Jordan

Typically a degree in medicine from an accredited medical university; Master’s in Public Health an advantage.

 

Experience

• 8+ years' of progressive and relevant work experience in related field, including a minimum 6 years’ experience in overseas programs (preferably developing country or low-resource setting with an NGO) managing programs in primary and secondary health care (maternal and child health, reproductive health, communicable diseases, non-communicable diseases, community health) and emergency response.
• Must have experience with various donors, including UNHCR, UNFPA, ECHO, PRM, DFID, etc. including proposal and report writing.
• Experience in effectively dealing with international and headquarters staff, as well as donor agencies, government officials, and other NGO’s; the ability to work with a broad spectrum of people and cultures.

Competency

• Must have excellent communications skills, both oral and written.
• Must have excellent self-motivation skills and be proactive in their work
• Ability to exercise sound judgment and make decisions independently.
• Extremely flexible, and have the ability to cope with stressful situations.
• Ability to relate to and motivate staff effectively
• Creativity and the ability to work with limited resources.
• Ability to assume non-medical responsibilities from time to time to cover for other team members.
• Skills and knowledge in program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods).
• Proven capabilities in leadership required. Strong negotiation, interpersonal and organization skills.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 

To apply : https://careers.internationalmedicalcorps.org/Careers.aspx?req=21-106&type=JOBDESCR

Essential Job Duties/Scope of Work :

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

 

Background :

IMC-Jordan is one of the primary organizations responsible for primary and secondary care service provision in refugees camps, and responsible for provision of reproductive health services in urban areas. IMC-Jordan works with the Ministry of Health, UN

 

Job Purpose :
The Medical Coordinator is primarily responsible for vision, strategy and technical oversight of programs, including technical design, implementation and management of the health programs at national level. He/She, hereafter referred to as ‘he’ will work in collaboration with the senior management team and health teams in the field to deliver high-quality health services to the targeted beneficiaries. He will make frequent visits to the field sites to ensure the highest standards of service delivery. He will ensure high-quality clinical services in all IMC-supported health facilities. He will monitor service quality, ensure that all staff are trained and well-supported, pharmaceuticals and other medical supplies are properly managed, and apply clinical-level data to national-level quality improvement efforts. The Medical Coordinator will represent IMC in the national Health coordination meetings, Health Forum and other technical working groups.

 

Main Responsabilities :
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.

 

Technical Monitoring and Program Quality :

• The Medical Coordinator is overall responsible for the appropriateness and quality of medical interventions conducted by IMC projects. He is expected to prioritize patient-centered services, identify and work on removing barriers to enhance patient safety, and improve effective, quality medical care.
• Work closely with the Country Director and the Program Managers to ensure smooth running of health programs and provide technical supervision support to the organization’s health programming activities.
• Ensure activities are consistent with established best practices, acceptable international (WHO/SPHERE) and national standards as well as ensure programs across different sites in the country are of comparable quality by encouraging transfer of good practices form one field site to another.
• Ensure health programs utilize standardized protocols, policies and guidelines according to the IMC’s minimum standards, contextualized to the Jordan mission and in consideration of COVID-19 risks.
• Work closely with the Country Director, senior management and field teams to determine the operational needs of the medical programs within the scope of the grants.
• Oversee the collection and timely reporting of data and statistics for all programs (including objectives, indicators and outcomes of health programs) according to internal and donor requirements
• Review monthly field and donor reports and ensure appropriate follow up and decision making on data relevant to the organizations health programs.
• Ensure all stakeholders, including senior management team, the Health Technical Unit and donors are provided with updates, following the established reporting structures.

Program Development :

• Work with senior management team, field teams, regional desk and the Technical Unit in strategic planning for future health programs.
• Work with program coordinator and management team to draft concepts for future funding following the protocols and formats of each relevant donor
• Provide technical input during proposal development and technical reviews, and feedback to the field to improve the quality of the final proposals
• Strive to ensure as much as possible different health related sectors (Mental health, WASH, Nutrition, and GBV) are integrated into proposed programs.
• Program Management
• Work closely with the Country Director and field teams to determine the operational needs of the health department within the scope of the grants and budgets and ensure program deliverables are met according to the highest standards.
• Provide input for monthly field reports in order to provide donor reporting, analyze trends, and adjust the programs as needed
• Work with government health authorities and international agencies at the field level to ensure implementation of standardized health programming.
• Work with the senior management and field teams to plan for future program directions in terms of beneficiary needs, new sites, and/or new programs
• Work with the program team to draft concepts for future funding following the protocols and formats of each relevant donor
• Provide capacity building for junior staff to improve their technical knowledge, program management skills and knowledge in cross-cutting areas such as gender, inclusion and accountability.
• Representation
• Attend health as well as other coordination meetings which are relevant to health department programs and communicate relevant information to the senior management team.
• Ensure maximum visibility of the agency amongst the NGO community
• Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct, ethics, values and stand-point with regard to internal and external actors

Human Resources Management :

