Education and experience

• You hold a Master’s Degree level qualification in Social Sciences, Psychology, Gender and/or Disability studies or other relevant field of study.

• You have Minimum 3 years professional experience in a technical advisory position in an emergency/chronic crisis setting.

• You have Minimum 5 years professional experience in implementation of protection projects.

• You have a clear understanding of child protection concerns, gender, human rights and violence against women and girls and protection mainstreaming as well as understanding of rights-based approach and rights of persons with disabilities, rights of children and women.

• You have experience in emergency / conflict settings, initiating and managing humanitarian emergency response, including rapid needs assessment and emergency program design.

• You understand protection issues with a special focus on GBV, SGBV and CP issues.

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org 

 

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.  

Please indicate if you require any special accommodation, even at the first interview.

 

Context:  

From February 2022 HI has re-opened a Country Programme in Ukraine to respond to the humanitarian needs triggered by the full-scale invasion of Ukraine by the Russian Federation. In 2024, HI pillars of interventions are: 

• Health : physical rehabilitation and mental health and psychosocial support services (MHPSS) 
• Protection 
• Armed Violence Reduction 
• Basic needs  
• Humanitarian-to-humanitarian logistics (ATLAS Logistique)  

 

HI has 3 hubs, one in the East (based in Dnipro with sub bases in Kharkiv and Poltava), one in the West (based in Lviv), one in the South East (based in Mikolaiv) and the coordination is in Kyiv. 

 

 

Your primary responsibilities:

Under the responsibility of the Technical Head of Programme, as Protection Specialist, you will strategize, supervise the quality and coordinate the design, implementation and monitoring of HI’s protection activities and project results in close collaboration and partnership with networks and organizations. You will ensure optimal quality and impact of the projects implemented in the country, through a delegation system with appropriate control mechanisms. You will share with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm changes. 

Your main responsibilities will be :  

 

Responsibility 1: Technical expertise

 

• Develops the protection technical strategy for the program and ensures technical support to projects in accordance with global technical frameworks and standards within its sectoral scope
  • Provides appropriate technical guidance and support to project teams as needed (adapts standards to PM tools, assists in proposal writing and reporting) in accordance with mandatory strategies, standards and cross-cutting approaches
  • Develops adequate technical standards and guidance for the implementation of protection needs assessment, implementation of protection mainstreaming, GBV and child protection risk mitigation, capacity building, awareness and sensitization, community-based protection, beneficiary consultations and engagement of local stakeholders
  • Ensures adequate support for multi-sectoral interventions within projects, in accordance with other specialists
  • Ensures a local best practices
  • Assists with recruitment and briefing,

 

•  Ensures technical learning from projects
  • Contributes to the capitalization of projects and ensures technical learning from projects within its sectoral scope

 

• Ensures the control and the follow-up of the technical quality and the relevance of the activities of HI within the programs in its perimeter
  • Ensures regular control of the technical quality of projects and programs and issues warnings and recommendations
  • Follows up on the implementation recommendations

 

 

Responsibility 2:

Contributes to the local external prestige and influence of HI's expertise

• Represents HI's technical expertise in relevant local networks
• Contributes to advocacy on specific issues in line with global advocacy priorities
• Develops a thorough understanding of the protection environment in the Ukraine crises context
• Contributes to local communication messages in line with overall communication priorities

 

Responsibility 3:

Ensures the development of major opportunities or new projects within the region within its sectoral scope. 

• Contributes to the analysis of the context within its sectoral perimeter
• Contributes to the design and writing of new projects in the region
• Identifies and transforms major opportunities within the region within its scope
• Identifies and develops local partnerships and/or consortia with NGOs, institutions, companies on technical priorities or important themes in the region within its sectoral scope

 

Specificities: 

The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open. There is a strict curfew, the hours depend on the region.

