REQUIREMENTS 

Education & experience 

• Higher education degree (preferably in business administration, political science or equivalent) required 

• At least 2 years of professional experience in similar position (Executive assistant or similar) required 

• Humanitarian and/or volunteer experience is an asset  

• Project management and event coordination is an asset 

• Experience and knowledge of board and associative work, administration and governance, is an asset 

  Competencies 

• Excellent organizational, planning and time management skills  

• Strong interpersonal and communication skills (written and oral) 

• Ability and willingness to work autonomously and to take initiatives 

• Ability to take minutes, synthesize complex and sensitive material, document decisions and topics for follow up, produce information material 

• Ability to work under pressure, with tight and often changing deadlines whilst maintaining the appropriate priorities and needed communication 

• Service-oriented, creative and dynamic 

• Proficient with Office 365, MS Office applications (Word/Excel/PowerPoint, etc.), at ease with other software  

  Languages 

• Fluency in English and French mandatory (spoken and written)  

• Dutch is an asset 

 

CONTEXT  

MSF is a worldwide movement of 27 associations, 6 operational directorates, 24 sections and 18 Branch offices.  They are bound together in the MSF international association. MSF-Belgium is the legal hub for the operational center in Brussels (MSF-OCB) which is run by 9 MSF associations (Belgium, Brazil, Denmark, Hong Kong, Italy, Luxemburg, Norway, South Africa and Sweden) and two branch offices (Lebanon and Finland). The role of the MSF-B/OCB association is to ensure good governance and to safeguard the MSF identity and core principles.  

Being employed by MSF means adhering to MSF’s humanitarian principles: neutrality, impartiality and independence. The beneficiaries of MSF, the patients, are at the core of everything that MSF does. Medical ethics and voluntarism are part of the MSF spirit. 

Together with the President and the Association team (three employees), the Board Support Officer forms the Board and Association Team. The Board Support Officer will be supporting and assisting the Boards of MSF Belgium and OCB.  

You, as Board Support Officer, serve as a crucial link between the Boards and the Executive, especially in terms of planning and information sharing. Your role involves close collaboration with the Association Team, the President and the General Director (GD), as well as similar roles in other MSF sections, when needed. 

You are tasked to support the President and the Boards of Directors (BoD) as well as to be a liaison between the BoD and the Executive. Your role ensures that the President and the BoD have the required means to fulfill their respective mandates and roles effectively. As Board Support Officer, you provide administrative, logistical and governance support to the President, the Board and the Executive. Though the focus is on administrative support, the position is both administrative and strategic in nature. 

 

MAIN RESPONSIBILITIES 

ADMINISTRATIVE AND LOGISTICAL SUPPORT TO THE PRESIDENT AND THE BOARDS  

• Support the President and other members of the Boards as needed: day to day business, travel bookings, meetings, preparation of documents etc.

• Carry full responsibility for the administrative and logistic support and follow up of all board meetings (BM): 

• Responsible for the logistics around BM for board members and guests: visas, transportation, hotel bookings, catering, room preparation and audio/video setup etc.

• Prepare and disseminate the agenda to all participants in a timely manner
• Receive and organize supporting documents related to the BM from the Executive and others
• Take minutes at the BM and ensure complete and precise outcomes and minutes are produced promptly
• Update, track and follow-up on outcomes in the decision log, flagging for deadlines and new requests. Keeping the President and the Secretaries of the Boards regularly updated
• Ensure accurate filing and sharing of all board meeting agenda/minutes and outcomes 

• Support the Board functioning committee of the Boards on request by the President: administrative and logistical support, call for meetings, agenda and minutes as well as follow up. Can support/lead other committees if agreed together with the President and the concerned working group

• Administer and join meetings, upon request by the President

• Archive documents and make sure the Association has access to relevant governance documents through the platforms defined (SharePoint, Inside OCB, Teams, Souk etc.) 

