Ukraine

Significative experience in a similar position and in a mission opening context
Experience in a conflict setting or challenging environment
Experience in negotiation and relationships with authorities in a complex and volatile legal environment
Strong human resources and financial skills Diplomacy, negotiation and networking skills
Ability to classify and to manage priorities
Reactivity, anticipation, adaptability, capacity to take initiative
Excellent Microsoft Office skills (especially Excel)
Knowledge of SAGA
Languages: fluent English (written and spoken) mandatory
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED.
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. 

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.  

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment. 

Since February 2022, MdM Spain is leading the Ukraine response for the MdM network, while MdM-France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM-France has set up its country office in Odessa and is establishing a base office in Mykolaiv. The program consists in supporting various local-based organizations in the delivery of health services for people facing severe constraints to healthcare.

TASKS AND RESPONSIBILITIES:

In the context of mission opening, you will be specifically in charge of :

• Planning, centralising, coordinating and supervising the financial management and financial administration of the mission in line with MdM timescales, policies and procedures
• Recruiting, training, and managing a team
• Supporting partners
• Providing technical support to operational staff on the financial management of the mission

 

Financial organization and compliance

• Develop and implement the financial procedures and guidelines of the Mission in line with the MdM’s policies and procedures and in compliance with donors’ guidelines
• Ensure internal financial systems, procedures, templates and control mechanisms are in place and observed by all staff
• Be responsible for the financial reporting on donor budgets as per the terms of the financial agreement
• Monitor budget consumption and update the budget follow-up tool monthly. Proceed to necessary reallocations and modifications to comply with donor’s guidelines while achieving project objectives
• Identify and analyse any discrepancy and suggest solutions
• Ensure MdM compliance with tax laws. If necessary, recruit a tax lawyer on a service contract
• Facilitate audits at field level
• Ensure proper archiving of all accountability and finance documents
• Participate in the monthly grants review meeting, provide financial information to the coordination team both proactively and upon request to monitor projects budget spending plan for program
• Organise BFF meeting monthly, share monthly BFF with program and support teams

Treasury and accounting

• Build a strong understanding of the specific financial constraints in the current context (banking restrictions, currency fluctuations…) and propose a relevant financial strategy to ensure proper cash flow and liquidities for the mission
• Identify suitable and reliable financial service providers
• Open bank accounts
• Assess mission’s needs for the coming months, compile fund requests from each base/department and submit it to the HQ in a timely fashion
• Ensure that all payments are processed in a timely and secured manner
• Be responsible for the soft accountancy of all sites for both accounting & donor allocation
• Be responsible for the update and implementation of the cash management protocols
• Coordinate the closure of monthly/annual accountancy in coordination with HQ

Legal framework

• Help establish all formalities that could be required by the local authorities, within the times allowed
• Supervise the preparation of the various contracts (rental contracts, service providers etc.)
• Check on the existence, monitoring and the archiving of all documents and contracts (rental contracts for instance etc.)
• Work with HQ and general coordination on all issues linked to MdM registration in Ukraine

Team management and capacity building

• Recruit the staff under his/her direct or technical responsibility
• Ensure proper induction, capacity building and job training to finance team members
• Develop individual action plans and proceed to regular professional evaluations of the team under his/her direct or technical responsibility
• Organise and conduct finance department meetings
• Develop and conduct finance management training on specific topics to increase the MdM team member capacities and knowledge

Communication and reporting

• Participate in the monthly mission’s situation report compiled by the general coordinator
• Contribute to all other reports by providing relevant data
• Ensure when needed and by delegation of the general coordinator the representation of MdM towards donors
• Liaise with INGOs heads of finance department in-country and actively participate in interagency coordination meetings
• Provide strong oversight to MdM local partner activities, including compliance with donor regulations
• Provide capacity building to MdM local partner in Ukraine to ensure full understanding of the financial responsibilities
• Ensure the proper archiving of the partners financial reports and accountancy.

CONDITIONS OF EMPLOYMENT:
Status : Employee

Contract : Fixed-term contract
Duration : 4 months
Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
Single posting

Bachelor’s degree in Human Resources Management
At least 2 years of working experience in a humanitarian context as HR coordinator, administrative coordinator or in HR management
Experience in a conflict setting or challenging environment is an asset
Training and capacity-building experience
Experience with MdM is an added value
Adapt schedules according to priorities and unforeseen events
Read, construct and analyse a budget and carry out budget monitoring
Conduct professional interviews (recruitment, guidance, etc.)
Design, formalise and adapt procedures / recommendations relating to HR
Diplomacy, negotiation, and networking skills
Ability to work under a minimum of supervision
Reactivity, anticipation, adaptability, capacity to take initiatives
Good Microsoft Office skills (Excel, Word etc.)
Ability to manage an HR database
Languages: fluent in English is mandatory (oral and written), knowledge of Ukrainian language or Russian is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. 

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.  

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment. 