 

Conditions

In HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 06 months International contract starting from 15th May 2024
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals
• Pension scheme adapted to the situation of our employees: If you already have a personal pension scheme HI will contribute at the same level as your monthly contribution with a maximum of 272.53€/month; If you do not have a personal pension scheme, we will open a private pension account with your contribution of 272.53€/month and a contribution of HI of the same amount
• Medical coverage with 50% of employee contribution; Repatriation insurance paid by HI

• Salary from 2757€ gross/month upon experience 
• Perdiem: 571,58€ net/month - paid in the field;
• Hardship: 500 € net/month paid with your salary
• Paid leaves: 25 days per year;
  • R&R: 5 days every 8 weeks
• Position: unaccompanied; Payment for travel costs (air ticket & visa)
• Housing: Collective took in charge by HI

 

How do you get to us?

Only online by joining a CV and cover letter via the link below:

http://www.jobs.net/j/JKCvmqwW?idpartenaire=142&jobdetails=true 

Applications will be processed on an ongoing basis, don’t wait for applying!

Only successful candidates will be contacted.

YOUR PROFILE:

• You have a master’s degree in Public administration, Law or Governance, or university degree auditing/finance/logistics or Certified Internal Auditor
• You have at least 2 years of experience working in compliance and risk management, risk analysis, compliance investigation, audit.
• You have 2 years’ experience as Compliance Manager / Deputy Country Director/Head of Administration/ Operations in any reputed organization with demonstrated ability to manage complex operations.
• You have sound strategic thinking and planning skills, including the ability to think creatively and be innovative, set priorities, manage work plans and evaluate progress.
• You have proven ability to manage a team, with good communication and interpersonal skills and an ability to motivate staff and build technical capacity.
• You have strong analytical and problem-solving skills, creativity, resourcefulness and flexibility.
• You have excellent verbal and written communication skills in English.

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

 

 

JOB CONTEXT:

Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan, HI pillars of interventions are :

• Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial services (MHPSS) for conflict-affected vulnerable population.
• Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response.
• Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict.
• Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing hygiene and non-food item kits, with an approach various modalities of intervention including in-kind and/or cash-based transfers.
• Humanitarian-to-humanitarian logistics (ATLAS Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”.

HI has 2 hubs, one in the East (based in Dnipro) and one in the West (based in Chernivtsi) and the coordination is in Kyiv. We have activities in other cities like Lviv, Vinnyitsia, Kharkiv, Poltava).

 

 

YOUR MISSION:

Reporting to HI Ukraine Country Director and in collaboration with operational and support departments of the program as well as legal adviser firm with the support of the Emergency Division and the Risk & Audit Division, the Compliance Manager will support the Senior Management team and the Country Director in decision-making and risk-management related to compliance with:
(1) national regulations and practices and contractual commitments ;
(2) HI internal standards
(3) anti-fraud corruption HI standards.

S/he is a central player in accountability, helping with the transformation by leading all the parties involved in the audits: Finance, Logistics, Human Resources, the project team, partners and the external audit officer.

Management : He/She will manages a Compliance national Officer – required resources to be fine-tuned.

 

Responsibility 1: Contriburing to HI Ukraine program Compliance with National Regulations and Practices

• Manage and monitor the legal advisor firm service contract and stands with the DP as communication focal point with the legal advisor firm.
• Develop and regularly update a legal framework requirement mapping and analysis in terms of risks and internal implications with the support of the lawyer, as well as an agreement/accreditation, and related requirement mapping.
• Develop and regularly update Legal Compliance Decision tracking tool, as well as SoP and ARCI for the implementation of legal requirements.
• In consultation with legal support from the lawyer’s firm, ensure that the organization is compliant with a legal requirement, efficient and ethical.
• Ensure that agreements are valid and assist managers in drawing them up (for the administrative and legal aspects)

 

Responsibility 2: Strengthening HI Ukraine Relations with Government stakeholders

