Yemen

Education

• Hold a Master degree in social science or any related field (unless compensated with minimum 5 year of relevant work experience)

Professional Experience

• At least 3 years of direct professional experience working as a technical expert in Monitoring and Evaluation in emergency contexts.
• Solid knowledge of different donors’ guidelines regarding monitoring and evaluation
• Prior experience in working in complex emergency setting, involving displacement.

Professional Requirements

• Experience in data collection and analysis (creation and management of database at mission level and at project level, data analysis and management, drafting of reports combining quantitative and qualitative information).
• Demonstrated ability to carry out assessments and evaluations, to produce reports and present findings to donors’, Clusters, and other relevant stakeholders.
• Experience in working through systems of community participation and accountability
• Demonstrated experience in establishing and maintaining collaborative relationships with different stakeholders
• Excellent computer skills (proven computer literacy, in particular excellent Excel knowledge is a must) and high-level expertise in working with smart tools (ODK and KOBO)
• Ability to provide capacity building to national staff – both coaching on the job and through structure training.
• Demonstrated leadership and interpersonal skills
• Demonstrated experience in staff supervision and remote management
• Readiness and ability to move around in Yemen
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English
• Native Arabic would be an asset

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment
• Excellent analytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (proactive)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Ability to deal with heavy work pressure

 

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5cd1e0c92bc32b000acf53bd/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter via email to recruitment@intersos.org, with subject line: "SR-35-1038 - MEAL Expert - Yemen". Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: MEAL Expert

Code: SR-35-1038

Duty station: Sana’a and Aden, 50-50% roving, with regular visits to other governorates: Hajja, Ibb, Taiz, Lahj, Hadramout

Starting date: 08/07/2019

Contract duration: 6 months - renewable

Reporting to: Head of Mission

Supervision of: M&E Officers, Feedback & Complaint Officers

Dependents: n/a

 

General context of the project

In Yemen, INTERSOS has been engaged since 2008, providing protection assistance to refugees and migrants (mostly but not exclusively from the Horn of Africa). Since 2015 INTERSOS scaled up its operations to ensure a robust response to the IDPs crisis and the needs of other conflict affected Yemenis, and also expanded its geographical scope (covering Aden, Taiz, Hajja, Ibb, Hadramout and Lahj). INTERSOS’ protection programming for IDPs and conflict affected Yemenis focused on provision of emergency protection services: protection monitoring, provision of legal assistance, general case management services for GBV/PwSN/CP, including provision of cash assistance, rental subsidies, material assistance, livelihoods and life skills trainings. Moreover, from 2015 onwards INTERSOS started to implement health programming (with integration of nutrition), based on a needs-analysis of the conflict- affected communities in Yemen: with the rapidly collapsing Yemeni health care system, it has been paramount to support partially and non-functional health facilities to prevent total collapse/meltdown of health care system. Such programme includes: immunization, ANC, PNC, BEmONC, IMCI, OPD screening for malnutrition, treatment of SAM cases, health education, deworming, vitamin A supplementation and referral services. Besides attention for EPHC, INTERSOS ensures also attention for Secondary Health care to ensure referral services, while supporting the WHO/MOPHP strategy to ensure the minimum service package (MSP).

Moreover INTERSOS has integrated livelihoods and WASH activities in its main programming.

 

General purpose of the position

The MEAL Expert will support in completing the setting up, implementation and supervision of the MEAL Unit in the INTERSOS Yemen Mission ensuring strong coordination with Program Unit and under the supervision of the HoM.

S/he will accomplish this through leading the development and implementation of a mission MEAL framework / strategy, focusing on mentoring and/or building capacities of relevant programme and M&E staff, as well as promoting and fostering a culture of shared learning and accountability, and promoting innovation within the programme. This includes the development and integration of accountability, learning and programme quality standards in programme assessments, design, monitoring, review and evaluation as well as consistent documentation of learning and progress in this area.

Once fully developed, the MEAL Expert will be expected to lead on MEAL system implementation including monitoring, accountability initiatives, support evaluations, compile lessons learnt, MEAL budgeting and recruitment.