• In close collaboration with the HR Coordinator, participating in the planning, definition and sizing of the health-workforce in the mission and supervising the associated processes (recruitment, validation of medical staff, training/induction, evaluation, potential detection, development and communication). Coaching and directly supporting medical teams in the implementation of the medical activities.
• Ensure that Training needs assessment is conducted periodically to tailor training needs to the findings as well as in accordance with the strategy of the mission.
• Maintain open lines of communications with all field staff

Pharmacy Management :

• Work closely with the Pharmacy Manager to ensure effective pharmaceutical management in accordance with GPSU directives, internal SOPs and Pharmacy guidelines.
• Ensures that the field teams are well versed with Pharmacy Information Management system and are adhering with its optimal usage.
• Ensure accuracy and validity of monthly pharmacy reports prior to the submission to the donors.
• Ensure compliance with good pharmaceutical practice guidelines and spearhead rational medical practice in the mission.

Innovation Learning and Development : 

• Contribute to the development of health informatics tools in accordance with the country and organizational strategy.
• Support the development of relevant contextual tools in close collaboration with the Health Informatics coordinator.
• Drafts and outlines the need for operational research based on the country program needs and leads the health department in devising specific pertinent strategies

Working Relationships

• Work closely with country senior management team and the Technical Unit
• Ensure program progress through communication with Country Director, Logistics Staff and Finance team to ensure coordination of programs supplies are consistent with management of budgets, including budget forecasting and development of spending plans.
• Security
• Collaborate with security officer/CD in order to maintain security of health staff in the field
• Ensure application and compliance of security protocols and policies

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, Trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any suggested activities then you have an obligation to report.

 

 

 

 

 

 

 

 

 

Education

• Advanced university degree in finance, business administration or other related field.

Professional Experience

• Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• Arabic Language
• English Language is mandatory

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Teamwork
• Ability to work and adapt in different environments
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance / Admin Coordinator

Code: SR-42-1593

Duty station: Jordan

Starting date: 11/12/2020

Contract duration: until June 2021

Reporting to: Head of Mission (hierarchically), Regional Finance Coordinator and Area HR Coordinator (functionally)

Supervision of: Finance and Admin team

Dependents: Family Duty Station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighbouring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

In Jordan, INTERSOS has focused its humanitarian response on supporting Syrian families displaced across urban and rural areas, as well as vulnerable host communities, with a programme that concentrates on protection and protection mainstreaming within the different sectors of intervention that compose the Country Strategy (Protection, Child Protection, Education in Emergency, WASH, Shelter and Basic Needs including Cash and Winterization Assistance).

General purpose of the position

The Country Finance/Admin Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial and human resources, in accordance with the Organization procedures.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.

Human Resources

• In coordination with the Head of Mission (HoM) and the Country Senior Management Team (SMT), S/He Ensures National Staffs Internal Regulations are respected and in line with INTERSOS standards and with the local Labour Law. Ensure Organizational chart and National Staffs Salary grid is up to date.
• Ensure staff payroll, Health Insurance and Tax calculation is prepared accurately by HR officer. Follow-up of the National and International Staffs annual leaves
• Supervise the HR officer in the HR recruitment process, appraisal process and induction process is performed as per INTERSOS guidelines, with support of Head of Mission
• With the support of the HR officer, guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)

Training and staff management

• Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
• Advocate and plan for professional development for your supervised staff and yourself.
• Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Working Relationships

• Proactively engage with your supervisor and key staff.
• Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
• Proactively coordinate and communicate with Management staff.
• Proactively engage on a regular basis with your supervisor to develop working networks to seek advice where needed.

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/vacancy-details/5f71e7a4dcddb20015f8f496/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.          

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR-42-1593 – Country Finance/Admin Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview

Education

• Advanced university degree in finance, business administration or other related field.

Professional Experience

• Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• English Language is mandatory
• Arabic Language is a plus

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Teamwork
• Ability to work and adapt in different environments
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance/Admin Coordinator

Code: SR-42-1593

Duty station:  Amman, Jordan

Starting date: 27/11/2020

Contract duration: until June 2021

Reporting to: Head of Mission (hierarchically), Regional Finance Coordinator and Area HR Coordinator (functionally)

Supervision of: Finance and Admin Team

Dependents: Family Duty Station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighbouring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

In Jordan, INTERSOS has focused its humanitarian response on supporting Syrian families displaced across urban and rural areas, as well as vulnerable host communities, with a programme that concentrates on protection and protection mainstreaming within the different sectors of intervention that compose the Country Strategy (Protection, Child Protection, Education in Emergency, WASH, Shelter and Basic Needs including Cash and Winterization Assistance).

General purpose of the position

The Country Finance/Admin Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial and human resources, in accordance with the Organization procedures.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.