• Co-own the Board and Association Teams and SharePoint channels with the Association team and the President 

GOVERNANCE SUPPORT 

• Act as a liaison between the Boards and the Directors (CoDir), by coordinating activities and communication between the Boards and the executives

• Fiduciary understanding of the governance of MSF B and OCB, and the application thereof in support of the Boards 

• Support the President in creating the appropriate agenda in connection to the Annual Cycle and relevant strategic issues

• Support the President in developing the Board work and board training

• Ensure that the Boards priorities and activities with the annual activity planning and control cycle, are updated on yearly basis and shared with the General Director and dep. General Directors (Yearly plan/Board plan) 

• Collect, synthesize and present information at board meetings or other associative forums, when requested 

• Interact with all members of the Boards

• Ensure compliance with formal and legal procedures of MSF Belgium as an Association: 

• Ensure that the steering documents (e.g., Statutes and Internal Rules (IR)) are up to date and comply with both MSF and national regulations (Moniteur belge)

• Review and update the Statutes and IR every year. Ensure they follow national regulations, movement requirements and ensuring a good governance of MSF Belgium - liaise with the Association team  

• Prepare and send updated decisions and other steering documents as required by operations, finance department and the Moniteur belge, in a timely manner 

COORDINATE, MONITOR AND REPORT 

• Coordinate with the Association team to develop and carry out the Yearly Plan and budget in relation to the MSF Belgium and OCB Boards

• Support the Association team in the follow up and evaluation of results and actions throughout the year in relation to the Yearly Plan 

• Propose, and together with the President, monitor / follow up the boards’ budgets

• Monitor and report expenses and ensure relevant suppliers and invoices are filed according to the procedures 

• Take full responsibility for the creation of reports when requested to  

• Support the planning and organizing of larger MSF associative events (such as GA and Gathering), when requested by the President

  The scope and responsibilities of the position might slightly evolve/change as the set-up is under revision 

 

CONDITIONS 

• Expected starting date: As soon as possible  

• Location: Brussels (Belgium)  

• Mobility: available for 3 to 4 international meetings a year in various MSF offices 

• Contract type: Open-ended contract – full time - maximum 2 days of homeworking per week 

• Salary according to MSF-OCB HQ grid 

• Meal Vouchers - Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs 

• The position requires flexibility in working hours during evening and weekends    

• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment 

• Adhere to the MSF Behavioral Commitments 

Deadline for applications: 31st July 2024 

How to apply? 

Online applications to submitted via the following link. After clicking on this link, you will be directed to our online application tool.  

Only shortlisted candidates will be contacted. 

MSF values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. 

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants. 

• Il         faut          disposer       obligatoirement        d’un       statut         ACS       (voir  https://www.actiris.brussels/fr/citoyens/contrat-acs/ pour les conditions)

• Diplôme de l'Enseignement Supérieur universitaire ; ou expérience valorisable
• Une expérience dans le secteur associatif est un atout
• Intérêt/connaissance du paysage institutionnel belge et européen, de l’Afrique centrale, avec une capacité à travailler avec des partenaires locaux et une disponibilité à effectuer des missions à l’étranger
• Intérêt/connaissance des thèmes d’expertise de Justice et Paix
• Intérêt pour l’actualité et capacité d’analyse socio-politique
• Capacités d’expression orale, de rédaction et de synthèse
• Capacités de planification et de gestion de projets, par des processus d’éducation permanente et d’éducation au développement
• Capacités d'initiative et de travail en équipe, aisance relationnelle
• Capacités d'animation et de conduite de réunion
• Connaissance active de l’anglais et du néerlandais
• Ouverture à la sensibilité chrétienne de Justice et Paix
• Une souplesse horaire est demandée (l'employé·e peut être amené·e à prester des heures de travail en soirée et le week-end)

Offre

• L’opportunité de mener de nombreux défis dans une équipe dynamique
• Un contrat de remplacement à temps plein
• Barème de la Commission Paritaire 329.02, échelon 4.2.
• Statut ACS obligatoire1
• Début de contrat le lundi 2 septembre 2024

Lieu de travail

208, Chaussée Saint-Pierre – 1040 Bruxelles (Métro Mérode)

Procédure de recrutement

Envoyer une lettre de motivation et un curriculum vitae à info@justicepaix.be pour le vendredi 16 aout au plus tard. Les candidatures retenues feront l'objet d'un test écrit le jeudi 22 aout en matinée et d’une interview, la semaine du 26 aout.

Pour     plus    de    renseignements     sur    la    fonction,    veuillez     prendre            contact       avec  quentin.hayois@justicepaix.be ou par téléphone au +32 (0)2 896 95 00.

Toute candidature n’attestant pas du statut ACS sera systématiquement écartée.

Justice et Paix souhaite que son personnel reflète la société belge dans toute sa diversité. L’organisation est garante d’une politique de recrutement et d’une politique du personnel non-discriminatoires et reflétant les valeurs de l’organisation. Des aménagements raisonnables peuvent être apportés.

