CANDIDATE PROFILE

 MSF experiences at a senior level of responsibilities in the field

• Expertise in security/risk management
• Experience in management of significant crisis
• Fluency in English
• Fluency in French and/or Arabic is an asset
• Positive team spirit and motivated
• Functional capacity to work under stress
• Good ability to work in networks and inclusively
• Good ability to observe
• Good ability to synthesize and retransmit lessons learnt
• Adhere to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, Empowerment

CONDITIONS

-          Open-ended contract, full-time, based in Brussels or any MSF OCB Partner Section

-          For Brussels-based contract: Hospital Insurance (DKV) – Pension Plan – Canteen

-          Starting date for position is 25/11/2019

Deadline for applications before 11/10/2019

Interested candidates should send a letter of motivation and curriculum vitae in pdf by e-mail to Céline Miroir, Recruit-HQ-Operations@brussels.msf.org, with the following reference: “Coordinator Operational Risk Advice Unit” indicating the name of the channel where you found this vacancy

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

CONTEXT

The principle, on which humanitarian action is based, is to preserve the lives and dignity of populations in distress. This action cannot be achieved without safeguarding our human and material resources.

 Due to MSF’s explicit choice to intervene in conflict areas and often resource poor environments with significant financial and material assets, combined with our commitment to the most vulnerable populations often contravenes the interests of those who perpetrate the violence, the provision of humanitarian aid often entails physical and mental risks to our staff. These factors, among others, define MSF as a risk-taking organization.

 Historically, the environment in which MSF works has always been dangerous and we have regularly been confronted with violence against our patients, staff and assets.

 The responsibility for operational risk management lies first and foremost with the individual members of staff within an operational risk management vision under the responsibility of the operational line/hierarchy (FieldCo-HoM-CO-DO). The role of the Operational Risk Advice Unit, is to support operations in managing this operational risk management vision with field support/visit, training, tools and systems that are updated with the latest findings in the humanitarian risk management expertise world. This requires notably a permanent lesson-learnt feedback loop from live experiences in the operations to the Unit and from the Unit to the operations. Another key responsibility, it is to maintain with the support of the director committee, a crisis management capacity.

 This Unit is inside the Operations Department under the directors of operations.

JOB PROFILE

Direct field support

-          Her/his team gives a mirror effect to the field and supports them with technical tools, training and advice when requested by fields, Cells or director of operation

-          Ad hoc context follow-up in high-risk environments where significant threats exist against MSF staff such as abduction and targeted killing

 Documents

-          Develops and maintains Crisis Management handbooks

-          Maintains the Abduction Guideline

-          Develops and maintains necessary documents on how to manage operational risk and shares them on the appropriate platforms

 Training

-          Maintain, review, and give part of the two weeks security training existing for field workers (LRMC, BRMC, IRMC, ARMC) in full collaboration with other departments

-          Reviews regularly the Operational Risks Modules given during other MSF training together with the Learning Unit, the Analysis Department and the Operations Department

-          Encourages and formalizes Operational Risks training at the field level

-          Gives when possible these Operational Risks Modules during trainings

-          Maintains fully trained HQ teams to be CMT/IMT members

-          Organizes periodical training (with or without external facilitators/expert) for the already identified potential IMT and CMT members of OCB.

 Compilation of Operational Incidents, reports and audit documents

-          In agreement with other Security representative of other sections: Responsible, for OCB, for the revision and the implementation of the OCB Incident Data Base

-          Retroactively integrates the past significant security, safety and legal incidents in the database

-          Compiles the existing documents related to Operational Risks within the MSF movement and in the humanitarian world and understand where the common points and overlaps are

-          Liaises and works with the Finance Compliance and Control Unit (focus mainly on how MSF uses resources and the risk attached to it), the Staff Health Unit and the Legal Department, to assure that there are a shared vision and strategy on how to manage risk globally

 Analysis of Security Incidents

-          When requested by directors, cells or field or if felt a direct need to do so, performs review of the relevant security incidents and extracts the potential lessons learned from them

-          Works together with the Stockholm Evaluation Unit to write Terms Of Reference for evaluations after a crisis

-          Develops an analyzes the evolution of the operational risks MSF is facing on the field across the contexts to identify main trends

-          Carries out security audits either upon request of a mission/cell or if felt like a direct need to do so

-          Make sure that Lessons Learnt from critical incidents managed by other OCs are shared and included in our vision

 Working Group

-          Liaises and works together with his colleagues of other MSF sections and International Office

-          Be part of different Operational Risk working groups outside MSF (European Interagency Security Forum, etc)

 Briefings

-          When requested, for specific contexts, briefing and debriefing of staff can take place

Direct Support to Ops

-          During a crisis:

• Plays a mirror effect to the CMT leader on the functioning of the team (maintain of crisis principal) and use of tools and frameworks.
• Observes dynamics between entities (CMT, IMT, PSCT...) and advice accordingly
• Advises on strategy when needed

-          When we are two or more sections in the same geographic field of intervention, helps the CO to design the best security management agreement

-          Diffusion of the lessons learned from past incidents to the relevant missions

-          Takes part in CoPro’s when projects are developed in a high insecurity context

-          Can advise and alert the Operations Department on operational risks in a field/mission

-          Provides support on the context analysis at the request of the CO/HoM

-          Encourages and participate in discussions and debates on operational risks at HQ level

Essential Qualifications:

Bachelor’s Degree in communication and development.

