CANDIDATE PROFILE

 Education        Psychology degree

 Experience      2 years clinical experience - Desirable: Proven experience as trainer - Experience in team management - Experience in brief therapy or solution focused counselling and group counselling - Experience in working with migrant population - Experience in working for MSF or other NGO

Language        Dutch and French - Desirable: English, Arabic, Dari/Farsi or other languages spoken by migrants

Specific           Cultural sensitivity, Interest in operational research

Transversal competencies

• Demonstrates loyalty, awareness and respect for MSF’s values
• Adapts behaviour to the needs of the situation
• Understand other people’s stress
• Improves performance and sets ambitious and realistic goals
• Shares information and coordinates with team and/or others
• Gives feedback and sets limits

CONDITIONS

• Fixed-term contract 12 months, full-time, based in Brussels
• Hospital Insurance (DKV) - Pension plan – Canteen – 100% reimbursement for public transportation costs
• Starting date for position is immediate

Deadline for applications is 12/09/2016 - Interested candidates should send a letter of motivation and curriculum vitae by e-mail to Géraldine Pellegrin, Recruit-HQ-Operations@brussels.msf.org , with the following reference: “MHAM “

 

 

BACKGROUND

 

MSF is planning a pilot project in Belgium targeting asylum seekers and newly arrived refugees (men, women and children) living in accommodation facilities or individual housing. The project aims to decrease morbidity and severity of mental health for the asylum seekers in Belgium with the specific objective to: Mobilise civil society and publicly demonstrate the need for mental health services for asylum seekers by piloting and documenting the efficacy of mental health and primary health services in a defined target population.

MSF plans to implement a Model of Care for mental health activities. The aim is to show that by intervening at an early stage, with not only specialized mental health staff, the mental health for asylum seekers and refugees can improve and reduce the burden of the primary and secondary health care. The project activities will be built on tree pillars: mental health activities – connection and networking with civil society – advocacy. The mental health activities will mainly consist of screening for mental health problems, and offering low threshold activities such as Psychological First Aid (PFA), Psychoeducation, Health Promotion, Group interventions and Individual counseling sessions (e.g. mental health assessment interview before referral). People who are in need of more specialized care will be referred to specialized care. Training and capacity building (e.g. on screening for mental health problems/detection and cultural briefing) will be given to staff at asylum centers, health care staff, schools and volunteers as part of the Model of Care. Care for staff and caretakers will be set up to prevent burnout due to emotional stress.

With a target population of 1200 people for the pilot project, MSF plans to have fixed and mobile teams to cover needs in collective and individual housing. The team composition will consists of Counsellors and Cultural Mediators with support from the Mental Health Manager. The Volunteer Focal Point will connect and network with volunteers from the civil society. The volunteers play an important part in organizing social activities/informing about psychosocial support for the individual and/or the family, in order to avoid worsening of people’s symptoms and stress.

Main purpose of the position

 

Define, implement and coordinate all mental health related activities in the project area; ensuring the quality of care, analyzing statistics and reports, managing staff involved in mental health related activities according to MSF protocols in order to provide the most appropriate support for patients.

 

JOB PROFILE

 

• Identify the need of MH support in the population within the scope of the project and participate to the setting up of MSF strategy accordingly
• Participate in the definition, planning, organization and update of the mental health activities and its budgeting, in close collaboration with other medical team members, in order to ensure an efficient and effective use of the resources needed while maintaining high levels of quality in Mental Health MSF activities.
• Ensure the implementation of all Mental Health standard protocols and methodologies set by MSF and supervise their application by all professionals under his/her responsibility, in order to provide the most appropriate treatment for patients
• Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required
• Supervise and ensure that mental health activities (in and outside health facilities), with the clients are performed with regular follow-up and according to all MSF protocols and standards in order to provide the most appropriate treatment for clients with psycho social problems ensuring mental health team is calm and neutral during sessions regardless of personal feelings and/or beliefs.
• Review and develop the technical material, tools, guidelines and documents elaborated for the mental health activities in order to develop appropriate support for patients
• Do a mapping and its regular update of the existing services, including other INGO’s, local NGO’s, community groups and governmental health services, etc… and maintain regular communication and collaboration according to objectives and context.
• Ensure good communication with the other components of the project
• Ensures, in close collaboration with medical department, that mental health department participates in counselling, prevention parent to child transmission (PPTCT) and voluntary counselling and testing (VTC) activities when needed, and according to existing protocols in force at any time.
• Monitor and evaluate mental health support activities (define indicators and follow up tools, collect and analyze data, report regularly about mental health activities, etc.) in order to have reliable information about activities and adapt them accordingly. Participates in monthly reports according to guidelines (SitRep, statistical report, etc.)
• Share problematic situations and cases with the Medical Coordinator for help with decision making and problem resolution.
• Ensure that psychiatric patients coming to MSF facilities receive proper treatment including psychotropic medication and psychosocial support either within a MSF program or thru referral to an appropriate resource.
• Identify possible advocacy issues and inform MC and PC before taking any action. Advocacy is not under Mental Health Activities Manager accountabilities.
• Provide training and supervision on a regular basis.