 

Description de l’association

Justice et Paix est une ONG et une organisation d’éducation permanente belge qui conscientise et interpelle les citoyen·ne·s, les acteurs éducatifs et les responsables politiques sur les questions de conflits, de démocratie et d’environnement. Justice et Paix encourage ces protagonistes à « comprendre pour mieux agir » pour la paix et la justice, ici et ailleurs.

L’objet de son travail est de développer une prise de conscience et une connaissance critique des réalités de la société, sur base notamment des méthodologies de l’éducation permanente et de l’éducation à la citoyenneté mondiale et solidaire, à travers l’analyse, la sensibilisation, les formations et le plaidoyer politique. Pour plus d'informations, voir www.justicepaix.be

Tâches

Dans le cadre de sa mission de responsable de l’Afrique centrale, il/elle développera le positionnement politique de l’association sur la région des Grands Lacs africains, rédigera des textes courts et longs et assurera des contacts réguliers avec les responsables politiques belges et européens et les partenaires internationaux. Avec ces derniers, il/elle développera un programme commun en Afrique centrale. Il/elle sera en outre amené·e à collaborer aux démarches pédagogiques de l’association.

Par ailleurs, cette personne développera les thèmes d’expertise de CJP : prévention et gestion des conflits / construction de la paix (dont la question de l’exploitation des ressources naturelles et des processus de démocratisation).

Ce travail sera effectué en étroite collaboration avec les responsables du plaidoyer, de la formation et de l’animation de Justice et Paix ainsi qu’avec des groupes de volontaires.

 

 

Qualifications

• Advanced degree in Early Childhood Development, or a related field.
• Proven experience in establishing and managing Communities of Practice.
• Excellent communication, facilitation, and stakeholder engagement skills.
• Demonstrated ability to produce high-quality reports and documents.

 

Application Process

Interested candidates should submit:

1. Resume
2. Cover letter
3. Work plan including timeline detailing number of days of work for the 2 objectives
4. Financial proposal

Work Plan and Financial proposal should be submitted in the same document.

 

Administrative Requirements

Once selected, the consultant will be asked to provide the following documents and information:

• Certificate of registration of the consultant
• Insurance certificate (including professional civil liability)
• Proof that the Service Provider has paid its social security contributions or certificate of non-taxability

The Consultancy will be paid in Euros

 

Deadline

Applications should be sent to m.marelli@hi.org be 31st of July 2024; 11.59pm CEST with the email subject “Early Childhood Development Consultancy Application”

Terms of Reference (ToR) for Early Childhood Development Consultant

 

Background

HI is an independent international solidarity organization that has been working for over 40 years in situations of poverty and exclusion, conflict and disaster. Working alongside vulnerable people and people with disabilities, HI acts and speaks out to meet their essential needs and improve their living conditions. It is committed to promoting respect for their dignity and fundamental rights. Since it was founded in 1982, HI has set up development programs in nearly 60 countries and intervenes in numerous emergency situations.

HI has historically approached Early Childhood Development (ECD) programming from a health perspective, typically leveraging health facilities as a contact point for the caregiver-child dyad, strongly focusing on screening and assessment of children at risk of developmental delays and disabilities and consequentially working on the early interventions of identified delays and disability in home, community and service settings.

HI has worked specifically on: a) awareness at household and community level on the importance of regular developmental screenings, responsive parenting and developmental red flags for children age 0-6; b) service delivery and service strengthening of developmental screening and assessment in health facilities, child friendly spaces and kindergartens; c) case management of children with developmental delays and/or children and their family; d) development of parents’ support programs for all parents and specifically for parents of children with developmental delay and disabilities; e) support national authorities in the development of national clinical pathways for identification and intervention of specific developmental disorders f) provision of early childhood intervention services in health facilities, schools and at household level. Among these services, HI's specificity lies in the provision of rehabilitation services for disabled children and for children at risk of developmental delay; g) support to mainstreaming services to be inclusive of children with disabilities, specifically in education and health sectors. 

Since 2021, HI had committed to ensure that its programming will progress towards a more integrated, multi-sectoral, multi-ministerial approach, aligned with the global Nurturing Care Framework, with a focus on children with developmental delays and/or disabilities and their families. 

HI has an historical presence of ECD related programming in Southeast Asia and West Africa region, with an expansion to the Middle East and Central Africa region in the last 5 years.

 

Objective

The primary objective of this consultancy is to:

1. Establishing a Community of Practice (CoP)
2. Create and Finalise HI ECD Capacity Statement

Scope of Work

1. Create a Community of Practice (CoP)

The consultant will undertake the following steps to establish a CoP:

Define the Purpose and Goals of the CoP:

Clarify the objectives, benefits, and expected outcomes of the CoP to ensure alignment with HI programs' needs and organizational goals.

Identify and Engage HI focal points:

Identify potential members, including staff and field level, regional level and HQ level. Engage them through surveys, interviews, and meetings to gather their input and secure their commitment.

Design the CoP Structure:

Decide on the governance, roles, and responsibilities within the CoP. Determine the format (e.g., online forum, regular meetings, workshops) and frequency of interactions.

Develop a Communication Plan:

Create a plan for regular communication among CoP members. This may include newsletters, discussion boards, social media groups, and regular updates on activities and outcomes.

Facilitate Initial Meetings and Activities:

Organize and facilitate the inaugural meeting and initial activities to kick-start the CoP. Ensure active participation and set the stage for ongoing collaboration.

Provide Ongoing Support and Coordination:

Offer continuous support to maintain engagement, manage conflicts, and ensure the CoP evolves to meet its members' needs. This includes moderating discussions, organizing events, and tracking progress.

Evaluate and Refine the CoP:

Regularly assess the effectiveness of the CoP through feedback from members and other metrics. Make necessary adjustments to improve the CoP’s impact and sustainability.

 

2. Create a Capacity Statement

Reevaluate the data already collected on HI’s ECD past project:

Conduct a comprehensive assessment of past and current ECD projects.

Develop a Comprehensive Capacity Statement:

Draft a detailed document outlining the existing capacities, identified gaps, and proposed strategies for capacity building. This statement should include:

• Executive Summary;
  • Brief Overview: Summarize the key areas of your organization’s expertise, and the main points you want to convey to the donors.
  • Mission and Vision: State your HI’s and HI ECD sector’s mission and vision clearly.
• Organizational Background: brief history of HI ECD sector evolution and key focus area
• Programmatic Expertise
  • Core Areas of HI ECD programming
  • Key Achievements: Highlight significant accomplishments and successes in ECD part and current programming
  • Innovations and Best Practices: Describe any innovative approaches or best practices that has developed and implemented in HI ECD programming
• Organizational Capacity
  • Technical Capacity: Explain the technical skills and resources HI ECD sector possesses
  • Partnerships and Collaborations: List significant partnerships HI had with other organizations, governments, and stakeholders, emphasizing successful collaborations.
• Alignment with Donor Priorities
  • Draft an example part that underline what it needs to be included in the paragraph related to donor interests, for instance: how HI’s work aligns with the donor’s priorities, goals, and areas of interest.
• Future Plans and Sustainability
  • Strategic Goals: Outline HI ECD sector’s strategic goals and objectives for the future.

Review and Finalize the Capacity Statement:

Engage stakeholders to review the draft, incorporate their feedback, and finalize the document.

 

Deliverables

Community of Practice (CoP) Documentation:

1. Purpose and Goals Statement
2. CoP Structure and Governance Document
3. Communication Plan
4. Key PPT template to be used on COP meetings
5. Reports on Initial Meetings and Activities
6. Ongoing Support Plan
7. Evaluation and Refinement Report

Capacity Statement:

1. Draft Capacity Statement
2. Final Capacity Statement

 

Timeline

Consultancy will start 1st of September 2024 and it will last until 1st of December 2024. Within this period the consultant is expected to dedicate from 22 to 28 full working days.

 

Reporting

The consultant will report to the ECD Global Specialist and provide regular updates on progress, challenges, and any support needed to achieve the objectives.

 

Votre profil :

• Vous êtes titulaire d'un bachelier ou équivalent par l'expérience.
• Vous avez au moins 3 ans d'expérience pertinente dans une fonction HR.
• Vous avez une connaissance pratique du français, du néerlandais et de l’anglais.
• Vous avez une excellente connaissance en matière HR.
• Vous aimez un environnement dynamique et vous savez gérer le stress.
• Vous partagez les valeurs d'Oxfam.

Vous doutez d’entrer dans le cadre ? Vous n’êtes pas certain·e d’être la bonne personne mais le poste vous intéresse ? Tentez votre chance : Oxfam est ancrée dans des valeurs fortes et nous nous assumons comme mouvement féministe, charpenté par des principes féministes. Nous sommes donc ouverts à tous les talents, toutes les différences; la diversité de nos équipes fait grandir chaque jour notre impact. Les candidat·e·s sont donc uniquement sélectionné·e·s sur la base de leurs motivations, qualités et compétences. Chacun·e peut recevoir, sur demande, un feedback détaillé sur sa candidature.

Contrat à temps plein (38h) à durée indéterminée avec possibilité de 4/5ème – Bruxelles/Gent

Oxfam est en lutte pour un modèle économique plus juste, qui respecte les droits humains et la planète. Nous voulons mettre un terme à la pauvreté et aux injustices, maintenant et à long terme. Notre mouvement rassemble des millions de personnes qui s’attachent, aux côtés d’une multitude de partenaires et de communautés, à bâtir une vie meilleure, améliorer leur résilience et construire une meilleure protection, y compris en temps de crise. Nous nous mobilisons en parole et en actes : à travers des partenariats dans le monde entier, en démontrant qu’un autre modèle commercial est possible, et en menant des campagnes et des actions de lobbying pour obtenir des changements structurels. Car chaque personne mérite un avenir avec les mêmes chances, pour vivre pleinement et pas seulement survivre. Pour un avenir à égalité.

Aidez-nous à lutter contre la pauvreté et les inégalités en mettant vos compétences à profit ! Oxfam cherche à pouvoir un poste de HR Partner.

Votre place dans l’organisation :

En tant que HR Partner, vous faites partie du département des Ressources Humaines. Vous répondez au Teamlead des HR Partners. Vous êtes le relai HR privilégié pour plusieurs départements.

Vos responsabilités :

• Vous êtes chargé·e de soutenir les départements qui vous sont assignés. Vos responsabilités comprennent le recrutement, la mise en œuvre des politiques et la réponse aux questions des employés en matière de RH.
• Vous soutenez les managers dans leurs tâches RH : vous donnez des conseils, élaborez des solutions stratégiques et fournissez des outils.
• Vous fournissez, de manière proactive ou sur demande, des conseils aux client·e·s internes (collaborateurs·trices et managers) afin d'offrir des solutions adéquates aux niveaux stratégique et opérationnel.
• Vous suivez et évaluez les résultats, les données, les processus et la prestation de notre service, afin de garantir une qualité optimale.
• Vous communiquez sur l’offre de service RH et vous assurez que les travailleurs·euses utilisent les services RH comme prévu.
• Vous participez ou organisez des projets et des tâches concernant les RH et l'ensemble de l'organisation, afin d'atteindre les objectifs convenus et de faire entendre le point de vue des RH.
• Vous suivez les tendances en matière de RH et maintenir à jour ses connaissances en matière de législation sociale et de droit du travail, afin de pouvoir donner des conseils et prendre les bonnes décisions

 

Oxfam vous propose :

 

• Un contrat à temps plein (38h) à durée indéterminée ;
• Un salaire mensuel brut aligné sur le secteur des ONG, à savoir entre 2.782,83€ et 4.633,14€ pour 30 ans d’ancienneté ;
• De nombreux avantages extra-légaux : prise en charge des frais de transport en commun, 13ème mois, chèque-repas, assurance-groupe, congés extra-légaux, horaires flexibles, télétravail structurel jusqu’à 50%, soutien appuyé à la formation…
• L’opportunité de travailler pour une ONG leader dans le domaine de la coopération au développement et de jouer un rôle dans les changements majeurs et inspirants.  Vous faites partie d’une équipe motivée et passionnée, qui se sent impliquée par sa mission ;
• Un environnement de travail « safe », bienveillant et inclusif. Oxfam s'engage à protéger et à promouvoir le bien-être de tout être humain et attend de tous les membres du personnel et des volontaires qu'ils partagent cet engagement via des valeurs communes et un code de conduite (plus d’infos: https://www.oxfam.be) ;
• Un plan de formation ;
• Un travail stimulant et passionnant dans une organisation qui apporte une grande attention à l’équilibre entre vie professionnelle et vie privée ;
• Le lieu de travail est situé à Bruxelles et Gent.

Êtes-vous la personne que nous recherchons ?

Envoyez votre CV et votre lettre de motivation à obe.jobs@oxfam.org avec en référence « Nom Prénom + HR Partner ».