Détails de l'annonce
Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://msf-azg.be/en/job/hospital-management-unit-coordinator
Adresse email : Recruit-HQ-Operations@brussels.msf.org
Lieu de l'emploi : Brussels /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Gestion de projet
Date de publication : 19/10/2017
Date limite : 14/11/2017
Profil
Candidate profile
- Minimum 5 years in management position, preferably in management of complex medical setups
- MSF experience is an asset
- Diploma in management or business administration – Hospital Management is an asset
- Ability to develop a strategic vision and a network, to manage a long term project with a wide variety of participants and disciplines and to share information among all stakeholders.
- Strong leadership capacities and team management skills /Able to make choices and assume decisions
- Strong Management skills : Analyzing, planning, organization and communication skills
- Good writing and reporting skills
- Behavioral flexibility: ability to work in team, high level of maturity in interpersonal relationships, flexibility.
- Networking and Building Relationships
- Good oral and written communication in English and French
- An interest in international and humanitarian issues
- Adhere to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, Empowerment
- Based in HQ (Brussels) with field visits (minimum twice a year)
Conditions
- Open-ended contract, full-time, based in Brussels with travels to the field and in Europe
- Hospitalization insurance (DKV) – Pension Plan – Canteen – 100% Reimbursement of public transport costs
- Available to start by Mid December 2017
Deadline for applications before the 15th of November 2017
Interested candidates should send a letter of motivation and curriculum vitae by e-mail to Delphine Evrard, Recruit-HQ-Operations@brussels.msf.org, with the following reference: “Hospital Management Coordo”
Description
Context
The Hospital Management Unit (HMU) is a multidisciplinary, interdepartmental team, set up within the Operational Department. In order to manage hospitals in their proper context and in coherence with OCB strategic objectives, the HMU has a horizontal role with respect to the different Cells making up the Operational Department, and therefore depends on each of them for guidance on strategy and context.
The HMU develops expertise in hospital management and, in close collaboration with supporting departments, provides operational support for the team managing the hospitals in its portfolio.
A Steering Committee, consisting of representatives of the Operational, Medical, HR and Logistic Departments, sets out the strategic and operational axes for the Unit's intervention (including hospitals for which it is responsible) and evaluates its operation.
The Hospital Unit Coordinator (HUC) is responsible within the Unit for coordinating both development of hospital management expertise in OCB and support for the management of the hospitals in its portfolio, so as to organise hospital departments efficiently and increase the quality of care provided.
Job Profile
1. The HUC ensures the development of hospital management expertise in OCB, in close collaboration with members of the Unit and the various supporting departments at HQ:
- Development of a horizontal hospital management policy: set up, organisation methods, evaluation mechanisms,...
- Development, both at HQ and in the field, of HR with expertise in hospital management, particularly by establishing training programmes, coaching and outside collaboration.
- Development and coordination of management and support tools (protocols, guidelines, specialised software, data management, etc …) for management in hospitals.
2. The HUC coordinates the Unit's operational missions vis-à-vis hospitals:
- The HUC is responsible for the Unit's operational response to questions and difficulties faced by the management teams of hospitals in its portfolio, particularly :
- Management and organisational problems
- Technical problems having a potential impact on the good organisation of hospital services.
- The HUC provides guidance for Hospital Directors in fulfilling their responsibilities and managing their hospitals.
- The HUC is responsible for :
- Monitoring the budget trajectory of each hospital in the portfolio.
- Correct implementation of control and analysis of the hospital's internal procedures.
- Coordination of master plans, in collaboration with relevant people in hospitals and other HQ departments.
- The HUC may, as the Steering Committee chooses, participate in establishing new projects, more specifically :
- (Pre)feasibility study, in collaboration with the Mission and the Cell.
- Support for the team implementing the new project.
3. The HUC sets up and develops a Pool of career profiles capable of having a specific responsibility in Hospital Team Management, in collaboration with Pool and Career Managers. Moreover, the HUC participates in the recruitment and evaluation of members of the Hospital Management Team.
4. The HUC is responsible for the development of external partnership arrangements, in collaboration with the various supporting departments, so as to reinforce OCB's hospital management expertise.
5. The HUC is responsible for information and data management at Unit level:
- The HUC ensures that information and reports on hospitals are compiled and distributed to the relevant bodies.
- The HUC ensures that such information is analysed and that any measures and actions to be adopted are followed up.
6. The HUC coordinates evaluation and control, in close collaboration with HQ supporting departments:
- Development of methodology, evaluation tools, and qualitative and quantitative indicators for hospital management.
- Organisation of visits to evaluate procedures and organisation at OCB hospitals.
7. The HUC coordinates and participates in the work of the various Hospital Boards
In close collaboration with Hospital Directors and Medical Directors, the HUC oversees the efficient organisation of the various Hospital Boards, particularly their scheduling and meeting agendas.
8. The HUC represents the Unit at OCB and therefore has particular responsibility for:
- Providing answers on the Unit's activities and functioning to the Steering Committee.
- Participation in OCB management bodies when the Unit is so requested.
- Ensuring the circulation within OCB of information on the Unit's activities and those of the hospitals in its portfolio.
9. The HUC develop relationships with the other partner sections to associate them closely to the development of the expertise in hospital management.
The HUC may also represent OCB on international platforms and networks on topics relating to hospital management.
10. The HUC is responsible for team coordination and dynamics in the Unit. The HUC therefore :
- Participates in the recruitment of members of the Unit
- Organises to ensure the relevance and coherence of Unit members' work
- Ensures good internal communication in the Unit
- Evaluates members of the Unit.