At least two years of communication experience

Excellent writing skills

Excellent presentation skills

Fluent in English and French

Good computer skills

 

Desirable Qualifications:

Experience working with refugees

Multi-national experience

Fundraising experience

Dutch speaker

 

Personal Attributes:

Highly motivated, energetic, and capable of independent work

Well organised

Confident and direct when representing SB Overseas in official fora

Displays strong personal initiative

Works well under pressure

Social and engaging with excellent interpersonal skills

Flexible and open to new ideas

Calm and rational with a logical and analytical approach to problems

 

Remarks:

Normal work environment

May require travel to Lebanon, or other centres

May require overtime or weekend work.

Job Title:                     Communication Officer

Location:                     Brussels

Category:                    intern (32h) (paid)

Duration:                     4 months

Reports To:                 Development and Communication Officer

Start:                           16 September

Responsible For:         -

Contact : jobs@sboverseas.org

 

Overview:

SB Overseas is a non-profit, non-governmental organisation based in Brussels, Belgium. Founded in 2013, SB Overseas provides direct and urgent humanitarian aid to civilians in conflict zones in Syria and in refugee camps in neighbouring countries. We give hope and opportunity to women and children whose lives have been torn apart by conflict by providing education, emergency aid and by fostering empowerment for refugees in Syria, Lebanon, Turkey, and Belgium.

The position of Communication Intern is responsible for the SB Overseas communication strategy and communication plan. The Communication intern represents SB Overseas at conferences, meetings and other fora and prepares, newsletters, media releases, and social media exposure.

 

Primary Tasks:

Develop and implement the SB Overseas Communication Plan

Preparation of press releases and newsletters.

Coordinates social media exposure (Facebook, Twitter, Instagram, Whatsap,……..).

Liaise with the Head of Mission in Lebanon (and the Communication and Project Development Officer) for communication related opportunities…...

Creatively exploit social and news media to optimize exposure of marketing campaigns.

Collaborate with management to develop and implement an effective communications strategy based on our target audience.

Write, edit, and distribute content, including publications, press releases, website content, annual reports, speeches, and other marketing material that communicates the organization's activities, products and/or services.

Respond to media inquiries, arrange interviews, and act as a spokesperson for the organization.

Establish and maintain effective relationships with journalists, and maintain a media database.

Maintain records of media coverage and collate analytics and metrics.

Proficiency in design and publishing software.

 

Secondary Tasks:

Represent SB Overseas at conferences and meetings with other NGO’s, IO’s, and government organisations (OXFAM, UNHCR, CNCD, EU, ECHO, etc.)

Create and maintain a contact list of key personnel (NGO’s, IO’s, ECHO, etc.)

Preparation of SB Overseas Annual Report

Preparation of communications related to advocacy of particular interest to SB Overseas (early marriage, education,…….)

Special Notes

This Job Description is only a summary of the typical functions of this position and not an exhaustive or comprehensive list of all possible job responsibilities and duties. Accordingly, the responsibilities and duties of the job holder might differ from those outlined in this Job Description and the other duties, as assigned, might be part of the job due to the organisational and operational needs.

How to apply:

To apply and for all inquiries about the programme, please send an email to jobs@sboverseas.org

Education

• Master in Business of Purchasing

 Experience     

• Minimum 3 years in market assessment, negotiation and implementation of business contracts;
• Knowledge of indirect purchases (services, IT etc.) is an assess.

 Technical competencies         

• Data analysis – Mastery in Excel;
• Negotiation techniques – Mastery;
• Basic financial analysis;
• Knowledge about business contracts.

 Languages      

• French essential – speaking and writing;
• English essential – speaking and writing;
• Dutch is an asset.

 Transversal competencies     

• Transversal teamwork and networking;
• Project management.

 Other competencies   

• Discipline and organisation skills;
• Independence;
• Analytical thinking skills and sense of initiative;
• Human relation skills;
• Negotiation skills;
• Communication and diplomatic skills;
• Adherence to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment.

CONTEXT

Within MSF OCB (Operational Centre Brussels), purchases of products for missions are under the responsibility of MSF Supply's Purchasing Department. Since August 2012, as part of the OCB's supply chain improvement, the Purchasing Department has expanded its mandate to include in-the-field procurement and seat-related procurement.