 

Main responsibilities and tasks

Strategic development

• Carry out an analysis of the M&E department in INTERSOS Yemen
• Steers the development of the MEAL strategy for the mission
• Develop MEAL SoPs and tools for the mission
• Suggest efficient and effective structure for the department

Assessments

• Coordinates and validates ToR (including data collection tools, in coordination with Technical and Program Coordinators)
• Supports the development of multisectoral assessment tools
• Coordinates the implementation of assessments
• Coordinates and validates the drafting of report (second layer of validation by the HoM and Coordinators)

Monitoring of projects

• Provides the technical framework and tools of all monitoring activities
• Support HoM in enhancing the common monitoring framework for overall programme in place (Project Appraisal Tool system in particular)
• Support the implementation of a system to manage information generated by MEAL activities, such as beneficiaries’ databases
• Support and improve the current system for data collection and analysis
• Conduct data analysis and present and disseminate information to inform programme management
• Supports the management of external (donor) monitoring visits

Evaluations

• Coordinates and validates ToR (including data collection tools)
• Supports more proactively the development of multisectoral evaluations tools
• Coordinates the implementation of evaluations
• Coordinates and validates the drafting of reports. Where reports are being submitted to external stakeholders (donors or diffusion to partners) there will be a second layer of validation by the HoM

Accountability

• Supervise and improve the implementation of accountability mechanisms at field level, e.g. complaint and feedback mechanisms for beneficiaries and staff
• In coordination with other department (in particular Protection), develop accountability SOPs for the mission
• Responsible for the smooth rolling out of the INTERSOS Feedback and Complaint mechanism
• Ensure the roll out of and training on accountability SOP for each project
• Support Program Unit to ensure that the overall program is including strategies and mechanism for promoting high level of community participation.

Capitalisation and knowledge management

• Coordinates and steers the development of ToR for capitalisation activities
• Facilitates capitalisation activities
• Steers and / or develop (based on circumstances) the capitalisation reports
• Manages the knowledge cycle (i.e. how the knowledge is transformed in better quality operations)

HR Management

• Support in the recruitment and management of staff (induction, performance management and training)
• Identify learning and training opportunities for MEAL staff and work as a mentor for national staff.
• Support the design and supervision of training and awareness raising activities for operations and programme staff at field level regarding MEAL priorities and quality standards

Education

• Hold a Master degree in any relevant field

Professional Experience

• At least 3 years of direct professional experience working as humanitarian project manager, including financial management responsibilities.

• Prior work experience in INGO in project management.

• Demonstrate minimum 3 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection services and health and/or nutrition services

• Prior experience in working in complex emergency setting, involving internal displacement

• Prior experience working with DG ECHO as donor will be an added value

Professional Requirements

• Admin/finance skills;

• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.

• Experience with donor compliance and reporting

• Strong representation and negotiation skills

• Demonstrated leadership and interpersonal skills

• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).

• Demonstrated experience in staff supervision and remote management

• Strong experience with monitoring tools and systems

• Readiness and ability to move around in Yemen

• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English

• Native Arabic would be asset

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment

• Excellent analytical skills, observation and analysis capacity

• Attention to detail and structured way of approaching tasks (very organized)

• Ability to plan ahead and output oriented (proactive)

• Able to ensure quick quality delivery in stressful environment (stress-resilient)

• Ability to adhere to deadlines and respect line management

• Very strong interpersonal skills: strong communication and diplomatic skills

• Practical and problem-solver

• Ability to deal with heavy work pressure

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5ca2e31d38d3a0568e16cf9d/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and at least 2 references via email to recruitment@intersos.org, with subject line: "SR-35-994 - Project Manager Multi Sector - Yemen".

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: Project Manager ECHO – multi sector (health-nutrition-protection)

Code: SR-35-994

Duty station: Sana’a and Aden, 50-50% roving, with regular visits to the project governorates: Hajja and Aden

Starting date: 16/06/2019

Contract duration: 11 months

Reporting to: Hierarchically to Program Coordinator, functionally to Health-Nutrition Coordinators and Protection Coordinators

Supervision of: 3 protection teams: 2 roving protection teams in Hajja (1 in Qafl Shamer and 1 in Ku’aydina) linked to 3 health facilities and 1 protection team running a community center in Al-Buraiqa in Aden. 5 health and nutrition teams: 3 at 3 health facilities in Hajja (1 in Qafl Shamer and 2 in Ku’aydina) and 2 running 2 mobile clinics covering collective IDP sites in Dar Sa’ad and Al-Buraiqa (Aden). The total number of staff for all 8 teams is in total about: 129 staff, in addition to 32 volunteers The project manager is supervising 2 national project managers, 1 for Hajja and 1 for Aden.

