11/2020

Contract duration: until June 2021

Reporting to: Head of Mission (hierarchically), Regional Finance Coordinator and Area HR Coordinator (functionally)

Supervision of: Finance and Admin team

Dependents: Family Duty Station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighbouring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

In Jordan, INTERSOS has focused its humanitarian response on supporting Syrian families displaced across urban and rural areas, as well as vulnerable host communities, with a programme that concentrates on protection and protection mainstreaming within the different sectors of intervention that compose the Country Strategy (Protection, Child Protection, Education in Emergency, WASH, Shelter and Basic Needs including Cash and Winterization Assistance).

General purpose of the position

The Country Finance/Admin Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial and human resources, in accordance with the Organization procedures.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.

Human Resources

• In coordination with the Head of Mission (HoM) and the Country Senior Management Team (SMT), S/He Ensures National Staffs Internal Regulations are respected and in line with INTERSOS standards and with the local Labour Law. Ensure Organizational chart and National Staffs Salary grid is up to date.
• Ensure staff payroll, Health Insurance and Tax calculation is prepared accurately by HR officer. Follow-up of the National and International Staffs annual leaves
• Supervise the HR officer in the HR recruitment process, appraisal process and induction process is performed as per INTERSOS guidelines, with support of Head of Mission
• With the support of the HR officer, guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)

Training and staff management

• Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
• Advocate and plan for professional development for your supervised staff and yourself.
• Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Working Relationships

• Proactively engage with your supervisor and key staff.
• Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
• Proactively coordinate and communicate with Management staff.
• Proactively engage on a regular basis with your supervisor to develop working networks to seek advice where needed.

 

How to apply

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/va...

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR- 42-1593 – Country Finance / Admin Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

YOUR  PROFILE :

• You hold an advances degree in Education, pedagogy, psychology of education or teaching. A specialization in inclusive education, education in emergencies or special needs teaching will be a strong asset.
• You have at least 5 years’ experience in international development and post crisis environments, in technical positions
• You have experience working in complex environments as well as in collaboration with national education actors at all levels (from services to central level)
• You have strong strategic analytical skills, a capacity to establish clear frameworks, rules and limits
• You are strong in capacity building
• You have experience working at policy development level with government, international agencies, consortiums and children with disabilities
• You know how to produce clear, concise and responsible communication suited to different stakeholders and interlocutors as well as to adapt communication and messages to intercultural environment and remotely
• You are fluent in English – Arabic would be an asset

 

 

“Outraged by the injustice faced by people with disabilities and vulnerable populations,
we aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity”

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.

HI is engaged in an employment policy in favour of disabled workers.

For further information about the association: www.hi.org.

 

JOB CONTEXT :

HI’s Middle East Regional Programme (MEReP) is based in Amman with a regional host country mission (Jordan) and 3 affiliated countries (Egypt, Lebanon and Palestine). The regional component of the mission is composed of a Senior Management Team (Technical, Finance, Logistics, HR) under the management of a Regional Program Director. The program has just entered its new 3 – years Strategy (2020 – 2022) with a strong focus on volume stabilization (around 13 Million Euro), ROOTs implementation and NEXUS operationalization. Inclusive Education (IE) is one of the mains sectors of intervention.

The program currently implements interventions in the field of IE in Palestine and Lebanon and is seeking to start IE interventions in Egypt (concept note submitted) and Jordan (proposal for a research on IE submitted).

 

 

 

YOUR MISSION:

 

Under the responsibility of the Regional Technical Unit Manager, as Regional Inclusive Education Field Technical Specialist, you contribute to the implementation of the HI mandate and the operational strategy of HI MEREP program, in the field of Inclusive Education. You ensure optimal quality and impact of the projects implemented in the countries, through a delegation system with appropriate control mechanisms. You share with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

 

You will have functional technical supervision over other technical positions that support Inclusive Education projects in the 4 countries of MEREP.

 

You will also provide technical follow up of consultants, in your sector of expertise, to ensure they align with HI technical framework.

 

 

OBJECTIVES OF THE POST

The position has 3 main objectives to reach:

• • • • Expertise: bring multi-country technical expertise in each project you will work. Guide and define technical standards based on international guidelines, HI policy paper on IE and technical divisions’ strategies (STRATECH). Ensure relevance of technical practices in project under implementation, design stage of new projects and strategy development. Harmonize practices within the region facilitating exchanges, lessons learnt and support between projects and professionals, and potential mutualisation of relevant HR (consultancies, training, etc…). Lead or support the development of technical documents and tools on IE and support researches. Promote and contribute to inter-sectorial activities, especially linking IE with EDEI projects. Contribute to mainstream HI Disability, Gender, Age Policy and protection principles in Inclusive Education projects.
      • Influence: create effective network with other technical actors in the region and support missions to foster partnerships.
      • Business Development: be up-to date on the last international practices and directions and opportunities in the area of IE. Use this knowledge to guide the regional programme towards new and more relevant and efficient technical programming (locally and regionally). Ensure relevance of technical practices at project design stage and on strategy development.