• Work with CD, Program, Support, and Technical teams to build positive and constructive relationships with key partners from the government and any other parties as required.
• When needed and in close coordination with SMR, proactively meet with relevant government bodies representatives to obtain documents or resolves issues related to program implementation
• Upon delegation by Country Director, represent and promote the organizational strategic vision in coordination meetings with government authorities, donors, partners, and other stakeholders.
• Ensure HI vision, values, and mandate are promoted among partners, government authorities, and other stakeholders.
• Support and advise CD on development of administrative and programmatic contacts
• Co-Lead assessment and due diligence process for implementing partners

 

Responsibility 3: Ensuring the promotion of and compliance with the requirements contained in HI's policies, guidelines, processes and contracts of HI Ukraine

• Carry out checks and controls in the field, with HI staff in charge of projects and support services, and even audits of partner associations in operations. In addition, s/he pays particular attention to the practices and procedures of third party organizations: administrations or suppliers
• Monitor archiving throughout the program is compliant with the HI Archiving procedure.
• Liaise with HI HQ contact points as necessary to facilitate HI Ukraine operations NB: managers are responsible for setting up effective internal control systems and implementing procedures on a daily basis.

 

Responsibility 4: Internal focal point for the prevention and management of fraud cases

• Ensure detection of malfunctions, irregularities and fraud and the proper use of internal reporting mechanisms. On assignment from the Programme Directorate, he/she may be responsible for conducting or participating in internal administrative investigations supervised by the Programme Directorate or by HI Headquarters.
• Ensure that the obligations in terms of communication, information and reporting, including incident notifications to donors are properly met.
• Cooperates with the MEAL officers or the Safeguarding focal point

 

Responsibility 5: Management

• Understand the strategy, make it explicit, translate it into operational objectives for his or her team, and lead the necessary changes. Give meaning to each management action.
• Organise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problems.
• Contribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI.

 

CONDITIONS:

The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open, and life continues as normal. There is a strict curfew, the hours depend on the region.

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 6 months International contract starting as soon as possible
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals
• Pension scheme
• Medical coverage with 50% of employee contribution
• Repatriation insurance paid by HI
• Salary from 2869 € gross/month upon experience
• Perdiem: 557,13 € net/month - paid in the field
• Hardship: 500 € net/month paid with your salary
• Paid leaves: 25 days per year;
• R&R: 5 days every 6 weeks and possible transport/package support.
• Position: unaccompanied
• Housing: Collective taken in charge by HI

If you are resident in the country: local package

 

 

How to apply

Only online by joining a CV and cover letter via the following link:

http://www.jobs.net/j/JRliJUOF?idpartenaire=142&jobdetails=true 

Applications will be processed on an ongoing basis, don’t wait for applying!

Only successful candidates will be contacted.

• You hold a degree in a field related to the job (humanitarian, Sciences Po, etc.)
• You have at least 3 years of professional experience in Area/Field/project management in challenging humanitarian contexts.
• You have a proven experience in managerial and security management experience.
• You have experiences on donor relations, external relations, fundraising and strategic positioning.
• You know how design and coordinate of complex emergency interventions.
• You have strong and solid management and communication skills.
• You are fluent English (oral and written)
• You show strong organizational skills, you are autonomous and reactive.

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

JOB CONTEXT:

Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan, HI pillars of interventions are :

• Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial services (MHPSS) for conflict-affected vulnerable population.
• Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response.
• Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict.
• Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing hygiene and non-food item kits, with an approach various modalities of intervention including in-kind and/or cash-based transfers. 
• Humanitarian-to-humanitarian logistics (ATLAS Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”.

HI has 3 hubs, one in the East (based in Dnipro with sub bases in Kharkiv and Poltava), one in the West (based in Lviv), one in the South East (based in Mikolaiv) and the coordination is in Kyiv.