Dependents: /

 

General context of the project

The project targets Qafl Shamer and Ku'aydinah in Hajja and Al-Buraiqa and Dar Sa'ad in Aden, providing emergency health and nutrition services, integrated with protection services for conflict and displacement affected people. For health and nutrition services, the project follows the by cluster defined MSP - by level of care (incl. mental health and GBV medical services). The services at health facilities-HFs (Hajja) or provided by mobile clinic teams-MCTs (Aden) include Reproductive Health/Maternal, Neonatal, Child Health, deliveries and antenatal and postnatal care for mothers; newborn care, immunization, deworming, vitamin.

A supplementation, screening for malnutrition, treatment for acute malnutrition cases, health education, outpatient treatment for common ailments, integrating Infant and Young Child Feeding in nutrition treatment and prevention. For protection, the project provides emergency protection services for the most vulnerable, targeting Persons with Specific Needs (incl. persons with disabilities), Child Protection cases and GBV survivors, integrating protection activities with health, providing individual case management services and collective PSS provided from a community center (CC) or a HF, while community volunteers ensure community acceptance, outreach and referral. Community awareness will be tailored per target, age and gender group. For Hajja, INTERSOS will support 3 existing HFs, by support for staff, drugs, equipment and running cost, as well as running 2 ambulances, and will have 2 protection teams covering to the catchment area of the 3 health facilities, working from a room provided in the health facility. For Aden, INTERSOS will run 2 MCTs, targeting the IDPs staying in collective shelters and other concentration areas in Dar Sa'ad and Al-Buraiqa districts. A CC will be set up in Al-Buraiqa, to address the protection needs of the IDPs and HC (while a CC was already established in Dar Sa'ad with OCHA funding).

 

General purpose of the position

The Project Manager is in charge of the implementation and the supervision of the DG ECHO funded project entitled: “Provision of emergency primary and secondary health & nutrition services, with integration of protection services, for conflict and displacement affected people, in Aden and Hajjah governorates”.

 

Main responsibilities and tasks

Main responsibilities:

• Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.

• Guarantee an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations.

• Team management (staff and volunteers)

• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.

More specifically:

Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:

• Team recruitment, liaise with admin-fin department to secure up to date HR files

• Prepare and organize training for volunteers and staff

• Project kick-off and presentation/sharing of project with teams

• Review and prepare a detailed activity plan with team

• Agree and establish clear reporting and communication lines

• Verification on the targeting of beneficiaries

• Ensure sector SOPs and guidelines are properly applied and adhered to

• Permanent on-job coaching of teams to work on quality in delivery

• Ensure security assessment for teams’ daily movement and report incidents/concerns in a proactive manner to the Head of Mission and Security Focal point

• Secure drug store management

Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan

• Prepare weekly liquidity plan

• Approval of all purchases/contracting and budget line allocations

• Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period

• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department

• Verify the list of expenditures prior to finalizing the interim and final financial reports

• Holds final responsibility for verification of all support documents’ completeness and correctness

Manage team and to provide relevant capacity building and on-job coaching to the project team:

• Manages and evaluates the performance of the project staff

• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

• Ensure use of correct/relevant forms for assessments and reporting by the team

• Ensure fluent chain of information/data transfer from field to supervisors

• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data

• Continuous/fast verification of data quality collected and received from field staff

• Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.

• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

• Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.

• Oversee team attendances and authorize holidays, liaise with admin-fin department to secure up to date HR files

• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries.

• Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.

Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

• Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS PAT reporting tool

• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated per OCHA gender and age marker guidelines.

• Holds final responsibility for all support documents (means of verification) and general project documents

• Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

• Attend the health cluster meetings and ensure timely reporting of highlights to HNC, program coordinator and HoM.

• Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for).

• Coordinate with MoPHP, Executive Unit for IDPs and MOPIC to assure the timely signature of sub-agreement.

• Support INTERSOS with the outlining of its Yemen Country strategy, in particular for the development of an integrated strategy towards end of 2019.

• Contribute to the coordination between the different project-teams for the projects in Yemen. Proactively participate in health cluster meetings and other relevant working groups for Yemen, also relevant inter-sectoral coordination meetings at national level.

• Ensure systematic information and update sharing with the HOM and other programme staff.

• Coordinate with other INTERSOS projects/sectors for effective and efficient referral of cases between INTERSOS projects/sectors

Other:

• Perform any other related duties as requested

Education

• Hold a Master degree in social science or any related field (unless compensated with minimum 5 year of relevant work experience)

Professional Experience

• At least 3 years of direct professional experience working as a technical expert in Monitoring and Evaluation in emergency contexts.