The mission of the purchasing department is to ensure the acquisition of products and services meeting the operational needs while fulfilling the quality criteria (goods and services) and by making it possible to professionalize the Purchasing function on all OCB perimeters (head office, field and international).

These purchases of general expenses (energy, insurance, printing, communications, landscaping, travel, ICT, etc ...) include the office of MSF-Belgium (Ixelles), MSF Supply (Neder-Over-Heembeek) and the EBC Training Centre (Tour and Taxi). In addition, the objective is to provide methodological support and coaching for purchasing to the partner sections.

JOB PROFILE

Under the responsibility of the Purchasing Director MSF Supply / Purchasing Coordinator OCB, the Strategic Buyer translates the procurement strategy into action plans within its portfolio and implements these plans in order to meet the needs expressed by internal customers:

• Roll out the purchasing process (market watch, call for tenders, negotiations, contracts, follow-up relationship - long-term - suppliers);

• Pursue economic optimization while ensuring the quality of goods and services requested;

• Work in pairs with the technicians of the departments responsible for the technical validation of the suppliers, with the budgetary holders and the legal department;

• Organise the document chain linked to purchasing and contract files;

• He / she contributes to the improvement of purchasing tools and methodologies in collaboration with other buyers.

• Candidate profile (skills, knowledge & interests)

  • Master Degree (could be under preparation), preferably in development, global health, education policy, political sciences, international relations studies or law

  • Previous experience/knowledge on education policies, and/or disarmament topics, an asset.

  • Analytical and problem solving skills

  • Capacity to analyse and synthesize information

  • Very good writing skills in English

  • Self-organized and attention to details

  • Ability to work effectively and cooperatively with others and towards shared objectives

  • Interest in the voluntary sector

  • Knowledge of a second working language such as French, Spanish or Dutch, an asset.

  Master Degree (could be under preparation), preferably in development, global health, education policy, political sciences, international relations studies or law

• Previous experience/knowledge on education policies, and/or disarmament topics, an asset.

• Analytical and problem solving skills

• Capacity to analyse and synthesize information

• Very good writing skills in English

• Self-organized and attention to details

• Ability to work effectively and cooperatively with others and towards shared objectives

• Interest in the voluntary sector

• Knowledge of a second working language such as French, Spanish or Dutch, an asset.

Humanity & Inclusion is looking for two bright and enthusiastic interns to assist the advocacy team, with a focus on i) international    inclusive development (health and education) and ii) disarmament and protection of civilians

Starting date:  October 2019                     

Duration : minimum 4 months – max 6 months

Location: Brussels

Humanity & Inclusion (HI) is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.

HI is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.

For more details about the association, visit www.hi.org/ and http://blog.handicap-international.org/influenceandethics/

Context     

You will join the Advocacy and Institutional Relations Unit (AIR) at Humanity & Inclusion office in Brussels. This unit coordinates, organizes, manages and implements the activities related to advocacy at Humanity & Inclusion.

Depending on your application and preference, you will work under the under the supervision of the Advocacy Officer on Inclusive Development or the Advocacy Officer on Disarmament and Protection of Civilians. You will also liaise with the other AIR team members. Throughout the traineeship, you will be regularly given feedback on your performance to help you grow.

Responsibilities and Learning Objectives

General objective: Support the implementation of the advocacy objectives in the area of inclusive development/disarmament and protection of civilians.

Main learning objectives:

• You will be able to strengthen your understanding of the international and European policy frameworks, especially SDGs, disability rights, international humanitarian law, and players in your work area

• You will be able to improve your skills for policy research and analysis, advocacy and communication as well as your organizational skills.

• You will be able to gain an understanding of the ways of working of a busy NGO, in an international, multicultural environment.

   

  Main tasks:

• Monitoring policy developments in the areas of SDGs, disability rights, rehabilitation, global health /

• or SDG 16, disarmament treaties, international humanitarian law and protection of civilians from armed violence.

• Preparing policy briefs and updates for HI internal and external communication

• Assisting with the preparation for and reporting on the participation of HI in international conferences and events: preparing background notes, blog articles, twitter, writing speeches, presentations, etc 

• Assisting with the organization of advocacy events : agenda setting, communication with participants and partners, preparation of materials (invitation, report, flyer, media pack)

• Participating in relevant conferences, seminars and workshops, and NGO coordination groups

• Participating in team meetings and team life events

• Providing general administrative support as required

•  

  Apply by sending your CV and a short cover letter to  b.bouniol@hi.org by 18 September. Please specify in your letter which internship you’re applying to: development, or disarmament, or both.

  In the subject line, please indicate “XXYOUR NAMEXX application for internship development”; or  “XXYOUR NAMEXX application for internship disarmament”; or “XXYOUR NAMEXX application for internship disarmament or development”.