Belgium

Skills

Essential

• Demonstrable commitment to the values, vision and mission of Friends of the Earth
• At least 1 year relevant communications experience in a busy network-based organisation working on multiple topics
• The ability to write easy-to-understand, engaging copy
• Native speaker standard of English
• Excellent attention to detail
• Diplomacy and negotiation skills
• Strong organisation and time-management skills
• High levels of motivation, strong team member, creativity, flexibility, sense of humour, easy-going, political awareness

Desirable

• Knowledge of EU institutions and media
• Knowledge of and experience with working with values and frames and storytelling in communications
• Experience of website CMS (especially Drupal)
• Experience of using social media channels for campaigning
• Knowledge of other European languages (especially French)
• Experience of design software like Adobe Photoshop
• Experience of video-editing software

The position requires occasional evening and weekend work as well as occasional international travel.

Salary between €2260-€2697 gross depending on experience, plus benefits (13th month, lunch vouchers, pension scheme and hospitalisation insurance). Conditions are according to Belgian legislation including the legal ability to live and work in Belgium.

If you feel you meet our criteria, and feel inspired by the objectives and challenges of the position, please send a letter of motivation and a CV to communications.officer@foeeurope.org.

The application deadline is 17.00 on Tuesday 9th June 2015. Interviews are planned for the week of 15th June 2015.

Friends of the Earth Europe is looking for an experienced Communications Officer

Position to start ideally 3rd August 2015.

Based in Brussels, full time.

This is a great opportunity to join the communications team in the European office of the world's largest grassroots environmental network and support campaigns on issues including climate and energy, corporate power, trade, food, biodiversity and resource use.

The job

It is a wide-ranging role profile with significant amounts of responsibility. The position consists of:

External communications strategy, planning and delivery

• Lead on the development of communications strategies, narratives and activity plans in close collaboration with campaigners and colleagues in Brussels and in Friends of the Earth groups around the globe
• Understand and advise campaigners on their communications needs and requirements
• Coordinate communications plans between campaigns/teams
• Project manage the production of communications tools and materials – including but not limited to reports and briefings, videos, graphics, cyberactions, adverts, event and action materials – in coordination with member groups and partners
• Draft, edit and proofread materials including reports, briefings, opinion articles, and letters
• Contribute to creative brainstorming for campaign activities
• Commission and liaise with designers, photographers, printers, and other suppliers
• Undertake basic design work for use in publications and on the website
• Maintain and develop FoEE's image library and support colleagues and member groups to access it
• Ensure the adherence of communications materials with Friends of the Earth Europe's identity guidelines and agreed messaging, protocols and ways of working
• Regularly evaluate communications activities and make recommendations for continuous improvement
• Contribute to the development and delivery of Friends of the Earth Europe's long-term communications strategy

Media relations

• Build relationships with Brussels-based journalists to be able to understand their needs and interests advise colleagues on who to contact
• Write press releases, statements, briefings, and other media materials, and ensure their targeted distribution
• Coordinate proactive media work with communicators in member groups to maximise national and international coverage
• Help organise press conferences, briefings, photo opportunities, street actions, etc.
• Make follow-up calls to journalists to sell-in events or stories
• Draft and place opinion articles
• Keep the media database up-to-date
• Manage reactive media work by dealing with incoming media enquiries, alerting colleagues and coordinating responses
• Monitor Friends of the Earth Europe's presence in the media, archive coverage and make recommendations for improvement
• Be available occasionally out of hours for urgent media requirements

Website & social media

• Help keep the Friends of the Earth Europe website up-to-date and populated with relevant resources and materials
• Help maintain and develop Friends of the Earth Europe's social media and web presence, especially Facebook and Twitter
• Contribute to the long-term development of Friends of the Earth Europe's website and the social media
• Help monitor and analyse web and social media statistics and make recommendations for improvements
• Internal communications and network support
• Contribute to the production and distribution and monitoring of Friends of the Earth Europe's newsletter and other internal communications
• Contribute to the maintenance of an active network of communicators from member organisations
• Work with the FoE International communications team and be part of FoE International communications processes
• Contribute to capacity building for colleagues and member organisations, e.g. media interview skills, communications strategy and narrative, values and frames in communications, storytelling
• Contribute to the planning and delivery of network events, e.g. the AGM, communicators meetings, etc.
• Contribute to the writing, editing and proofreading of funding applications and reporting to funder

Other tasks

• Actively participate in team meetings and processes such as planning and budgeting
• Support other team members and be able to stand in for them when necessary
• Give constructive feedback to, and receive from, colleagues

 

• Formation universitaire ou d’enseignement supérieur (avec un diplôme de bachelor minimum)
• Intérêt marqué pour la coopération internationale (développement, humanitaire, droits de l’homme, droits de l’enfant) se traduisant par une orientation dans ce sens dans la formation et/ou une expérience dans le secteur
• Engagement marqué et forte motivation pour la mission de l’UNICEF dans le monde
• Facilité de rédaction de texte et d’autre matériel de communication
• Utilisation aisée des programmes d’Office
• Langues : excellente connaissance du français et du néerlandais, bonne connaissance de l’anglais
• Résident(e) en Belgique
• Capacité de travailler de manière autonome

UNICEF Belgique vous offre la chance de découvrir de l’intérieur une organisation humanitaire internationale réputée et orientée vers les résultats au sein d’une équipe dynamique et motivée. Êtes-vous intéressé par ce domaine et êtes-vous motivé et impliqué par la mission de l'UNICEF, les droits de l'enfant et par l’aide au développement? Envoyez le plus vite possible et de préférence avant le 27 mai 2015 votre candidature (CV et lettre de motivation) à hr@unicef.be. Nos bureaux sont situés au cœur de Bruxelles, à proximité de la Gare Centrale, accessibles facilement en transports en commun

UNICEF Belgique cherche un(e) stagiaire non-rémunéré(e)/volontaire bilingue FR/NL pour collaborer au travail du service des Programmes Internationaux pendant une période de 4 mois à 1 an, à raison de 3-4 jours par semaine.
Fonction:
Soutien au travail de l’International Programme Officer d’UNICEF Belgique, principalement pour les aspects suivants :
- L’exploitation des rapports de terrain (sur les activités d’urgence et de développement) à des fins de communication vers les différents publics de l’organisation (donateurs, website média, etc…)
- La rédaction de propositions et de rapports sur les programmes à soutenir/soutenus pour des donateurs privés ou publiques, y compris les aspects financiers

 

Profil

* Vous avez d'excellentes compétences en informatique et des connaissances approfondies de : suite Office, CRM Drupal (site), Adobe Premiere-Photoshop-Indesign, Illustrator...

* Les réseaux sociaux n'ont pas de secret pour vous

* Vous avez des compétences en SEA, SEO et optimisation des conversions

* Une expérience en gestion de sites et en mise en page graphique est un plus

* Vous faites preuve de capacité d'organisation et de résistance au stress

* Vous êtes proactif(ve) et créatif(ve) et travaillez de manière indépendante

* Vous êtes entreprenant(e) et persévérant(e)

* Vous avez une connaissance parfaite du néerlandais

* Vous avez au moins 3 ans d'expérience pertinente

* Vous disposez au moins du titre de bachelier 

Description de la fonction

* Vous assurez et coordonnez la communication online d'Action Damien

* Vous gérez la photothèque

* Vous vous chargez de la mise en forme graphique des documents en rapport avec la   communication interne

* Gestion du site internet francophone et néerlandophone (mise à jour des infos, campagnes online, dons online, webshop, évaluation et analyses du site)

* Gestion des réseaux sociaux francophones et néerlandophones (Facebook, Twitter, Instagram, Linkedln...)

* Rédaction, création et envoi de l'e-communication francophone et néerlandophone (newsletters, newsflashes, mailings...)

* Gestion de la photothèque

* Responsabilité de l'implémentation du style de l'association (templates, logo, signatures)

* Mise en page graphique de documents francophones et néerlandophones à usage interne et pour les bénévoles (lettres, rapports d'activités, invitations, présentations power point....) 

We are looking for someone who is organised, open, efficient, flexible, personable, and can work effectively in a small team. The successful candidate would have to be a good team worker, be able to take initiative, be a good planner, pay attention to detail, and be equally supportive and assertive.

Essential:

• At least three years’ experience of relevant financial and administrative management 

• Understanding of accounting software and double entry book-keeping

• Ability to communicate well in French and English 

• Excellent computer skills (Word, Excel, Internet)

• Ability to handle multiple tasks and competing demands

• Support minded

• An interest in environmental and social issues.

 

Desirable:

• Experience of working for an NGO

• Able to communicate in Dutch.

Fern is a non-governmental organisation (NGO) created in 1995. Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples’ rights in the policies and practices of the European Union. We do this by co-ordinating NGO networks and by working co-operatively with partners to achieve change.

We believe that to be effective it is essential to understand and address the social dimension of environmental conflicts; that strong coalitions are more likely to achieve lasting change; and that presenting ways forward is often more effective than highlighting problems.

 We have no director, and strive to make decisions by consensus.

 

Details of our current campaign areas can be found at www.fern.org/campaignareas.html

We currently have 14 staff working from two offices, in Brussels (Belgium) and Moreton in Marsh (UK).

We are looking for a new Finance Officer to provide strong and professional support to the organisation. The post will be 4 days per week, but there is flexibility about how these 4 days are worked. The post will be based in Brussels.

Key areas of responsibility and associated tasks

 As a member of Fern’s Finance & Administration team, the Fern Finance Officer (FFO) works with colleagues to ensure that Fern’s campaigns are properly supported to achieve their aims, by providing sound financial and administrative systems, procedures and structures for the organisation.

 The FFO is responsible for the key day-to-day accounting functions of Fern. Keeping accounts for both countries (according to Belgian standards), the FFO ensures that all expenses are processed according to Fern’s policies, paid and booked on time. The FFO follows all payments and receipts, ensuring they are properly documented, and that Fern has up to date financial information available at all times.

 The FFO takes a lead on Belgian administrative issues of the Brussels office including working with the landlord and dealing with health & safety, insurance and Human Resources.

 Specific tasks include:

 Purchase invoices, expenses & payments

·         Ensuring all payments are properly authorised, coded and documented, and making payment
·         Booking payments into Venice & filing paper documents
·         Liaising with suppliers, staff and others to resolve queries
 General accounting & cash/bank management

·         Obtaining bank statements / petty cash accounts, booking onto Venice & filing
·         Reconciling control & suspense accounts and taking corrective action where needed
·         Including suppliers, salary, tax, social security, pensions, lunch voucher accounts
·         Processing partners’ reports and booking into the accounting software
·         Preparing reports & downloading data from the accounting software; supporting colleagues to understand and interpret the information and responding to their queries
·         Monitoring the short-term cash situation and ensuring money is in the correct bank account when needed
·         Applying the correct exchange rates to accounting entries
·         Managing the relationship with Fern’s banks

Salaries & Belgian HR

·         Administering HR information, including collecting and submitting it to Fern’s social partner, (currently Securex), overseeing salaries and managing the relationship with the social partner
·         Acting as focal point for staff queries re human resources and researching answers where necessary
·         Collating, distributing & filing salary & other human resource documentation, contracts, lunch vouchers and similar
·         Posting adverts, sifting applications, coordinating staff input & following up on recruitment processes
·         Dealing with new staff and leaving staff  with regards to contracts, dismissals & resignations
·         Booking UK & Belgium  payroll data into Fern’s software, including payslips, net pay, pensions, tax (UK & Belgium)
·         Supporting staff to prepare timesheets, allocating salary costs per timesheet, and booking salary cost allocations into the accounting software 

Belgian Office Management

·         Establishing & updating Belgium insurance requirements, approving invoices, coordinating claims, managing contracts and filing documentation
·         Ensuring a safe & healthy working environment in Brussels, including management of the landlord relationship and attending Office Management meetings
·         Maintenance of Fern’s legal registration, including publishing information in the Belgian Gazette, filing accounts & tax returns
Finance & Administration Team (FAT) management:

(Jointly with finance & administration team colleagues)

·         Participating in quarterly FAT meetings
·         Establishing FAT objectives and drafting quarterly FAT work plans
·         Regularly reviewing and updating Fern’s House Rules and Procedures
·         Developing FAT job descriptions and participating in recruitment of colleagues into the FAT.

Other requirements

 ·         Travel. As is an international organisation with offices in UK and Belgium, some travel will be required between the offices and possibly further afield
·         Management of the organisation. The finance officer shares responsibility with all colleagues for contributing to the managing of the organisation by attending and inputting to the monthly CCS meetings, held in each office.
 Participate with all staff in the annual strategy meeting and annual board meeting.
 ·         Flexibility. FERN is a small campaigning organisation, and some flexibility will be required with regards to working hours, for example in the case of preparing urgent funding proposals, budgets etc.

• Indicative salary & working conditions

 From €2,417 to €3,467 gross monthly salary Full Time Equivalent (Pro-rata for time worked).  Lunch vouchers, contribution to travel costs from home to office, and legal holidays money (double-pécule de vacances) equivalent to, approximately one month net salary are also included.

How to apply

Applications should be submitted in English and comprise a short covering letter and a CV detailing all relevant work experience. The covering letter should explain why you are interested in this job; what attracts you to Fern; and what you could bring to Fern. Applications without a properly prepared cover letter will not be considered.

Only selected candidates will be contacted.

Deadline for applications: 9am Brussels time, 1st June 2015

Interviews :                        1st interviews will be in Brussels on Wednesday 10th June

                                                2nd interviews will be in Moreton-in-Marsh, UK on Wednesday 17th June

                               

 Send applications to: julie@fern.org