• Ensure translators are trained about terminology and appropriate behaviour during sessions.

Profil :

* Vous disposez d'un diplôme en secrétariat de direction ou avez acquis une formation
   professionnelle équivalente.
* Vous utilisez avec aisance les applications usuelles de la suite MS office.
* Vous maîtrisez parfaitement le français, le néerlandais et l'anglais tant à l'oral qu'à l'écrit.
* Vous respectez la confidentialité des informations avec la plus grande discretion.
* Personne de confiance, vous avez une conduite et une présentation irréprochables.
* Dynamique et proactif/ve, vous avez le sens de l'initiative et de la collaboration.
* Vous avez au minimum 5 ans d'expérience dans un poste similaire.

Nous vous offrons :

* Un contrat à temps plein à durée indéterminée.
* Un salaire attrayant et des avantages extra-légaux.

 

Intéressé(e) :

Alors, adressez-nous votre curriculum vitae avec une lettre de motivation avant le 12 septembre 2016 à Action Damien, Mme Leslie Preud'homme, Boulevard Léopold II 263, B-1081 Bruxelles.

Courriel : leslie.preudhomme@damiaanactie.be, leslie.preudhomme@actiondamien.be
Site web : www.actiondamien.be

 

 

Fonction :

*Vous assistez le Directeur Général dans l'administration et l'organisation d'Action damien.
  En étroite concertation avec le Directeur Général, vous
    - Gérez l'agenda des réunions internes et externes et vous établissez l'emploi du temps du
      Directeur Général en fonction des priorités.
    - Prenez connaissance du courrier adressé à la Direction, préparez les réponses, établissez
      l'échéancier et classez le courrier après traitement.
    - Planifiez et organisez des réunions, y assistez, prenez des notes et rédigez les rapports; après
      approbation, vous diffusez ces rapports et les classez de façon systémique et logique.
    - Sélectionnez et traitez les informations et les documents provenant des différents
      départements et organes de concertation, des membres du Conseil d'Administration et de
      l'Assemblée Générale, du réseau de volontaires et d'autres personnes.
    - Préparez les dossiers, rassemblez les informations nécessaires à la prise de décision et
      transmettez ces décisions aux destinataires.
    - Assurez la traduction de textes courts et sous-traitez la traduction de documents longs tout
      en en vérifiant par après l'exactitude.
    - Organisez les déplacements professionnels du Directeur Général.
*Vous assurez le suivi administratif des legs enregistrés au bénéfice d'Action Damien.

• B.Sc./M.Sc. or equivalent in Public Health Nutrition / Global Nutrition or related degree
• Minimum 3 (three) years practical field experience in nutrition programmes including some experience of humanitarian assistance
• Experience in IYCF – E programming.
• Experience in nutrition sensitive emergency food security programming.
• Strong communication skills and ability to work with multi-disciplinary teams
• Experience organising and managing nutrition assessments
• Clear understanding of pertinent development and relief issues
• Experience and skills in staff training and management
• Assessment, analytical and planning skills
• Proficient in preparation of proposals, reports and budgets, with good writing, communication and computer skills
• Familiarity with dealing with donor and government offices in relation to nutrition programs, especially OFDA, ECHO
• Appreciation of the aims and objectives of GOAL
• Assessment, analytical and planning skills
• Fluent in written and spoken English, with French and Arabic considered as non-essential but beneficial skills
• Experience in field research (desirable)
• Willingness to travel extensively

Please apply online as only online applications will be considered: https://www.goalglobal.org/careers?gh_jid=253506