YOUR MISSION:

Under the responsibility of the Program Director, you, as the Area Manager, contribute within the country where you are based to the implementation of the mandate and the 10-year strategy of Handicap International. You ensure optimal quality and impact of the projects implemented in the country, through a delegation system with appropriate control mechanisms.
You share with all HI managers the responsibility of a sound management and successful functioning of the global organization, through paradigm chain.
Your priorities will be to

• Structure the base in terms of means and process (teams, premises, coordination etc.)
• Launch and develop emergency intervention in geographical perimeter while taking into consideration contextual changes

In this framework, your main missions are:
Mission 1: Management

Mission 2: Strategy and steering

• Contribute to the development of the programme operational strategy, and to its implementation and annual monitoring
• Implement the project part of the Programme’s Operational Strategy

Mission 3 : Standards and expertise

Mission 4: Operational implementation

• Ensure the sound management and monitoring of projects under his/her responsibility
• Keeping both potential opportunities and risks in mind, contribute to the monitoring and analysis done by the line manager, and propose mitigation measures where relevant
• Develop HI’s external influence (forums, operational and strategic alliances, etc.) and the external representation of the organization (events, media) in his/her area of responsibility.
• Coordinate the teams in his/her area
• Support the Director/Country Manager in monitoring security in their area and ensure adequate resources according to the context

Mission 5: Emergency Preparedness and Response

CHARACTERISTICS OF THE POSITION:

The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open, and life continues as normal. There is a strict curfew, the hours depend on the region (in Kharkiv it is currently from 23:00 to 5:00). Due to the proximity with Russian border, the presence of active frontline in the oblast, and the current development of the war, regular attacks are recorded in the oblast and sometimes explosions can be heard also in the suburbs of Kharkiv city. Updated Security and Contingency plans are available for the Hub.

In Kharkiv, HI has no guesthouse for now and therefore the Area Manager will be temporarily accommodated in hotel (validated by HASM) meanwhile a guesthouse is identified. All identified hotels in Kharkiv have shelter inside the building or rooms are directly on the underground floor. For now, the Area Manager would be the only international staff residing in Kharkiv, but the situation may evolve depending on operational needs and future fundings.

Movements between sites can be made by car (Hi drivers) or by train, depending of the region and time.

CONDITIONS:

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 6 months International contract starting from 13th, June 2024
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals
• Pension scheme
• Medical coverage with 50% of employee contribution
• Repatriation insurance paid by HI
• Salary from 2869 € gross/month upon experience 
• Perdiem: 537 € net/month - paid in the field
• Hardship: 500 € net/month paid with your salary 
• Paid leaves: 25 days per year;
• R&R: 5 days every 8 weeks & possible transport/package support.
• Position: unaccompanied
• Housing: Collective taken in charge by HI

If you are resident in the country: local package

TO APPLY:

Only online by joining a CV and cover letter via the following link:

http://www.jobs.net/j/JPEZOGqa?idpartenaire=142

Applications will be processed on an ongoing basis, don’t wait for applying!

Only successful candidates will be contacted.

Three years’ higher education management qualification
Four years’ experience minimum (including at least two years’ experience in the international NGO field as administrator)
Experience in a conflict setting or challenging environment is an asset
Previous experience in Ukraine is a strong asset
Analyse significant discrepancies between forecasts and actual records, interpret them, contextualise them, identifying the causes and risks, warn
Adapt schedules according to priorities and unforeseen events
Understand and identify institutional donors’ cycles and procedures
Read, construct, and analyse a budget and carry out budget monitoring
Negotiation and networking skills
Ability to work under a minimum of supervision
Reactivity, anticipation, adaptability, capacity to take initiatives
Excellent Microsoft Office skills (especially Excel)
Knowledge of accountancy software
Ability to manage an HR database
Languages: English is mandatory (oral and written), knowledge of Ukrainian or Russian is an asset
You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED
Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.
MdM stands up for the integration of people living with disabilities and fights against discrimination.

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. 

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.  

MdM currently works in 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM International Network has been operating in Ukraine since 2014, improving access to health care, especially providing comprehensive Primary Health Care (PHC), Sexual and Reproductive Health (SRH) and Mental Health and Psychosocial support (MHPSS) services.