• Solid knowledge of different donors’ guidelines regarding monitoring and evaluation

• Prior experience in working in complex emergency setting, involving displacement.

Professional Requirements

• Experience in data collection and analysis (creation and management of database at mission level and at project level, data analysis and management, drafting of reports combining quantitative and qualitative information).

• Demonstrated ability to carry out assessments and evaluations, to produce reports and present findings to donors’, Clusters, and other relevant stakeholders.

• Experience in working through systems of community participation and accountability

• Demonstrated experience in establishing and maintaining collaborative relationships with different stakeholders

• Excellent computer skills (proven computer literacy, in particular excellent Excel knowledge is a must) and high-level expertise in working with smart tools (ODK and KOBO)

• Ability to provide capacity building to national staff – both coaching on the job and through structure training.

• Demonstrated leadership and interpersonal skills

• Demonstrated experience in staff supervision and remote management

• Readiness and ability to move around in Yemen

• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English

• Native Arabic would be asset

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment

• Excellent analytical skills, observation and analysis capacity

• Attention to detail and structured way of approaching tasks (very organized)

• Ability to plan ahead and output oriented (proactive)

• Able to ensure quick quality delivery in stressful environment (stress-resilient)

• Ability to adhere to deadlines and respect line management

• Very strong interpersonal skills: strong communication and diplomatic skills

• Practical and problem-solver

• Ability to deal with heavy work pressure

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5cd1e0c92bc32b000acf53bd/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and at least 2 references via email to recruitment@intersos.org, with subject line: "SR-35-1038 - MEAL Expert - Yemen".

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: MEAL Expert

Code: SR-35-1038

Duty station: Sana’a and Aden, 50-50% roving, with regular visits to other governorates: Hajja, Ibb, Taiz, Lahj, Hadramout

Starting date: 01/07/2019

Contract duration: 6 months - renewable

Reporting to: Head of Mission

Supervision of: M&E Officers, Feedback & Complaint Officers

Dependents: n/a

 

General context of the project

In Yemen, INTERSOS has been engaged since 2008, providing protection assistance to refugees and migrants (mostly but not exclusively from the Horn of Africa). Since 2015 INTERSOS scaled up its operations to ensure a robust response to the IDPs crisis and the needs of other conflict affected Yemenis, and also expanded its geographical scope (covering Aden, Taiz, Hajja, Ibb, Hadramout and Lahj). INTERSOS’ protection programming for IDPs and conflict affected Yemenis focused on provision of emergency protection services: protection monitoring, provision of legal assistance, general case management services for GBV/PwSN/CP, including provision of cash assistance, rental subsidies, material assistance, livelihoods and life skills trainings. Moreover, from 2015 onwards INTERSOS started to implement health programming (with integration of nutrition), based on a needs-analysis of the conflict- affected communities in Yemen: with the rapidly collapsing Yemeni health care system, it has been paramount to support partially and non-functional health facilities to prevent total collapse/meltdown of health care system. Such programme includes: immunization, ANC, PNC, BEmONC, IMCI, OPD screening for malnutrition, treatment of SAM cases, health education, deworming, vitamin A supplementation and referral services. Besides attention for EPHC, INTERSOS ensures also attention for Secondary Health care to ensure referral services, while supporting the WHO/MOPHP strategy to ensure the minimum service package (MSP).
Moreover INTERSOS has integrated livelihoods and WASH activities in its main programming.

 

General purpose of the position

The MEAL Expert will support in completing the setting up, implementation and supervision of the MEAL Unit in the INTERSOS Yemen Mission ensuring strong coordination with Program Unit and under the supervision of the HoM.
S/he will accomplish this through leading the development and implementation of a mission MEAL framework / strategy, focusing on mentoring and/or building capacities of relevant programme and M&E staff, as well as promoting and fostering a culture of shared learning and accountability, and promoting innovation within the programme. This includes the development and integration of accountability, learning and programme quality standards in programme assessments, design, monitoring, review and evaluation as well as consistent documentation of learning and progress in this area.
Once fully developed, the MEAL Expert will be expected to lead on MEAL system implementation including monitoring, accountability initiatives, support evaluations, compile lessons learnt, MEAL budgeting and recruitment.

