Required profile and experience

Education

Advanced university degree in international development/relations, social sciences, public administration, international law, public health, nutrition, WASH, logistic, or other related disciplines;

A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Professional Experience

• At least 5 years of relevant professional experience in planning, implementing and monitoring of emergency programs in acute humanitarian crisis
• Experience in multi-sector emergency program implementation;
• Previous experience implementing and/or coordinating an RRM is highly desirable;
• Experience in the management of EU, UN, USAID and ECHO funds.
• Proven experience in the management of staff teams.
• Remote control experience is an asset
• Risk management knowledge is an asset
• Previous working experience and knowledge of the country and region is an asset

Professional Requirements

• Ability to set high standards for quality of work
• Ability to analyze the regional dimension of the crisis
• Ability to analyze and integrate information from a wide range of sources
• Ability to administer funds, logistics and human resources
• Mastery of IT tools (MS Office package, internet, email, etc.)

Languages

• Fluency in spoken and written English is required
• Knowledge/understanding of Russian and/or Ukrainian is a plus

Personal Requirements

• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders
• Strong organizational and problem-solving skills
• Excellent analytical skills
• Ability to adapt to stressful environment and basic living conditions
• Ability to take initiative and work autonomously
• Ability to achieve results effectively, considering the need for speed, scale and quality
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to integrate and work well within multiethnic and multicultural teams
• Knowledge of Ukraine context is an asset

RRM Coordinator- Ukraine

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: RRM Coordinator

Code: SR-60-8587

Duty station: Dnipro, roving across INTERSOS bases

Starting date: 28/08/2023

Contract duration: 4 months renewable

Reporting to: Head of Programme

Supervision of:RRM team

Dependents: Non-family duty station

General context of the project

The war in Ukraine, which started on the 24th of February, shows no signs of abating, and continues to drive increasing humanitarian needs across the country. The most recent verified figures record more than 11,000 civilian casualties since the war began, including 4,889 people killed and 6,263 injured. The real numbers are likely much higher, but already exceeds the verified 10,982 civilian casualties reported in the previous 8 years of conflict in eastern Ukraine. The number of internally displaced persons (IDPs) has now dropped from a peak of just over 8 million, however the majority (3.9 million) continue to be from the east of the country, the main focus of the current Russian offensive (IOM), with many IDPs coming from Kharkivska, Zaporiska and Dnipropetrovska Oblasts. Access concerns and humanitarian needs are particularly high in eastern Donetska and Luhanska oblasts where the conflict is intensifying and critical infrastructure damages prevent civilians from accessing basic services.

 

INTERSOS started working on the Ukraine crisis from the very beginning of the conflict, first through a regional response with operations in neighboring countries (Poland and Moldova) and subsequently within Ukraine (since March 2022). Today INTERSOS is present in Lvivska, Vinnytska, Poltavska, Odeska and Dnipropetrovska Oblasts with bases of operations and warehouses in Lviv, Vinnytsia, Poltava, Odesa, Kyiv and Dnipro allowing a wide geographical coverage. INTERSOS is currently implementing Health, Protection, NFIs and WASH interventions, funded by UNHCR, SV, OCHA, GFFO, AICS and ECHO encompassing several components: distribution of medicines to Regional Health Departments and shelters and equipment for clinics, Cash for Health, mobilisation of Protection mobile teams, establishment of community-based protection mechanisms, case management for CP/PWSN cases, psychosocial support (PSS), Protection Monitoring (PM), and distribution of material assistance to vulnerable individuals and households.

INTERSOS provides multi-sectoral responses to Ukraine crisis and it is looking for an RRM Coordinator to support its growing efforts in boosting its response to the most acute humanitarian needs and coordinate the RRM programme.

General purpose of the position

The Rapid Response Mechanism Coordinator is responsible to ensure that the RRM program is strategically relevant, technically sound, efficiently implemented and administered to meet INTERSOS and donors quality standards, in order to respond to the needs of the country’s most vulnerable/crisis-affected population. S(he) will coordinate the activities implemented within the RRM framework.

Also, s(he) will maintain the link with operational, technical and coordination partners (including clusters and sectorial working group) as well as with international donors, local and national authorities.

Moreover, the RRM coordinator oversees the management of the programmatic aspects regarding INTERSOS RRM programme (implementation of activities, procurement, HR, monitoring etc.).