Human Resources

• In coordination with the Head of Mission (HoM) and the Country Senior Management Team (SMT), S/He Ensures National Staffs Internal Regulations are respected and in line with INTERSOS standards and with the local Labour Law. Ensure Organizational chart and National Staffs Salary grid is up to date.
• Ensure staff payroll, Health Insurance and Tax calculation is prepared accurately by HR officer. Follow-up of the National and International Staffs annual leaves
• Supervise the HR officer in the HR recruitment process, appraisal process and induction process is performed as per INTERSOS guidelines, with support of Head of Mission
• With the support of the HR officer, guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)

Training and staff management

• Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
• Advocate and plan for professional development for your supervised staff and yourself.
• Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Working Relationships

• Proactively engage with your supervisor and key staff.
• Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
• Proactively coordinate and communicate with Management staff.
• Proactively engage on a regular basis with your supervisor to develop working networks to seek advice where needed.

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5dcc1fd1081edd00162134a8/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.          

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR-42-1593 – Country Finance/Admin Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Education

• Advanced university degree in finance, business administration or other related field.

Professional Experience

• Minimum of 5 years of relevant work experience in emergency and humanitarian, in field locations as well.

Professional Requirements

• Strong understanding of the humanitarian emergency operating context, the humanitarian system and its flexibility, donors and their high demanding, security and financial management in humanitarian context.
• Computer (excel) and admin/finance skills.
• Donor compliance and reporting.
• Highly able to keep confidentiality.
• Able to work independently.
• People Management and Leadership.
• Demonstrated leadership and interpersonal skills.
• Demonstrated experience in staff supervision.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS.

Languages

• Arabic Language
• English Language is mandatory

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Teamwork
• Ability to work and adapt in different environments
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Country Finance / Admin Coordinator

Code: SR-42-1593

Duty station: Jordan

Starting date: 04/11/2020

Contract duration: until June 2021

Reporting to: Head of Mission (hierarchically), Regional Finance Coordinator and Area HR Coordinator (functionally)

Supervision of: Finance and Admin team

Dependents: Family Duty Station

General context of the project

INTERSOS is an Italian humanitarian organization on the first line that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts.

INTERSOS, with its own humanitarian operators, intervenes to effectively meet the needs of people in crisis, with a particular attention to the vulnerable groups, as women and children. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.

Following the conflict in the Syrian Arab Republic and the deterioration of the humanitarian situation which is negatively affecting also the neighbouring countries, since 2012 INTERSOS has resumed the operations in the Middle East to contribute towards ensuring emergency relief and social protection assistance for the Syrian refugees fleeing their home in search of safety, with special focus on most vulnerable groups (children, women, elderly and persons with special needs).

In Jordan, INTERSOS has focused its humanitarian response on supporting Syrian families displaced across urban and rural areas, as well as vulnerable host communities, with a programme that concentrates on protection and protection mainstreaming within the different sectors of intervention that compose the Country Strategy (Protection, Child Protection, Education in Emergency, WASH, Shelter and Basic Needs including Cash and Winterization Assistance).

General purpose of the position

The Country Finance/Admin Coordinator is responsible for the proper technical performance of all accounting-financial activities and all human resources activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial and human resources, in accordance with the Organization procedures.

Main responsibilities and tasks

Finance control

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To update Jordan Mission Forecast and Recovery tool;
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager’s, the Head of Mission and Regional Finance Coordinator;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit compliance

• To prepare the interim and final financial reports and submit them to the Regional Finance Coordinator for approval,
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• Ensure eligibility of all expenses;
• Ensure compliance with all INTERSOS and donors regulation related to Finance and Human Resources, and communicate it proactively with other departments;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures;
• Ensure adequacy with Jordan ministries national reporting and accounting standards for INGOs,

Confidentiality and accountability

• Ensure maintaining high confidentiality of information, up to date documents, including processes and verification.

Human Resources

• In coordination with the Head of Mission (HoM) and the Country Senior Management Team (SMT), S/He Ensures National Staffs Internal Regulations are respected and in line with INTERSOS standards and with the local Labour Law. Ensure Organizational chart and National Staffs Salary grid is up to date.
• Ensure staff payroll, Health Insurance and Tax calculation is prepared accurately by HR officer. Follow-up of the National and International Staffs annual leaves
• Supervise the HR officer in the HR recruitment process, appraisal process and induction process is performed as per INTERSOS guidelines, with support of Head of Mission
• With the support of the HR officer, guarantees that all personnel dossiers are kept in order and updated (e.g. contract of employment, contract’s amendment, CV, national id, pictures, disciplinary measures, leave requests and justifications resignation letters)

Training and staff management

• Supervise the team members reporting to you, provide support and training, promote a friendly and professional working environment, and ensure staff development and learning environment.
• Ensure your team performance appraisals are reviewed regularly and conducted as per INTERSOS HR policies and procedures.
• Advocate and plan for professional development for your supervised staff and yourself.
• Provide input to, and deliver, where applicable, training for national staff in your team to increase their responsibilities in order to build capacity and ensure sustainability of programs.

Working Relationships

• Proactively engage with your supervisor and key staff.
• Proactively support Regional Finance Coordinator and Regional Finance Controller as needed.
• Proactively coordinate and communicate with Management staff.
• Proactively engage on a regular basis with your supervisor to develop working networks to seek advice where needed.

 

How to apply

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/va...

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR- 42-1593 – Country Finance / Admin Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.