 

Main responsibilities and tasks

Strategic development

• Carry out an analysis of the M&E department in INTERSOS Yemen

• Steers the development of the MEAL strategy for the mission

• Develop MEAL SoPs and tools for the mission

• Suggest efficient and effective structure for the department

Assessments

• Coordinates and validates ToR (including data collection tools, in coordination with Technical and Program Coordinators)

• Supports the development of multisectoral assessment tools

• Coordinates the implementation of assessments

• Coordinates and validates the drafting of report (second layer of validation by the HoM and Coordinators)

Monitoring of projects

• Provides the technical framework and tools of all monitoring activities

• Support HoM in enhancing the common monitoring framework for overall programme in place (Project Appraisal Tool system in particular)

• Support the implementation of a system to manage information generated by MEAL activities, such as beneficiaries’ databases

• Support and improve the current system for data collection and analysis

• Conduct data analysis and present and disseminate information to inform programme management

• Supports the management of external (donor) monitoring visits

Evaluations

• Coordinates and validates ToR (including data collection tools)

• Supports more proactively the development of multisectoral evaluations tools

• Coordinates the implementation of evaluations

• Coordinates and validates the drafting of reports. Where reports are being submitted to external stakeholders (donors or diffusion to partners) there will be a second layer of validation by the HoM

Accountability

• Supervise and improve the implementation of accountability mechanisms at field level, e.g. complaint and feedback mechanisms for beneficiaries and staff

• In coordination with other department (in particular Protection), develop accountability SOPs for the mission

• Responsible for the smooth rolling out of the INTERSOS Feedback and Complaint mechanism

• Ensure the roll out of and training on accountability SOP for each project

• Support Program Unit to ensure that the overall program is including strategies and mechanism for promoting high level of community participation.

Capitalisation and knowledge management

• Coordinates and steers the development of ToR for capitalisation activities

• Facilitates capitalisation activities

• Steers and / or develop (based on circumstances) the capitalisation reports

• Manages the knowledge cycle (i.e. how the knowledge is transformed in better quality operations)

HR Management

• Support in the recruitment and management of staff (induction, performance management and training)

• Identify learning and training opportunities for MEAL staff and work as a mentor for national staff.

• Support the design and supervision of training and awareness raising activities for operations and programme staff at field level regarding MEAL priorities and quality standards

Education

• Hold a Master degree in any relevant field

Professional Experience

• At least 3 years of direct professional experience working as humanitarian project manager, including financial management responsibilities.

• Prior work experience in INGO in project management.

• Demonstrate minimum 3 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection services and health and/or nutrition services

• Prior experience in working in complex emergency setting, involving internal displacement

• Prior experience working with DG ECHO as donor will be an added value

Professional Requirements

• Admin/finance skills;

• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.

• Experience with donor compliance and reporting

• Strong representation and negotiation skills

• Demonstrated leadership and interpersonal skills

• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).

• Demonstrated experience in staff supervision and remote management

• Strong experience with monitoring tools and systems

• Readiness and ability to move around in Yemen

• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English

• Native Arabic would be asset

Personal Requirements

• Strong team spirit, comfortable in a multi-cultural environment

• Excellent analytical skills, observation and analysis capacity

• Attention to detail and structured way of approaching tasks (very organized)

• Ability to plan ahead and output oriented (pro-active)

• Able to ensure quick quality delivery in stressful environment (stress-resilient)

• Ability to adhere to deadlines and respect line management

• Very strong interpersonal skills: strong communication and diplomatic skills

• Practical and problem-solver

• Ability to deal with heavy work pressure

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5ca2e31d38d3a0568e16cf9d/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "SR-35-994 - Project Manager Multi Sector - Yemen".

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: Project Manager – multi sector (health-nutrition-protection)

Code: SR-35-994

Duty station: Sana’a and Aden, 50-50% roving, with regular visits to the project governorates: Hajja and Aden

Starting date: 01/05/2019

Contract duration: 11 months

Reporting to: Hierarchically to Program Coordinator, functionally to Health-Nutrition Coordinators and Protection Coordinators

Supervision of: 3 protection teams: 2 roving protection teams in Hajja (1 in Qafl Shamer and 1 in Ku’aydina) linked to 3 health facilities and 1 protection team running a community center in Al-Buraiqa in Aden. 5 health and nutrition teams: 3 at 3 health facilities in Hajja (1 in Qafl Shamer and 2 in Ku’aydina) and 2 running 2 mobile clinics covering collective IDP sites in Dar Sa’ad and Al-Buraiqa (Aden). The total number of staff for all 8 teams is in total about: 129 staff, in addition to 32 volunteers The project manager is supervising 2 national project managers, 1 for Hajja and 1 for Aden.