Across all programming GOAL implements systems-based approaches to address the root causes of inequality with the aim to achieving sustainable change at scale. GOAL believe If we engage communities, build on their inherent capacities and strengthen the systems in which they live and work then poor and vulnerable households will achieve resilient wellbeing. As part of a team of technical support nutritionists, the emergency nutrition advisor will split their role between two key areas:

1. Provide GOAL with a technical resource to support the implementation of GOAL’s nutrition strategy and approaches within countries of operation, to improve program quality, efficiency and impact. They will also help to provide direction, support and oversight for the nutrition aspects of GOAL’s emergency programs, to ensure interventions effectively address nutrition needs. The nutrition advisor will support development of policy, review proposals, draw up and review guidelines, support recruitment of in-country nutrition staff and provide ongoing support with regular reviews of in-country progress.
2. Provide technical oversight and guidance to GOALs emergency nutrition programming with a specific focus infant and young child feeding in emergencies (IYCF – E) and broader emergency nutrition specific and sensitive approaches such as CMAM and cash and vouchers. Lead on the development and roll out of IYCF-E guideline and field based tools.

It is anticipated that 50% of this role will be field based, with the remaining time in head office. The role will be mostly emergency focused and so will involve rapid deployment for emergency response.

 

Summary of Duties (under the guidance of the Global Nutrition Advisor):

• Provide technical oversight and guidance to emergency nutrition programming predominantly on infant and young child feeding in emergencies (IYCF –E) and nutrition sensitive food security approaches.
• Rapid deployment and establishment of nutrition programming in emergency response.
• During the project development phase, work collaboratively with country program staff and other members of GOAL’s technical team, to ensure multi-sectoral program planning is effectively conducted including the promotion of integrated standardised monitoring and evaluation (M&E) frameworks, to improve quality, efficiency and impact of GOAL’s initiatives.
• During the implementation phase, help to improve the quality of overseas nutrition programming to meet internationally acceptable high standards. This should include the planning and execution of intended activities, the achievement of proposed objectives, the application of effective budget management and the accomplishment of quality monitoring, evaluation & learning (MEAL) linked to the associated design of project modifications in light of lessons learned.
• Ensure nutrition programs are in line with GOAL’s Nutrition Sector Strategy
• Actively promote generalised lesson learning and adaptation of new approaches to further enhance project delivery.

 

Key Responsibilities - Working with GOALs nutrition advisory team:

• Monitor FEWS NET, VAM reports and other early warning systems and share pertinent information.
• Participate in, or review reports on, emergency assessments and advise on GOAL’s nutrition responses
• Stay abreast of current good practice and ensure this informs GOAL’s own thinking and programming.
• Recommend guidance documents and program tools on policy and program issues related to nutrition, in lieu of discussions with the Global Nutrition Advisor.
• In coordination with the Global Nutrition Advisor, desk officers and GOALs Health, HIV/AIDS, Livelihoods, Water & Sanitation-Hygiene (WASH), Emergency Medical Team, Humanitarian Unit and Child Survival Empowerment and Protection advisors, maintain an overview of global emergency programming and advise on nutrition inclusions where appropriate to encourage effective integrated and cohesive programming.
• Ensure a high degree of interaction with the emergency medical team and humanitarian unit staying abreast of all key programmatic developments and planned research and evaluation activities. Provide technical assistance or guidance when necessary, including during the proposal development phase, for general technical oversight of existing projects, to provide assurances of quality control, and ensure the integration plus utilisation of appropriate MEAL activities/findings.
• Support opportunities for cross country learning, regarding both IYCF –E and other nutrition program activities.
• Lead on the development and roll out of an IYCF –E guideline and streamlining GOALs IYCF – E approach.
• Lead on the development and roll out of a nutrition sensitive food security programming in emergencies guideline in conjunction with GOAL’s Health Unit and Humanitarian Unit 
• Provide support to head office desk officers (DO) and business development unit (BDU) in developing and managing relevant projects, building the capacity and experience of DOs/BDU in nutrition work.
• Participate in setting up of emergency nutrition programmes as required and provide initial support until replacement expatriate or national nutritionists can be recruited.
• Represent GOAL in external sectorial networks (as appropriate) – facilitate the exchange of technical information and identify opportunities for cooperative work and joint ventures with other agencies.
• Support GOAL management in maintaining effective collaboration with donors and specifically build relationships with nutrition focal points within donor organisations, including assisting in proposal development.