Since February 2022, MdM Spain is leading the country response for the network, while MdM-France is in charge of the operations in Southern Ukraine. The global strategy aims at ensuring the access to quality comprehensive healthcare services for the conflict-affected population in Ukraine.

In Southern Ukraine, MdM-France has set up its country office and a base office in Mykolaiv. A base office in Odesa is still running for specfic activities in Odesa. The program consists in supporting various local-based organization in the delivery of health services for people facing severe constraints to healthcare in Mykolaev and Kherson Oblasts.

TASKS AND RESPONSIBILITIES:

Under the supervision of the general coordinator, you will be specifically in charge of:

• Defining and supervising the implementation of the mission’s human resources set-up, frameworks, procedures and policies while respecting the local context, the local legislation, MdM policies and values
• Planning, coordinating and supervising the financial management and administration of the mission
• Recruiting, training and managing an administrative department team
• Providing technical support to operational staff on the HR and financial management of the mission

More precisely, your main responsibilities are the following:

Financial organization & compliance

• Ensure internal financial systems, procedures, templates and control mechanisms are in place and observed by all staff
• Be responsible for the financial reporting on donor budgets
• Monitor budget consumption and update the budget follow up tool monthly
• Identify and analyse any discrepancy and suggest solutions
• Ensure MdM compliance with tax laws
• Facilitate audits at field level
• Ensure a proper financial follow-up of the local partners
• Support, develop and control the financial management

Treasury & Accounting

• Build a strong understanding of the specific financial constraints in the current context
• Propose a relevant financial strategy to ensure proper cash flow and liquidities for the mission
• Identify suitable and reliable financial service providers
• Open bank accounts
• Assess mission’s needs for the coming months, compile fund requests from each base/department and submit it to the HQ in a timely fashion
• Ensure that all payments are processed in a timely and secured manner
• Be the final responsible for the soft accountancy of all sites for both accounting & donor allocation
• Be responsible for the update and implementation of the cash management protocols
• Coordinate the closure of monthly/annual accountancy

Human resources management

• Establish and update an HR strategy
• Monitor and update the organisational chart of the mission
• Review the salary grid of the mission
• Monitor and update the HR budget
• Define, update and supervise the HR contractual framework for national and expatriate staff
• Monitor a service contract with a lawyer specialized in Labor Law
• Ensure all staff have been trained in MdM’s core policies
• Supervise and/or carry out HR recruitment process
• Manage health insurance services/contracts for national staff and their dependants
• Deploy and monitor the evaluation schedule for all national staff
• Advise line managers on resolving conflicts between members of staff including PSEA and corruption

Team management

• Recruit staff under your direct or technical management
• Ensure proper induction, capacity building and on the job training to team members
• Develop individual action plans and proceed to regular professional evaluations of the team under your direct or technical responsibility
• Participate in disciplinary processes
• Define, roll out and supervise the whistleblowing policy and tools

Coordination & representation

• Participate to the monthly mission’s situation report
• Ensure the representation of MdM in front of donors
• Liaise with INGOs heads of admin departments in-country and actively participate in interagency coordination meetings
• Provide strong oversight to MdM local partner activities
• Provide capacity building to MdM local partner in Ukraine to ensure full understanding of the financial responsibilities

CONDITIONS OF EMPLOYMENT:
Status : Employee Contract : Fixed-term contract
Duration : 6 months

Starting date: May 2, 2024
Gross monthly salary: 3 306 euros
Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required
Expatriation bonus (10% gross salary per month)
Transportation cost, vaccines and visas covered
Guesthouse housing
22.5 recovery days per year
5 weeks of paid leaves per year
Health insurance (60% covered by MdM and 40% by the employee)
Insurance (repatriation…)
Médecins du Monde promotes trainings and internal mobility
As part of our measures to combat money laundering and financing of terrorism, any selected candidate may be subject to a background check on international sanctions lists (UN, the EU, France, the United States…). This information is handled confidentially and stored on a secure server. For more information on the processing of personal data throughout this process: http://bit.ly/3CSTDYO
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