Sudan

Education

An advanced University Degree in Political Sciences, International Law, Social Sciences, Education, Psychology or significant professional experience in a relevant sector in lieu of formal credentials

Professional Experience

• At least three years of relevant professional work experience in the humanitarian field as Project Manager and in at least one of the relevant technical disciplines (Protection, EiE, WASH, S/NFIs or preferablymore than one of them).

• Demonstrated experience in working in humanitarian emergency contexts.

• Demonstrated project management skills (financial management, human resources management, monitoring and evaluation techniques

Professional Requirements

• Interpersonal skills, strong communication and diplomatic skills

• Problem-solving

Languages

Fluency in written and spoken English, good reporting and communication skills are required.

Personal Requirements

• Strong team spirit, comfortable in a multicultural environment

• Ability to deal with heavy work pressure

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5cab2826e38bca2fd412e28d/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "SR-41-1003 - Program Manager- South Sudan".

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: Program Manager

Code: SR-41-1003

Duty station: Malakal and Bentiu with frequent mission in all the projects area

Starting date: 01/07/2019

Contract duration: 6 months

Reporting to: Area Coordinator

Supervision of: National Field Staff

Dependents: /

General context of the project

INTERSOS is present in South Sudan since 2006, starting its operations in the country from Bor, Jonglei State. INTERSOS central office for South Sudan is based in Juba and had several field bases in Jonglei State (Bor, Ayod, Nyirol, Uror, Akobo and Pibor), 1 in Western Equatoria (Yambio), 1 in Upper Nile State (Malakal), 1 in Unity State (Bentiu). After 2013 conflict, as field bases, INTERSOS started to operate within UNMISS PoCs in Juba, Bor, Bentiu and Malakal. In September 2014, however, INTERSOS has moved out from UNMISS base in Bor and has its own compound in town shared with other two INGOs.

The main areas of intervention are:

• Protection: in particular prevention and response to GBV and Child Protection in Jonglei State and Upper Nile State. These activities are addressed to children, women, youth and men and involve case management, including psychosocial support, for Child Protection and GBV; referral and family tracking for unaccompanied minors. INTERSOS is also the Jonglei GBV sub-cluster Focal Point and since 2012 is leading the GBV response in the State and is active member of the Psycho Social Support Task Force;

• Education: INTERSOS is one of the main partners of UNICEF within the country in promoting education as a part of emergency response. Since 2010 INTERSOS is leading the EiE Cluster in Jonglei, Unity and Upper Nile States and is the focal point agency in Jonglei for Education in Emergency interventions. The program covers the main areas affected by the conflict: Central Equatoria, Jonglei, Unity, Upper Nile and Western Equatoria States. The program includes both structural and non-structural interventions: construction/rehabilitation of learning spaces, kit distribution, training of teachers and PTA on children rights, psychological support and risk mitigation;

• Shelter/NFIs: these activities involve assessment and identification of new IDPs, mainly in the most hard-to-reach areas within Jonglei, Unity and Upper Nile States, emergency kit distribution and kit use monitoring, and construction/rehabilitation of emergency shelter. Moreover since 2012 INTERSOS is the Jonglei State NFIs & ES Cluster Focal Point;

• WASH: construction/rehabilitation of water facilities (wells, pipe schemes), rehabilitation of latrines, sanitation and hygiene promotion in Western Equatoria and Eastern Equatoria State.

• Nutrition: Intersos is going to extend its humanitarian response in South Sudan to the Nutrition sector, as a direct consequence of the last famine crisis, which caused malnutrition among vulnerable population also in Equatoria where historically food procurement has never been an issue.

 

General purpose of the position

This position is aimed at ensuring the prompt and effective delivery of the the assigned Projects in Jonglei State (Upper Nile and Unity State) and other additional areas of expansion in case it is required. By the end of the assignment, the post holder is expected to have:

• Contributed to ensuring beneficiaries targeted by projects are accessing all the foreseen services;

• Ensured the technical quality of projects by paying particular attention to technical aspects of CP and Protection sector required;

• Managed all project logistics to ensure the achievement of projects’ activities;

• Managed all financial resources available to projects – ensuring sound documentation is in place for all procurements and internal and donor procedures are applied as applicable;

• Ensured data is collected to respond to all projects’ indicators in a timely fashion for interim and final reporting;·

• Ensured timely submission of all reports due at State level and contributed to country-level reporting (5Ws, interim and final reports);

• Support the national team in conducting needs assessment when required;· Support the national team in development of their skills, knowledge and capacities through training opportunities and on-the-job mentoring.