Main responsibilities and tasks

Ensure the quality implementation of the RRM programme

Programme:

• Lead RRM programme, enabling the organization to provide rapid lifesaving relief
• Actively monitor RRM activities through field visits, monitoring, and exchange of information with staff and stakeholders, to assess progress, identify bottlenecks and potential problems and take timely decisions to resolve issues for timely interventions;
• Ensure the smooth implementation of RRM activities through efficient data collection and the development/revision of appropriate tools;
• Ensure that targeted objectives are met within the deadlines;
• Following field assessments, identify and conduct appropriate advocacy to ensure the implementation of identified recommendations, including for RRM interventions and for information sharing and advocacy with clusters/working groups, to ensure follow-up of response provided by non-RRM actors, or response in sectors not covered by the RRM;
• Ensure that RRM activities are achieved efficiently at technical level, based on the HR available and with short delays;
• Coordinate with other ERRM bodies active in Ukraine
• Produce a report with the capitalization of the RRM experience and the lessons learned during the project implementation and share it with the Head of Programmes and HOM;

Finance:

• Ensure regular budget monitoring and supervision in collaboration with country finance coordinator;
• Provide overall budget holding, financial management, and expenditure control for the RRM project, including compliance with internal and donor requirements.

Logistics:

• With the support of INTERSOS log team in the country, ensure timely and adequate procurement process for RRM activities
• With the support of INTERSOS log team in the country, monitor the delivery of supply and ensure smooth running of the project;
• Monitor the stock availability;

Human Resources:

• With the support of HR Coordinator and HR department, ensure the capacity building of RRM staff
• Manage and Supervise the RRM project staff in the different bases and plan activities accordingly

Context monitoring:

• Monitor the evolution of the context in collaboration with HOM, Head of Programmes and security coordinator, in particular in relation to security and humanitarian alerts, to the presence of armed groups, of population displacements or return, etc.;
• Map existing shocks/alerts networks (DTM, REACH, etc.) across the country while developing, as proposed, their own complementary field monitoring network, including clear and common ToR for the related RRM Field Monitors
• Provide regular update through periodic reports shared with the HoM and Head of Programmes on the evolution of the context;

Support activities reporting:

• Monitor the project activities and propose regular update for donors and clusters;
• Ensure the visibility of RRM activities by sharing information on RRM in clusters, working group and meeting reports; on INTERSOS website and with donor

Other activities:

• Support HoM and Head of Programmes in the organization e donors’ visits, in the field when requested;

 

HOW TO APPLY:

Interested candidates are invited to apply following the link below: 

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/vacancy-details/64a65da1ed7489002b21bf81/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS. 

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

 

You profile:
Education and experience
– You hold a Master’s Degree in conflict/security issues, international development, international relations, behaviour change or other relevant field of study
– You have Minimum 5 years professional experience, including 2 years in Explosive Ordnance Risk Education
– Solid understanding of IMAS 12.10
– Good awareness of latest global good practices and innovations in EORE and CPP
– Understanding of behavioural change and/or armed violence reduction approaches would be a plus

Skills and abilities
– You have ability to multi-task, prioritise and work under high pressure
– You are patient, open-minded and flexible with good problem solving skills
– You are committed to community-driven, participatory approaches
– You can personify and promote the humanitarian principles and HI’s values and principles to the highest degree
– Fluent in written and spoken English

HI is engaged in supporting the Ukrainian population affected by the war: since February 28, two teams left for Ukraine and the neighboring countries to analyze the context, the security, and the needs.

To date, HI continues the implementation of its program in two countries, Ukraine and Moldova, with more than 20 expatriates and more than 50 employees recruited on the spot.

More than any other, HI ensures that humanitarian actions are inclusive, allowing the most vulnerable populations (people with disabilities, elderly, sick, injured) to have access to the help they need. With a focus on physical rehabilitation, psychosocial support, shelter, access to food, water, and sanitation, explosive remnants of war risk education, and advocacy.

With its Atlas Logistics Unit, HI also ensures the delivery of humanitarian aid in hard-to-reach areas in the East for all NGOs in need thanks to its shared transport and storage activities. For more information, visit our website HERE

We need you to support our field teams in deploying this massive emergency response. Your help can make a difference. Join us!

Job context:
Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan. Regarding Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict.

The position is based in Dnipro
The security in Dnipro city and surroundings area of intervention remain relatively stable, indeed a large amount of air alarm tend to disrupt work and out of activities. A curfew has been set up from 23:00 to 06:00, most of qualitative good and international food is available with several malls and lot of different restaurants that remain at walking distance from Hotel and office. Communication (phone, mobile data, internet) is working well. Currently HI has 14 international staff in Dnipro.

Your primary responsibilities:
As the EORE Senior Technical Officer you are reporting to the AVR Specialist.

