Détails de l'annonce
Organisation : Médecins du monde France
Site web : http://www.jobs.net/j/JuDntZpC?idpartenaire=220&jobdetails=true
Lieu de l'emploi : Moldavie, Chisinau /
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 06/06/2023
Date limite : 06/09/2023
Profil
Three years’ higher education management qualification
Four years’ experience minimum (including at least two years’ experience in the international NGO field (as administrator)
Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn
Adapt schedules according to priorities and unforeseen events
Understand and identify institutional donors’ cycles and procedures
Read, construct, and analyse a budget and carry out budget monitoring
Conduct professional interviews (recruitment, guidance, etc.)
Diplomacy, negotiation and networking skills Ability to work under a minimum of supervision
Excellent Microsoft Office skills (especially Excel/ Office 365 Tools)
Knowledge of accountancy software (SAGA)
Languages : Fluent in English is mandatory (oral and written), knowledge of ukrainian, romanian or russian is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.
TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.
Description
For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.
Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.
MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.
Following a regional fact-finding mission in the neighbouring countries of Ukraine to assess the needs of people displaced by the conflict, MdM Moldova was registered in June 2022 to respond to the health and psychological needs of people in Moldova affected by the war. Current activities include health promotion, individual and group psychosocial support sessions for Ukrainian refugees, as well as targeted psychosocial support for Ukrainian and Moldovan NGO responders working on the Ukrainian crisis in Moldova.
MdM Moldova has secured funding to support improved quality health service delivery at 8 health facilities and surrounding communities, identified in collaboration with the Ministry of Health; furthermore, MdM Moldova will contribute to improving emergency preparedness efforts, in line with national contingency plans, through partnership with a Moldovan medical university.
TASKS AND RESPONSIBILITIES:Under the supervision of the general coordinator, you are responsible for the financial, logistics and HR management for the Moldovan mission. Together with the general coordinator, you ensure compliance with donor regulations and with the local legal framework.
Your main responsibilities are the following:
Human resources management
- Supervise the implementation of the HR contractual framework for expatriated staff and local staff
- Monitor service contract with a lawyer specialized in labor law
- Ensure all staff have been trained in MdM’s core policies: PSEA, corruption/fraud, child protection etc.
- Supervise and/or carry out HR recruitment process
- Manage health insurance services/contracts for national staff and their dependants
- Deploy and monitor the evaluation schedule
- Ensure the administrative management of staff: drafting contracts, monitoring, establishing and archiving staff records
- Advise line managers on resolving conflicts between members of staff including PSEA (Protection from sexual exploitation and abuse) and corruption
Financial organization and compliance
- Be responsible for the financial reporting on donors' budgets
- Monitor budget consumption and update the budget follow up tool
- Proceed with a monthly update of our yearly forecast and identify and analyse any discrepancy
- Propose necessary reallocations and modifications to comply with donors' guidelines while achieving project objectives
- Facilitate audits at field level
- Ensure the archiving of accounting and finance documents is in line with MdM standards and procedures
Treasury & Accounting
- Ensure the implementation of the Money Management Protocol (MMP) and Golden Rules on the mission and MMP’s regular update
- Ensure proper cash flow and liquidities for the mission
- Ensure that MdM’s accounting standards and rules are respected
- Ensure MdM compliance with tax laws in collaboration with accounting firm
- Be responsible for the monthly closure process
- Support the semi-annual & annual accountancy closure
Logistics
- Ensure the implementation, use, follow-up and archiving of MdM logistics procedures and tools and adapt them if needed
- Be responsible for the installation, use and maintenance of equipment’s selection
- Take part to any assessment and inventory when required
- Support the medical team on medical logistics
- Ensure the overall supply chain management for country’s response
- Elaborate the procurement plan
Team management and capacity building
- Recruit staff under your direct or technical responsibility
- Ensure proper induction and capacity building of the team
- Develop individual action plans and proceed to regular professional evaluations of your team
- Train and provide technical support (guidelines and/or tools) to the administrative and logistics team
- Define, roll out and supervise the whistleblowing policy and tools
Representation and communication
- Ensure when needed and by delegation of the general coordinator the representation of MdM in front of donors
- Liaise with INGOs heads of Admin/Log Departments in-country and actively participate in interagency coordination meetings
- Provide strong oversight to MdM local partner activities, including compliance with donor regulations
- Participate to the weekly mission’s situation report compiled by the general coordinator (head of mission) and to all other reports by providing relevant data
CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months
Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
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