 

In-country and follow-up support:

• Regular field visits to review and report on nutrition program progress, specifically in relation to their efficiency and effectiveness and determine any future program recommendations. Field visits and annual work plan will be planned and agreed with the Global Nutrition advisor, Head and Deputy Head of Health Unit and Operations manager.
• Undertake project evaluations as necessary – identifying achievements and lessons learned from the projects and disseminate for use in future programming.
• Liaise regularly with field teams to ensure that recommendations are followed up and executed according to suggested timeframes as per the Recommendations Tracker.
• Provide on-going technical assistance on nutrition issues to Country Programs ensuring continuity and consistency of support throughout the project cycle. Technical assistance activities will include review of survey results, proposals and reports, input in conjunction with the Global nutrition advisor into strategic planning, and strengthening of program design, implementation and monitoring and evaluation.
• Support the recruitment and briefing of nutrition technical staff.
• As and when necessary provide initial or refresher trainings for in-country nutrition staff to improve technical capacity across projects and within the organisation and thus ensure a quality level of service delivery is provided throughout the project cycle.

CANDIDATE PROFILE

• Higher education diploma
• At least 2 years professional work experience in a similar function
• Work experience in the NGO sector is an asset
• Perfectly bilingual French and English, Dutch is an asset
• Good knowledge of MS Office package
• Ability to see the global picture
• Flexible, stress resistant, dynamic, diplomatic and communicative
• Excellent analysis capacities (to follow the developments at the heart of the organisation)
• Able to detect priorities
• Excellent organisational and planning skills, good autonomy
• Willingly work in an autonomous manner as well as in a team

CONDITIONS

• Permanent contract, full time, based in Ixelles (Brussels)
• Hospitalisation insurance (DKV) – Pension plan – Canteen - Reimbursement travel expenses (100% reimbursement of public transport)
• Starting date immediate

CV + letter of motivation to be sent (in English or French) BEFORE 07/09/2016 by email to Jennifer ROUILLARD and Sarah LAEVENS: recruit-hq-dg@brussels.msf.org

Website: www.msf-azg.be

 

CONTEXT

The assistant is the reference person for the different units that make up the General Direction Department (the Analysis and Advocacy Unit, the ICT Unit and the Legal Unit) and as such is responsible for managing the administrative needs of these units. He/she works closely with the assistants of other departments (operations, medical, communication, human resources, logistics and finance) and with other MSF sections.

JOB PROFILE

Administrative support for department units

• Management of correspondence and emails: reply in an autonomous fashion to questions and standard emails, and transmit the information to the relevant people.
• Monitoring of agendas and travel schedules; make hotel and travel reservations.
• Ensuring the proper preparation of meetings (scheduling dates with participants, organising accommodation for participations, reservation of meeting rooms, setting up tele- or videoconference, preparing the agenda and sending out reading materials).
• Maintaining the annual calendar of both internal and international meetings.

Follow-up of departmental budget

• Coordinating the department’s yearly budget in collaboration with the units and budget holders. Preparing the biennial budget revisions.
• Conducting the daily accounting of the department (inputting accounting data, follow-up of invoices and expense notes of the members of the department).

Administrative running of the department (+/- 35 people)

• Managing the opening of new positions within the department and ensure the follow-up of the candidacies, in collaboration with the HQ human resources department.
• Welcoming the new employees to the department (give introduction briefings and prepare desk space).
• Being the administrative focal point for members of the department: resolve issues with the budget, contracts, evaluations, volunteers, and reservation of equipment, holiday days, and all other types of absences.
• Organising drinks for special occasions and managing the organisation of departure gifts for colleagues.
• Being the contact person for the volunteers of the department.

Circulating information/ decisions affecting the department

• Ensure information is distributed to the relevant people and conduct follow-up of decisions taken.
• Identify and signal communication and information needs at the heart of the organisation, to support the Direction.

Administrative management of the information and documents

• Ensure an efficient management of the information and documentation of the general direction department: proactively contribute to the organisational memory by coherently classifying electronic information and paper documents. The archiving is done in collaboration with the person responsible for archiving.
• Update the intranet and upload all documents relevant to the department. This is done in collaboration with the person responsible for the intranet and the other department assistants.

Coordination of the assistants’ team and events for the staff

• Coordinate the meetings with the assistants from other departments to guarantee the good administrative functioning of the organisation: internal procedures, preparation of events… Ensure the follow-up of any decisions taken.
• Coordinate the organisation of events for the staff.