 

 

 

 

CHARACTERISTICS OF THE POSITION :

Despite the different conflicts affecting the overall Middle East regional, the security in Jordan is still fairly good. In Amman, despite some regular peaceful demonstrations the living conditions are excellent with little restrictions. Jordanians are very welcoming and life for foreigners is generally quite comfortable.

The position is based in the permanent Middle East Regional Programme covering for Egypt, Jordan, Lebanon, Palestine missions, which implies regular missions to the different countries where situation can be harsher and therefore under the conditions of security procedures established by HI, that have to be strictly followed.

 

 

CONDITIONS:

• Starting date : September 2020
• Length of the contract:  1 year
• Employee status, according to experience :

• Salary from 2757 € gross/month regarding the experience of the candidate
• Perdiem : 659,44€  net/month
• Insurances : medical hearth coverage, retirement planning, repatriation
• Paid holiday : 25 days per year
• R&R : Level 1 : 1 day per month

• Status : position open to couples & families
• Housing : Individual taken in charge by HI

 

TO APPLY:

Only online by joining a CV and cover letter via the following link:

http://www.jobs.net/j/JbzvLvsw?idpartenaire=142

• You hold an advances degree in education, early childhood, international development, planning curriculum, pedagogy, psychology of education or teaching. A specialization in inclusive education, education in emergencies or special needs teaching will be a strong asset.
• You have at least 5 years’ experience in international development or emergency and post crisis environments, in technical positions
• You have experience working in complex environments as well as in collaboration with national education actors at all levels (from services to central level)
• You have strong strategic analytical skills, a capacity to establish clear frameworks, rules and limits
• You have experience working at policy development level with government, international agencies, consortiums and children with disabilities
• You know how to produce clear, concise and responsible communication suited to different stakeholders and interlocutors as well as to adapt communication and messages to intercultural environment and remotely
• You have advanced writing capacities in English

“Outraged by the injustice faced by people with disabilities and vulnerable populations,
we aspire to a world of solidarity and inclusion, enriched by our differences,
where everyone can live in dignity”

Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.

Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3500 employees worldwide.

HI is engaged in an employment policy in favour of disabled workers.

For further information about the association: www.hi.org.

 

JOB CONTEXT :

HI’s Middle East Regional Programme (MEReP) is based in Amman with a regional host country mission (Jordan) and 3 affiliated countries (Egypt, Lebanon and Palestine). The regional component of the mission is composed of a Senior Management Team (Technical, Finance, Logistics, HR) under the management of a Regional Program Director. The program has just entered its new 3 – years Strategy (2020 – 2022) with a strong focus on volume stabilization (around 13 Million Euro), ROOTs implementation and NEXUS operationalization. Inclusive Education (IE) is one of the mains sector of intervention.

The program currently implements interventions in the field of IE in Palestine and Lebanon and is seeking to start IE interventions in Egypt (concept note submitted) and Jordan (proposal for a research on IE submitted).

 

 

 

YOUR MISSION:

 

Under the responsibility of the Regional Technical Unit Manager, the Regional Inclusive Education Field Technical Specialist contributes to the implementation of the HI mandate and the operational strategy of HI MEREP program, in the field of Inclusive Education. He/she ensures optimal quality and impact of the projects implemented in the countries, through a delegation system with appropriate control mechanisms. He/she shares with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes.

 

The Regional Inclusive Education Field Technical Specialist will have functional technical supervision over other technical positions that support Inclusive Education projects in the 4 countries of MEREP[1].

 

The Regional Inclusive Education Field Technical Specialist will also provide technical follow up of consultants, in her/his sector of expertise, to ensure they align with HI technical framework.

 

 

OBJECTIVES OF THE POST

The position has 3 main objectives to reach:

• • • • Expertise: bring multi-country technical expertise in each project he/she will work. Guide and define technical standards based on international guidelines, HI policy paper on IE and technical divisions’ strategies (STRATECH). Ensure relevance of technical practices in project under implementation, design stage of new projects and strategy development. He/she will also have the objective to harmonize practices within the region facilitating exchanges, lessons learnt and support between projects and professionals, and potential mutualisation of relevant HR (consultancies, training, etc). He/she will also lead or support the development of technical documents and tools on IE and support researches. He/she will also have the objective to promote and contribute to inter-sectorial activities, especially linking IE with EDEI projects (pool of regional expertise and know how, team sensitisation and training, research). He/she will also contribute to mainstream HI Disability, Gender, Age Policy and protection principles in Inclusive Education projects.
      • Influence: create effective network with other technical actors in the region and support missions to foster partnerships.
      • Business Development: be up-to date on the last international practices and directions and opportunities in the area of IE. Use this knowledge to guide the regional programme towards new and more relevant and efficient technical programming (locally and regionally). Ensure relevance of technical practices at project design stage and on strategy development.

 

[1] Based on needs at country level and/or project level, there might be several technical positions: National FTS, TO Level 2 and TO Level 1.