Dependents: /

General context of the project

The project targets Qafl Shamer and Ku'aydinah in Hajja and Al-Buraiqa and Dar Sa'ad in Aden, providing emergency health and nutrition services, integrated with protection services for conflict and displacement affected people. For health and nutrition services, the project follows the by cluster defined MSP - by level of care (incl. mental health and GBV medical services). The services at health facilities-HFs (Hajja) or provided by mobile clinic teams-MCTs (Aden) include Reproductive Health/Maternal, Neonatal, Child Health, deliveries and antenatal and postnatal care for mothers; newborn care, immunization, deworming, vitamin.

A supplementation, screening for malnutrition, treatment for acute malnutrition cases, health education, outpatient treatment for common ailments, integrating Infant and Young Child Feeding in nutrition treatment and prevention. For protection, the project provides emergency protection services for the most vulnerable, targeting Persons with Specific Needs (incl. persons with disabilities), Child Protection cases and GBV survivors, integrating protection activities with health, providing individual case management services and collective PSS provided from a community center (CC) or a HF, while community volunteers ensure community acceptance, outreach and referral. Community awareness will be tailored per target, age and gender group. For Hajja, INTERSOS will support 3 existing HFs, by support for staff, drugs, equipment and running cost, as well as running 2 ambulances, and will have 2 protection teams covering to the catchment area of the 3 health facilities, working from a room provided in the health facility. For Aden, INTERSOS will run 2 MCTs, targeting the IDPs staying in collective shelters and other concentration areas in Dar Sa'ad and Al-Buraiqa districts. A CC will be set up in Al-Buraiqa, to address the protection needs of the IDPs and HC (while a CC was already established in Dar Sa'ad with OCHA funding).

 

General purpose of the position

The Project Manager is in charge of the implementation and the supervision of the DG ECHO funded project entitled: “Provision of emergency primary and secondary health & nutrition services, with integration of protection services, for conflict and displacement affected people, in Aden and Hajjah governorates”.

 

Main responsibilities and tasks

Main responsibilities:

• Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.

• Guarantee an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations.

• Team management (staff and volunteers)

• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.

More specifically:

Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:

• Team recruitment, liaise with admin-fin department to secure up to date HR files

• Prepare and organize training for volunteers and staff

• Project kick-off and presentation/sharing of project with teams

• Review and prepare a detailed activity plan with team

• Agree and establish clear reporting and communication lines

• Verification on the targeting of beneficiaries

• Ensure sector SOPs and guidelines are properly applied and adhered to

• Permanent on-job coaching of teams to work on quality in delivery

• Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal point

• Secure drug store management

Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan

• Prepare weekly liquidity plan

• Approval of all purchases/contracting and budget line allocations

• Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period

• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department

• Verify the list of expenditures prior to finalizing the interim and final financial reports

• Holds final responsibility for verification of all support documents’ completeness and correctness

Manage team and to provide relevant capacity building and on-job coaching to the project team:

• Manages and evaluates the performance of the project staff

• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

• Ensure use of correct/relevant forms for assessments and reporting by the team

• Ensure fluent chain of information/data transfer from field to supervisors

• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data

• Continuous/fast verification of data quality collected and received from field staff

• Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.

• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

• Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.

• Oversee team attendances and authorize holidays, liaise with admin-fin department to secure up to date HR files

• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries.

• Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.

Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

• Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS PAT reporting tool

• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated per OCHA gender and age marker guidelines.

• Holds final responsibility for all support documents (means of verification) and general project documents

• Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

• Attend the health cluster meetings and ensure timely reporting of highlights to HNC, program coordinator and HoM.

• Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for).

• Coordinate with MoPHP, Executive Unit for IDPs and MOPIC to assure the timely signature of sub-agreement.

• Support INTERSOS with the outlining of its Yemen Country strategy, in particular for the development of an integrated strategy towards end of 2019.

• Contribute to the coordination between the different project-teams for the projects in Yemen. Proactively participate in health cluster meetings and other relevant working groups for Yemen, also relevant inter-sectorial coordination meetings at national level.

• Ensure systematic information and update sharing with the HOM and other programme staff.

• Coordinate with other INTERSOS projects/sectors for effective and efficient referral of cases between INTERSOS projects/sectors

Other:

• Perform any other related duties as required.