 

Main responsibilities and tasks

In particular, the Program Manager will focus on:

Projects Management

• Setting up and/or ensuring continuation of all the foreseen activities

• Developing and managing the implementation of/adherence to work plans and M&E plans

• Ensuring a sound monitoring of the project by producing, regularly updating and sharing – once in a month – the project appraisal tool (PAT)

• Providing technical support to projects’ staff

• Enhancing quality of implementation by training projects’ staff

• Managing all the financial resources allocated to projects, producing financial plans and cash forecasts and verifying budgets vs. actual on a weekly and monthly basis

• Managing all the logistical procedures, ensuring INTERSOS and donor requirements are met and proper documentation is collected and maintained

• Ensuring reports are properly produced and submitted to donors

Program Development

• Developing budgets and project proposals for sector, in close coordination and under the supervision of the State Manager

Coordination:

• Ensuring 5W matrices are submitted to the X and Y State as per the agreed reporting schedule

• Taking part to projects’ meetings,called by donors and/or any relevant stakeholders, in close coordination and under the supervision of the Area Coordinator

Human Resources:

• Recruiting national staff as required to achieve projects’ objectives

• Working with the administration department to ensure all administrative procedures are followed

• Updating personal details on file, accurate ToR for each staff member, payrolls etc;

Education

• Hold an advanced degree in Economics/Finance or any related field

Professional Experience

• At least 3 years professional experience in similar position;
• Demonstrated working experience in crisis affected/developing countries
• Proven experience in budget management
• Strong experience in training, managing and monitoring the local administrative and logistics staff;

Professional Requirements

• Knowledge of UN administrative procedures (UNHCR, OCHA, UNICEF) and other major donors (ECHO, AICS, OFDA)
• Computer literate (Microsoft office) with advanced skills in excel;

Languages

• Fluent in written and spoken English.
• Knowledge of Italian would be an asset

Personal Requirements

• Capacity to work in volatile security environment and to adapt to basic living conditions;
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders;

 

 

HOW TO APPLY:

For further information and to apply, follow the link below:

https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c6d20d16fea6409b096f5d6/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: “ 41-937 – Country Finance Coordinator – South Sudan”.

Only short-listed candidates will be contacted for the first interview.

Terms of reference

Job Title: Country Finance Coordinator

Code: SR- 41-937

Duty station: 70% Juba, 30% field

Starting date: 01/04/2019

Contract duration: 12 months

Reporting to: Head of Mission

Supervision of: 10 national staff

Dependents: //

General context of the project

The Country Finance Coordinator (CFC) is responsible for the proper technical implementation of all accounting-financial activities of the mission and its projects. In this context, s/he ensures the correct and effective management of financial resources, in accordance with the Organization’s procedures and the Regional Finance Coordinator’s technical directions.

General purpose of the position

The CFC is responsible for the proper accounting and administration of funds, under the technical supervision of the Regional Finance Officer and the hierarchical supervision of the Head of Mission (HoM).

Main responsibilities and tasks

Finance control:

• To assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Regional Finance Coordinator and the Head of Mission;
• To manage the bank accounts of the mission and provide the Regional Finance Coordinator with monthly bank statements and bank reconciliations;

• To update monthly the Global Management of the mission under the coordination of the Regional Finance Coordinator;
• To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);
• To provide on weekly basis the updated economic and financial data (PN) to the Project Manager's and the Head of Mission;

Budget preparation and control:

• To provide support to the Head of Mission in the drafting of new projects;
• To regularly check, in collaboration with the Project Managers and Head of Mission, the economic-financial performance of projects: final balance, expenditure excess, expenditure projections, and financial forecast;
• To ensure project expenses are reasonable, allocable, prudent and spend in accordance with INTERSOS and donors’ rules and regulations, and support annual auditing procedures;
• To prepare and verify, in cooperation with the Head of Mission, the trend of the general coordination's budget;
• To monitors the sustainability of coordination's office and verify the correct distribution/allocation of the general coordination costs to the projects; to monitor the coordination and projects’ non-deductible costs;

Financial reporting and audit:

• To prepare the interim and final financial reports and submit them to the Project Manager and Head of Mission for approval (with the support of the Regional Finance Coordinator);
• To prepare and carry out the audits conducted in the country, and for the transmission to the central headquarter of all project documents to be audited in Italy;
• To ensures the correct filing of all projects’ data;
• To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors’ procedures;

Local staff management

• To train and supervise local administrative and logistics staff in coordination with the Head of Mission.
• To manage the local personnel register, subdivided by project;
• To supervise and monitor staff contracts preparation;
• To supervise and monitor the preparation of payslips and monthly payment of salaries and ensure compliance with national labour laws, including deduction and payment of salary tax;
• To contribute the preparation of the salary scale;

Asset management and logistics

• To update inventory records pertaining to INTERSOS assets and verify the accuracy of the supporting documentation;
• To update the list of reliable local suppliers, as directed by the Head of Mission, for subsequent use in specific procedures;
• To verify the correct application of the organization’s or donor's procedures in relation to purchases and goods management;

Other tasks as assigned.

• You hold a Master’s Degree in Psychology, from a recognized University/School • You have a minimum of 3 years’ experience in psychosocial support services in Emergency situations. • You know to work with a minimum of supervision and have outstanding planning, organizing and coordinating skills. You are strong in setting priorities and reaching targets • You have ability to work and live in a multidisciplinary team (cultural sensitivity, patience, flexibility….) • You are able to work in field locations with very little infrastructure and supplies • You have excellent communication skills in English (verbal and written) including the ability to write reports, to document good practices and lessons learnt • Capacity to regularly travel to the field

HI has been operating in South Sudan since 2006, implementing emergency and development actions aimed at improving protection, quality of life, and the promotion of rights of vulnerable individuals, including people with physical disabilities. HI’s current operations are centred in POCs (protection of civilian sites) and IDP camps outside Juba city and in three greater states: Yei, Torit and Yambio with the Country Office based in Juba city. During 2019, HI is planning to establish a base in the greater Unity, which remains the most conflict and disability affected region of the whole country. The operational context in South Sudan today is considered largely humanitarian/emergency while phasing in resilience programming. The ongoing peace initiatives if they succeed might result in huge population movements of returnees (both IDPs and refugees) across the country. HI’s present interventions address both emergency and resilience needs. Since 2016, HI has been operating an emergency mobile (or flying) unit responding to MHPSS (Mental Health & Psychosocial Support) and disability rehabilitation assistance in the greater Upper Nile, Unity and Jonglei states. Overall, about 50,000 direct beneficiaries (people with disability and other most vulnerable) are being targeted through MHPSS and Livelihood projects, with a strong emphasis on mainstreaming disability inclusion. As part of its 2019-2021 strategy, HI South Sudan is prepositioning to deepen programming in Protection, to expand program interventions in Health (MHPSS) as well as inclusion in humanitarian action and to undertake innovative programming in Education in emergency. HI works in close collaboration with the South Sudan Humanitarian Clusters (Health, Protection, Food Security &Livelihoods and Education), UN agencies and Government departments (Health, Agriculture, Education, Gender and Youth, and Relief & Rehabilitation Commission). HI is also an active member of the South Sudan NGO Forum, which brings together 120 international and 240 national NGOs employing about 22,500 national and 1850 international staff YOUR MISSION: Under the line management of the project Manager Flying team, you are in charge of advisory and technical supervision of the Flying Team project to ensure provision of quality MHPSS services to people with injuries and/or disabilities in South Sudan. In this part your main responsibilities are: • To participate actively in the design and implementation of Flying Team strategy of intervention • Ensure the quality of implementation of MHPSS activities • To provide close technical support to project partners teams through trainings and capacity building activities • Internal and External coordination • Reporting and Monitoring CHARACTERISTICS OF THE POSITION : • Security and road access remains a key factor in geographic targeting of operations in South Sudan. Many locations in the country cannot be reached overland. Apart from IDP projects in Juba which are managed directly, most of HI’s programs in many parts of South Sudan are currently implemented through remote management, with international staff based mainly at the Country office in Juba, doing regular travel to the field by UNHAS air service . • The country mission has a safety and security protocol which emphasizes individual and team sensitivity and pro-activeness on security matters. The protocol is reviewed periodically to match or anticipate emerging scenarios. • International staff movements within Juba city is facilitated by HI and has a curfew restriction between 9PM-6.00AM. • Office and residential accommodation are currently housed in one compound, and a number of residential facilities including kitchens and lounges are used in common (rooming with sanitary services is individual).