MdM International Network has been operating in Ukraine since 2014, improving access to health care, especially providing comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services.

Since February 2022, MdM Spain is leading the country response for the network, while MdM-France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM-France has set up its country office in Odessa and is establishing a base office in Mykolaiv. The program consists in supporting various local-based organization in the delivery of health services for people facing severe constraints to healthcare.

TASKS AND RESPONSIBILITIES:

In the context of mission opening, you will be specifically in charge of:

• Defining and supervising the implementation of the mission’s human resources set-up
• Defining, adapting, planning and supervising the implementation of the mission’s human resources frameworks, procedures and policies while respecting the local context, local legislation and MdM policies and values

Your main responsibilities are the following:

Human resources management

• Establish and update an HR strategy in line with the mission strategy
• Participate in discussion on HR set-up and share recommendations
• Update the organisational chart of the mission by identifying different levels of responsibility alongside coordinators
• Participate to the identification of HR needs in terms of writing project proposals and any amendments
• Update and monitor the HR budget
• Participate and ensure the rolling out of the classification and salary grid
• Define, update, disseminate and supervise the implementation of the HR contractual framework for expatriates and the national staff
• Ensure the follow-up and check, of employment contracts, the monthly data salary, the income tax and social security monthly statements
• Monitor and follow-up the HR issues managed by the MdM’s legal counsel
• Identify an health insurance services/contracts for national staff and their dependents as well as a psychological support services/contracts
• Develop and/or update HR existing tools and supervise their implementation in the mission
• Establish, update and ensure compliance of the recruitment processes and procedures
• Deploy and monitor the evaluation schedule for national staff (integration briefings, end of trial period, annual appraisal interview, exit interview, etc.)
• Advise line managers on resolving conflicts between members of staff including PSEA according to national procedures and MdM protocol
• Manage the disciplinary procedures

Team management & Capacity building

• Recruit the staff under your direct or technical responsibility
• Ensure proper induction, capacity building and job training to HR team members
• Develop individual action plans and proceed to regular professional evaluations of the team
• Organise and conduct HR department meetings
• Develop and conduct HR management training on specific topics
• Organise presentation/information sessions on code of conduct, PSEA and Child abuse policies

Communication & Reporting

• Participate to the monthly mission’s situation report compiled by the general coordinator
• Elaborate HR Reports and contribute to all other reports by providing relevant data
• Contribute to the monthly statements
• Liaise with INGOs heads of HR department in-country and actively participate in interagency coordination meetings
• Provide strong oversight and/or capacity building to MdM local partners on HR aspects and responsibilities

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 4 mois

Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO

Two-years’ higher education qualification in logistics management/purchasing
At least one year in a logistical coordination position in a humanitarian setting or two years’ logistician experience
Experience in fleet management, safety/security, supply chain and stock
Experience working in a volatile security environment
Knowledge of NGO logistics processes
Plan, implement and lead the supply chain
Negotiate with suppliers
Plan, adapt and budget for logistical activities
Monitor and analyse an inventory
Excellent knowledge of Microsoft 365 environment
Knowledge of radio systems, satellite connections and GPS trackers
Languages: Very good English is mandatory (oral and written) Knowledge of Ukrianian or Russian languages is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

Following an exploratory mission in Odessa and Mikolaiev oblasts to assess the needs of people affected by the conflict in Ukraine, MdM-F has opened a country office in Odessa and is opening a site office in Mikolaiev. Financial support to the Ukrainian Red Cross in the Oblast of Mikoaliev started in October 2022 and a deeper partnerhship including technical support will start in April-May 2023 to operate 3 mobile clinics and a day hospital in Mikolaiev oblast.

Another project with a local partner is being conceived in the oblast of Odessa to support vulnerable commmunities.

MdM Spain has the lead for the global MdM reponse in Ukraine and they cover Kiev and surroundings, Donbass, Kharkiv, Zaporidja. MdM Germnay covers Dnipro and Vinitsia. MdM France will cover the Southern part of Ukraine. A consortium submitted to ECHO includes these 3 MdM chapters.

TASKS AND RESPONSIBILITIES:

The logistics coordinator will lead the development of the country logistics strategy and ensure its timely implementation.

In the context of the mission opening, you will be specifically in charge of:

• Finalizing the setup of MdM base in Mikolaiev
• Managing fleet and watchmen
• Participating to the definition and implementation of the safety and security standards
• Rolling out logistics procedures, tools and templates in line with MdM and donors’ policies
• Providing logistics guidance, training, advising and supporting to all programme and field sites
• Defining and managing the most efficient supply chain solutions
• Recruiting and managing the logistics team under your line management
• Coordinating with all relevant stakeholders

Base opening

• Finalize the setup of MdM base in Mikoaliev (offices, guesthouse, warehouse/pharmacy)
• Lead assessments in view to secure new premises
• Participate to the definition and implementation of the safety and security standards
• Set up, organise and manage fleet including driver’s recruitment and training, log books management, regular checks, etc.

Logistics coordination

• Define and implement the logistics tools required to achieve the general objectives
• Define and implement the logistics processes and procedures
• Assist the field teams in scheduling all logistics activities
• Provide input on logistics matters to the coordination team
• Ensure that the monthly logistics reporting documents and forms are timely sent to HQ
• Responsible for communicating proactively

Program activities

• Perform the role of technical advisor at country level
• Responsible for the appropriate selection, installation, use and maintenance of equipment across the following technical disciplines: Information Technology, Communications, Mechanics, Energy & Electricity, Cold Chain etc.
• Manage and supervise the rehabilitation of the health facilities (including waste management and infrastructure) according to program needs
• Take part in any project needs assessment as required
• Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses as needed

Procurement, supply chain & asset management

• Oversee the full scope of the supply chain management
• Identify and setup the most efficient supply chain for medical equipments and drugs
• Clarify and manage drugs import processes
• Liaise with HQ purchasing department for international procurement by providing optimal upstream communication
• Conduct a market assessment
• Maintain and reinforce local supplier relationships
• Ensure systems to mitigate risks from corruption, fraud and mismanagement
• Oversee the general fleet management processes
• Maintain a continuously updated equipment list for the mission

Team management

• Responsible for defining the logistics department staff set up
• Ensure recruitment, induction and capacity building
• Responsible for the functional management of specified logistics staff
• Ensures smooth and timely communication
• Responsible to ensure awareness of, and compliance with, logistics systems, MdM and donor procedures
• Brief and debrief staff on logistical and technical aspects of the mission

Safety and Security

• Participate in development, review, implementation, diffusion and monitoring of MdM’s safety and security measures in-country
• Immediately report any safety/security incidents to the security focal point
• Participate to the identification and selection of premises
• Define and ensure the minimum security and safety standards for each premise (guesthouse, offices, warehouse, health facilities, etc.)

Meetings, Representation and Reporting

• Represent MdM and network with other organisations and coordination forums
• Attend national logistics and/or security related external meetings
• Consolidate logistics reporting (assets, fleet, premises etc.) and prepare monthly logistics report

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months

Starting date: as soon as possible
Gross monthly salary: 3 119 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
Single posting

Minimum 5 years of experience, in line with the position, in the humanitarian sector
Proven managerial experience within complex and insecure environments
Experience in representation with humanitarian actors, authorities and donors
Experience in challenging negotiations with local authorities and staff
Substantial experience in safety and security management in volatile contexts
Good understanding of support services tools and guidelines
Experience in managing medical programs in an asset
Excellent communication skills, listening and diplomacy skills
Ability to lead a team in a complex environment and make relevant decisions according to the context
Flexibility, proactivity, anticipation and adaptability
Diplomacy and networking skills
Excellent Microsoft Office skills (Word, Excel, Powerpoint)
Mapping skills with Google Earth or ArcGIS
Languages: Fluent English (written and spoken) mandatory
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. 

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.  

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment. 

MdM-France is finalizing the opening of its country office in Odessa. After an exploratory mission in Mikolaiev oblasts, MdM respoonse will extend further in Mikolaiev oblast from March. A base is to be set up accordingly in Mikoaliev city. The needs for emergency preparedness in Odessa is to be assessed and developped. The situation in Kherson area is to be followed-up closely to provide response to newly liberated areas.

MdM-France activities focus on the south part of Ukraine (Odessa-Mikolaiev-Kherson) in close coordination with other MdM chapters :

MdM Spain has the lead for global MdM repsonse in Ukraine and they cover Kiev and surroundings, Donbass, Kharkiv, Zaporidja. MdM Germnay covers Dnipro and Vinitsia. MdM France will cover the Southern part of Ukraine.

TASKS AND RESPONSIBILITIES:

Under the supervision of the desk manager, you are responsible for the overall management of the Ukraine mission. 

Your main responsibilities are the following: 

• Recruit, manage, train and motivate the mission’s team 
• Define the operational and advocacy strategy together with the coordination team, the desk manager and the volunteer board delegates of the mission 
• Plan and monitor activities, implement corrective action when necessary, providing technical support to the team 
• Represent MdM with authorities, local actors, partners, donors and the media 
• Monitor partnership agreements with partners, authorities and donors, seek out and develop new partnerships, and ensure or supervise fundraising
• Ensure the financial coverage of the mission by leading fundraising and budget management
• Draft, adapt and monitor safety regulations and procedures and coordinate crisis management in the region
• Implement and monitor the application of MdM’s programmatic and support services framework, policies and procedures
• Supervise reporting to MdM and donors 

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months

Starting date: as soon as possible
Gross monthly salary: 3 732 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 RTT (recovery days) per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Teleworking agreement for positions eligible to telework: 110 days/year (2.5 days teleworking on average per week) with a minimum of 1 day per week onsite
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
Single posting