For this purpose, you are responsible for:

Mission 1. Contributes to learning, development and implementation of innovative, behavior change focused approaches to Explosive Ordnance Risk Education (EORE) and Conflict Preparedness and Protection (CPP)
– Conducts assessments related to EORE and CPP needs, capacities and risks
– Identifies and supports the planning and implementation of novel approaches for reaching at-risk populations
– Stays abreast of EO related trends in Ukraine and their impact on conflict-affected populations, as well as international debates and advances in EORE, CPP and behavior change
– Contributes to the elaboration of AVR-related strategies for HI in Ukraine
– Makes recommendations for emergency preparedness and response

Mission 2. Contributes to the development of HI’s EORE and CPP capacities
– Works with project managers and supervisors to identify key learning needs
– Leads design and delivery of EORE-related trainings
– Provides mentorship and coaching to EORE PMs and Supervisors on EORE technical aspects

Mission 3. Provides guidance and technical support to EORE projects in accordance with international and national standards and organizational Standard Operating Procedures (SOPs)
– Provides appropriate technical guidance (including tools) and support to project managers
– Identifies possible solutions and resources to address challenges faced by the teams in the field
– Contributes to the regular reporting of technical EORE activities in conjunction with the project team and the MEAL team

Mission 4. Oversees quality management of EORE activities
– Manages the acquisition and maintenance of HI’s certification for EORE activities in Ukraine
– Ensures that the project activities are implemented according to relevant international and national standards and organizational SOPs
– Regularly updates the EORE SOPs for HI Ukraine, reviews and validates EORE/CPP materials and documentation
– Develops quality assurance and quality control tools for EORE/CPP projects, as well as conducts quality assurance monitoring of EORE teams

Mission 5. Contributes to ensuring HI’s technical influence on EORE and CPP
– Represents HI in forums, events and external processes, on delegation of the AVR Specialist, for EORE technical issues
– Relays and contributes advocacy messages under her/his scope
– Drafts new project contents for continuity or expansion of the project under her/his technical scope and contributes to the drafting of new proposals for new opportunities

Conditions
In HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

– 6 months International contract starting from 04/09/2023
– The international contract provides social cover adapted to your situation:
– Unemployment insurance benefits for EU nationals
– Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level as your monthly contribution with a maximum of 272.53€/month; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount
– Medical coverage with 50% of employee contribution; Repatriation insurance paid by HI
– Salary from 2448 € gross/month upon experience
– Perdiem: 559.65 € net/month – paid in payroll;
– Hardship: 500 € net/month paid with your salary
– Paid leaves: 25 days per year;
– R&R: 5 days every 8 weeks => + possible transport/package support.
– Position: unaccompanied; Payment for travel costs (air ticket & visa)
– Housing: Collective took in charge by HI
– If you live in your home country: package local

How do you get to us?

By joining as soon as possible with your resume and cover letter. Send them now!

Thank you for trusting us

http://www.jobs.net/j/JAdqDcxS?idpartenaire=142&jobdetails=true

You have masters’ degree in international relations, International Humanitarian Law, social sciences, politics, development studies, or similar field. 

You have 3 years experience in communications or public relations, or some combination as a journalist, PR/marketing specialist and communications practitioner, preferably with an international NGO or non-profit. You have excellent skills as a photographer and writer (including experience collecting in-depth personal testimonials); videographer skills are a plus. You have a good ability to translate highly technical source material into compelling, accessible content for a general audience and to perform basic colour correction and editing. You have strong project management skills and experience in producing communications assets tailored to a range of different target audiences. You have ability to manage deadlines against a communication calendar  and strong knowledge of international development and humanitarian work. 

• You speak and write fluently English (Ukrainian, or Russian is a plus)
• You have proven interpersonal and networking skills
• You are adept at problem solving, able to identify challenges and proactively recommend solutions
• You have the ability and flexibility to manage work across multiple time zones.
• You are open-minded and flexible, autonomous and results-oriented
• You have strong interpersonal skills with sensitivity to local cultures, gender and humanitarian principles

Under the supervision of our  Country Director Ukrainian Crisis the main responsibilities are :

 

Contribute to develop a communications strategy and plan 

• Develop a communications strategy and communications plan to promote our activities and support missions’ needs 
• Support HQ with editing requests for simple documents
• Support grant manager when needed with data, facts and photos 
• Produce and regularly update one-pagers and brochures presenting ACF’s activities in the region for external use

 Support media work 

• Identify media opportunities in the country, as well as in France / worldwide depending on international press coverage
• Build a media network in Ukraine to support our communication strategy 
• Liaise with media representatives and AAH staff to decide how to respond 
• Draft and regularly update talking lines and Q&A depending on the development of our activities and the type of questions we receive 

• Draft press releases based on approved talking lines

• Manage media requests finding appropriate spokespersons and facilitate media visits to the field 
• Train and provide feedback to AAH staff after interviews 

   

 Act as a focal point for all content requests  

• Liaise with HQ to understand needs in terms of content (testimonials, photos, videos) to support our communications and fundraising efforts 
• Work with staff in Ukraine to identify content opportunities depending on AAH’s activities and plans 
• Train staff to empower them in terms of content collection (responding to quality / needs) 
• On a regular basis, provide HQ and AAH network with new content (testimonials, photos, videos) and the associated quotes / context / caption. 
• Support visits from photographer / videographer to the field 

 

• Starting date : as soon as possible
• 6 months fixed term contract under French legislation
• Monthly gross salary from 2450 to 2800€ upon experience 
• Monthly per diem and living allowance: 686€ net, field paid
• Monthly country allowance: 300€  
• Cold allowance: Reimbursement of purchase of winter equipment to a maximum of 380€ per person per year in severe cold contexts
• Child allowance: 1500€ per year per child present in the country of origin (maximum 6000€/year)
• 16% of the gross monthly salary for pension insurance reimbursement for non-French citizens
• Transportation and accommodation: Coverage of transportation costs and guest house
• Medical coverage: 100% coverage of health contributions (social security + health insurance) and repatriation insurance
• Leaves and RnR: 25 days of paid leaves per year, 20 RnR per year and 215 € at each RnR period
• Training: Free and unlimited access to the certifying e-learning platform Crossknowledge ©

 

ACF is committed to people with disabilities and actively fights against all forms of discrimination.

 

 

 

 

 Job profile

- Several years’ experience in similar assignments

- Knowledge of development cooperation

- Perfect command of the English language (B2/C1)

- Very good knowledge of French (B2)

- Knowledge of Russian, German or Luxembourgish is an asset

- Good knowledge of common IT tools.

 

The remuneration is fixed according to the collective labour agreement for private employees in the care and social sector, career C4.

 

Applications accompanied by a CV, criminal record certificate (bulletin no. 3), copies of diplomas and work certificates should be sent by 01.02.2023 to the attention of Mrs Fatima Nunes rh@caritas.lu. A pre-selection will be made on the basis of the files.

 

The information collected will be processed to enable Caritas Luxembourg to manage the application it receives. It is intended for the members and services of Caritas Luxembourg, in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council on the protection of personal data (RGPD).

Caritas Luxembourg

proposes to hire for the International Cooperation Department

For immediate entry into service if possible or on 01/03/2023

 

a Project Officer Moldova / Ukraine (m/f/x) EU based funding
full or part-time to be agreed, for a fixed term of 24 months.

Mission

The Project Officer Moldova / Ukraine of the International Cooperation (CCI) of Caritas Luxembourg under the direction of the Head of International Cooperation, is responsible for ensuring the successful implementation of humanitarian aid projects for vulnerable and/or war-affected people.

Caritas Luxembourg (FCL) has its own office in Ukraine and is looking to strengthen its team. The workplace is in Luxembourg with regular missions to Moldova and Ukraine.

 

Responsibilities and tasks

1. Actively participate in the professional exchange within the CCI team on CCI strategies/programmes, themes and cross-cutting issues;
2. Develop, implement and evaluate geographical and partnership strategies, following the CCI and thematic strategies;
3. Monitor operational and socio-political issues in international cooperation and in the   countries monitored;
4. Manage international cooperation projects in accordance with all steps, procedures, requirements and responsibilities defined by the CCI processes, including applications and reporting according to donor requirements;
5. Ensure the effectiveness, efficiency and quality level required in the projects, respecting the applicable internal and donor procedures;
6. Identify, assess and monitor risks including recommendations in FCL supported projects, inform line management and implement measures to meet/reduce/contain the risk;
7. Maintain a continuous, respectful and effective dialogue with partner organisations in the field and ensure the partner's institutional strengthening needs are met;
8. Take initiatives to explore funding and fundraising opportunities with institutions for the sustainability and diversification of available funds for projects with the coordinator and ensure the formulation of requests;
9. Be the reference person for the Head of Department for all matters related to projects/programmes and provide them with the necessary information;
10. Liaise closely with the Finance Manager and the Financial Officers for the proper financial management of the projects;
11. Collaborate with the CCI Secretariat for the proper administrative management by the CCI department;
12. If necessary, train the assistants and volunteers in the execution of certain types of tasks to be delegated to them;
13. Represent FCL in national and international meetings related to its mission with donors and within the Caritas network for the countries and projects followed;
14. Ensure that the FCL brand is maintained in a good light. In addition to these tasks, the incumbent may be responsible for the management of one or more field offices, involving:
    a)  representing FCL in the office as manager and monitoring the head of mission in the execution of their tasks;
    b)  ensure the implementation and monitoring of the office's quality and performance standards
    c) reporting promptly to the Head of the CCI Department any risks related to the proper functioning, achievement of objectives and ethical (charters), legal, regulatory and contractual compliance
    d) Manage the human resources of the office and, where appropriate, also of the consultants in Luxembourg in accordance with the personnel management procedures in force within the FCL.
15.  Possibility to intervene and support projects located in other geographical areas.