YOUR PROFILE : You have: - University degree in social studies, development or international relations - Minimum 5 years’ experience in mission/project management position within NGOs - At least 2 years’ experience working in emergency and/or humanitarian context - Programme management Strategic development skills, - Strong HR management skills - Strong communication skills (written and verbal) - Fundraising skills - Fluent in English - Strong capacity on transfer of skills - Strong leadership, diplomacy A previous experience as Head of Mission in a difficult context or post conflict context as well as a knowledge of the region and of HI policies and procedures are added advantage

Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity. Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. HI has offices in more than 55 countries; for further information about the association: www.hi.org. JOB CONTEXT : HI has been operating in South Sudan since 2006, implementing emergency and development actions aimed at improving protection, quality of life, and the promotion of rights of vulnerable individuals, including people with physical disabilities. HI’s current operations are centred in POCs (protection of civilian sites) and IDP camps outside Juba city and in three greater states: Yei, Torit and Yambio in greater Central Equatoria state, greater Eastern Equatoria and greater Western Equatoria respectively, with the Country Office based in Juba city. During 2019, HI is planning to establish a base in the greater Unity, which remains the most conflict and disability affected region of the whole country. Since 2016, HI has been operating an emergency mobile (or flying) unit responding to MHPSS (Mental Health & Psychosocial Support) and disability rehabilitation assistance in the greater Upper Nile, Unity and Jonglei states. Overall, about 50,000 direct beneficiaries (people with disability and other most vulnerable) are being targeted through MHPSS and Livelihood projects, with a strong emphasis on mainstreaming disability inclusion. HI current programs are funded by ECHO, DFID, MOFA Luxembourg and OCHA. As part of its 2019-2021 strategy, HI South Sudan is prepositioning to deepen programming in Protection, to expand program interventions in Health (MHPSS) as well as inclusion in humanitarian action and to undertake innovative programming in Education in emergency. HI works in close collaboration with the South Sudan Humanitarian Clusters (Health, Protection, Food Security &Livelihoods and Education), UN agencies and Government departments (Health, Agriculture, Education, Gender and Youth, and Relief & Rehabilitation Commission). HI is also an active member of the South Sudan NGO Forum, which brings together 120 international and 240 national NGOs employing about 22,500 national and 1850 international staff YOUR MISSION: Under the management of the Geographical Director based in Lyon (France), you are responsible of the strategic development and management of the program. You are in charge of implementing projects in line with HI mandate and to improve the capacities and volume of the program. The team in South Sudan is composed by 120 persons including 14 international staff; you manage directly a team of 5. In this framework your main responsibilities are: - Strategy and programme implementation: - Ensure the implementation of a security management system on the programme - Programme Coordination - Team management - Ensure HI's representation and internal/external communication CHARACTERISTICS OF THE POSITION : Security and road access remains a key factor in geographic targeting of operations in South Sudan. Many locations in the country cannot be reached overland due to ongoing conflict between government and opposition forces, threats from armed gangs, and the huge under development of road and telecommunications infrastructure. Apart from IDP projects in Juba which are managed directly, most of HI’s programs in many parts of South Sudan are currently implemented through remote management, with international staff based mainly at the Country office in Juba, doing regular travel to the field. The country mission has a safety and security protocol which emphasizes individual and team sensitivity and pro-activeness on security matters. The protocol is reviewed periodically to match or anticipate emerging scenarios. International staff movements within Juba city is facilitated by HI and has a curfew restriction between 9PM-6.00AM. Office and residential accommodation are currently housed in one compound, and a number of residential facilities including kitchens and lounges are used in common (rooming with sanitary services is individual). CONDITIONS: • Starting date : February 2019 • Length of the contract: 12 months • Employee status, according to experience : - Salary from 3220 € gross/month regarding the experience of the candidate - Perdiem : 457€ net/month - Hardship allowance : 500€ net/month - Insurances : medical hearth coverage, retirement planning, repatriation - Paid holiday : 25 days per year - R&R : 5 days every 6 weeks - Status : position unaccompanied • Housing : Collective taken in charge by HI TO APPLY: Only online by joining a CV and cover letter via the following link: