Afghanistan

Education

• Advanced university degree in humanitarian field or similar academic areas (experience may be accepted in lieu of the advanced university degree)

Professional Experience

• At least three years of professional experience in similar position in the humanitarian field in countries outside of his/ her residence, with at least two years as senior management level
• At least three years of working in potentially insecure environment as expatriate staffs, with proven experience of security management
• Excellent writing, reporting and communication skills.

• Proven experience of:

• design of strategies and proposals

• coordination of projects

• management of staff with cultural diversity
• recruitment of international and national staff
• remote management
• good relationship with donors and national/local authorities

Professional Requirements

• Excellent level of understanding in humanitarian and human rights principles and standards
• Very good knowledge on policies and guidelines of INTERSOS and donors
• Excellent analytical skills, observation and analysis capacity
• Very good knowledge of Microsoft Office (including MS Word, Excel, Power-point or other presentation software, Outlook and Skype)
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English
• Pashto and/or Dari language is an added value

Personal Requirements

• Responsive, motivated, good communicator flexibility to respond to changing nature of humanitarian context and operational difficulties
• Ability to communicate openly and maintain good relationship within the team, government and other local authorities, donor, and other stake holders
• Willingness to take responsibility
• Ability to cope with stress, and live in environment with very basic living condition
• Strong team spirit and ability to work in an intercultural environment
• Attention to detail and structured way of approaching tasks (well organized), and to plan ahead and result oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Programme Coordinator

Code: SR-28-1663

Duty station: Kabul (40%) and Kandahar (60%)

Starting date: 01/03/2021

Contract duration: 12 months

Reporting to: Head of Mission

Supervision of: 4 international staff + 2 national staff

Dependents: Non-family Duty Station /non-accompanied

General context of the project

Protracted humanitarian crisis and conflict, displacement, governance failure and a deep socio-economic crisis have had a devastating impact on the Afghan population, namely on the most vulnerable groups, caught up in the active conflict-zones, displaced and returned to the country. The South Region, in particular Kandahar and Zabul Provinces, is amongst the critically affected areas. Political and security situation remains volatile, despite the peace talks: almost 50% of the territory is considered contested with frequents clashes and airstrikes.

INTERSOS has been present in Afghanistan since 2001 with a country office in Kabul, a field base in Kandahar City and a sub-base in Qalat. INTERSOS focuses on implementing emergency response and relief programs in different sectors: Health, Nutrition, Protection and WASH, serving the conflict-affected population (displaced and not displaced) and with community living in hard-to reach areas. A special focus is dedicated to Extreme Vulnerable Individuals (women, children, person with disabilities, etc.).

The program’s general objective is to contribute to reduce the protection and health risks of hard to reach conflict-affected communities. The proposed program aims to improve access to integrated protection, primary health care (including sexual and reproductive health care) and nutrition services in the conflict affected areas of Kandahar and Zabul Provinces.

General purpose of the position

The Program Coordinator supports the Head of Mission with the overall country program development and management in accordance with INTERSOS’ country strategy, plans and policies.

The Program Coordinator is responsible of the coordination of all the projects and the smooth implementation of all the activities, in collaboration with all the support and technical Coordinators.

Main responsibilities and tasks

Quality implementation

• Ensuring a quality implementation of the projects in country, providing support to Project Managers in project management and project cycle management
• Support the Project Managers in the planning, implementation and monitoring of the activities, deliverables and budget

Strategy Development

• Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations in the country
• Carry out a detailed donors and stakeholders mapping in country in collaboration with the Head of Base
• Upon delegation of Head of Mission, developing strategic partnerships with other international or local organizations, wherever possible

Project monitoring and evaluation

• Conduct regular meetings with the team to review the planning, and discuss the main concerns and the achievements
• Monitor and evaluate the implementation of the activities, in collaboration with Head of Base, Projects managers and M&E Officers
• Support the Head of Mission for the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse

Human Resources

• Play the role of the line manager and contribute to the capacity building of the Project Managers and M&E Officers
• Manage and evaluate the performance of the staff directly supervised and ensure that evaluation procedures are implemented for the rest of the team
• Collaborate in the recruitment process, according to guidelines and SOPs

Representation, coordination and advocacy

• Establish and maintain effective working relationships with key stakeholders (donors, partners, government, etc.)
• Represent INTERSOS in coordination fora as requested/needed
• Actively participate in Senior Management Team and any other meetings as organized by Head of Mission
• Collaborate with the Logistics Coordinator and managers on proper management of logistic issue related to the projects, and provide feedback on dysfunctionalities on logistic management and the adherence of the procedures
• Cooperate with the Country Finance Coordinator and the Head of Base for the financial and administrative aspects of the mission
• Support the Head of Mission on security, access and political analysis of the region

New funding opportunities

• Actively participate to the writing of new funding opportunities, contributing to develop/design new concepts and proposals under the supervision of the Head of Mission and in cooperation with the Technical Coordinators, Head of Base, Project Managers and Deputy Regional Director
• Lead the development and implementation of assessments, in strong coordination with Head of Mission, Head of Base, M&E team and Technical Coordinators

Reporting

• Ensure collection of data for reporting and analysis purposes
• Lead the process for donor/authorities reporting, under Head of Mission supervision, in collaboration with Technical Coordinators, Project Managers and Deputy Regional Director
• Regular update Head of Mission and Deputy Regional Director on program achievements and challenges

HOW TO APPLY

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/vacancy-details/5f9fbc8c72e6c900167632c2/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR-28-1663 – Programme Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Required profile and experience

Education

• Advanced university degree in humanitarian field or similar academic areas (experience may be accepted in lieu of the advanced university degree)

Professional Experience

• At least three years of professional experience in similar position in the humanitarian field in countries outside of his/ her residence, with at least two years as senior management level
• At least three years of working in potentially insecure environment as expatriate staffs, with proven experience of security management
• Excellent writing, reporting and communication skills.
• Proven experience of:
  • design of strategies and proposals
  • coordination of projects
  • management of staff with cultural diversity
  • recruitment of international and national staff
  • remote management
  • good relationship with donors and national/local authorities

Professional Requirements

• Excellent level of understanding in humanitarian and human rights principles and standards
• Very good knowledge on policies and guidelines of INTERSOS and donors
• Excellent analytical skills, observation and analysis capacity
• Very good knowledge of Microsoft Office (including MS Word, Excel, Power-point or other presentation software, Outlook and Skype)
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English
• Pashto and/or Dari language is an added value

Personal Requirements

• Responsive, motivated, good communicator flexibility to respond to changing nature of humanitarian context and operational difficulties
• Ability to communicate openly and maintain good relationship within the team, government and other local authorities, donor, and other stake holders
• Willingness to take responsibility
• Ability to cope with stress, and live in environment with very basic living condition
• Strong team spirit and ability to work in an intercultural environment
• Attention to detail and structured way of approaching tasks (well organized), and to plan ahead and result oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Practical and problem-solver

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Programme Coordinator

Code: SR-28-1663

Duty station: Kabul (40%) and Kandahar (60%)

Starting date: 01/03/2021

Contract duration: 12 months

Reporting to: Head of Mission

Supervision of: 4 international staff + 2 national staff

Dependents: Non-family Duty Station /non-accompanied

General context of the project

Protracted humanitarian crisis and conflict, displacement, governance failure and a deep socio-economic crisis have had a devastating impact on the Afghan population, namely on the most vulnerable groups, caught up in the active conflict-zones, displaced and returned to the country. The South Region, in particular Kandahar and Zabul Provinces, is amongst the critically affected areas. Political and security situation remains volatile, despite the peace talks: almost 50% of the territory is considered contested with frequents clashes and airstrikes.

INTERSOS has been present in Afghanistan since 2001 with a country office in Kabul, a field base in Kandahar City and a sub-base in Qalat. INTERSOS focuses on implementing emergency response and relief programs in different sectors: Health, Nutrition, Protection and WASH, serving the conflict-affected population (displaced and not displaced) and with community living in hard-to reach areas. A special focus is dedicated to Extreme Vulnerable Individuals (women, children, person with disabilities, etc.).

The program’s general objective is to contribute to reduce the protection and health risks of hard to reach conflict-affected communities. The proposed program aims to improve access to integrated protection, primary health care (including sexual and reproductive health care) and nutrition services in the conflict affected areas of Kandahar and Zabul Provinces.

General purpose of the position

The Program Coordinator supports the Head of Mission with the overall country program development and management in accordance with INTERSOS’ country strategy, plans and policies.

The Program Coordinator is responsible of the coordination of all the projects and the smooth implementation of all the activities, in collaboration with all the support and technical Coordinators.

Main responsibilities and tasks

Quality implementation

• Ensuring a quality implementation of the projects in country, providing support to Project Managers in project management and project cycle management
• Support the Project Managers in the planning, implementation and monitoring of the activities, deliverables and budget

Strategy Development

• Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations in the country
• Carry out a detailed donors and stakeholders mapping in country in collaboration with the Head of Base
• Upon delegation of Head of Mission, developing strategic partnerships with other international or local organizations, wherever possible

Project monitoring and evaluation

• Conduct regular meetings with the team to review the planning, and discuss the main concerns and the achievements
• Monitor and evaluate the implementation of the activities, in collaboration with Head of Base, Projects managers and M&E Officers

• Support the Head of Mission for the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse

Human Resources

• Play the role of the line manager and contribute to the capacity building of the Project Managers and M&E Officers
• Manage and evaluate the performance of the staff directly supervised and ensure that evaluation procedures are implemented for the rest of the team
• Collaborate in the recruitment process, according to guidelines and SOPs

Representation, coordination and advocacy

• Establish and maintain effective working relationships with key stakeholders (donors, partners, government, etc.)
• Represent INTERSOS in coordination fora as requested/needed
• Actively participate in Senior Management Team and any other meetings as organized by Head of Mission
• Collaborate with the Logistics Coordinator and managers on proper management of logistic issue related to the projects, and provide feedback on dysfunctionalities on logistic management and the adherence of the procedures
• Cooperate with the Country Finance Coordinator and the Head of Base for the financial and administrative aspects of the mission
• Support the Head of Mission on security, access and political analysis of the region

New funding opportunities

• Actively participate to the writing of new funding opportunities, contributing to develop/design new concepts and proposals under the supervision of the Head of Mission and in cooperation with the Technical Coordinators, Head of Base, Project Managers and Deputy Regional Director

• Lead the development and implementation of assessments, in strong coordination with Head of Mission, Head of Base, M&E team and Technical Coordinators

Reporting

• Ensure collection of data for reporting and analysis purposes
• Lead the process for donor/authorities reporting, under Head of Mission supervision, in collaboration with Technical Coordinators, Project Managers and Deputy Regional Director
• Regular update Head of Mission and Deputy Regional Director on program achievements and challenges

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/vacancy-details/5f9fbc8c72e6c900167632c2/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.          

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “Platform issue – SR-28-1663 – Programme Coordinator”.

Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Required profile and experience

Education

• Advanced university degree in social science related fields such as Political Science, International Relations, International Development, Cooperation, Sociology, Psychology, Law, Human Rights or similar subjects.
• A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Professional Experience

• At least 3 years of professional work experience in management/coordination of protection-related activities in humanitarian contexts.
• Proven experience in coordination, case management supervision (CP, SGBV and/or PwSN).
• Strong experience in trainings and capacity building and development of local staff and partners in protection related subjects
• Prior experience in working in complex emergency setting, involving internal displacement.
• Strong experience with monitoring tools and systems, including remote monitoring

Professional Requirements

• Demonstrated technical expertise of Protection, including Child Protection, Gender-Based Violence, individual case management and Psychosocial Support.
• Good/In-depth knowledge and understanding of Humanitarian Principles and Protection frameworks, tools, and minimum standards.
• Knowledge of the cluster system
• Experience with main donors compliance and reporting
• Strong representation and negotiation skills
• Proven experience in management and supervision of teams
• Good communication skills, both oral and written, and Demonstrated leadership and interpersonal skills
• Mastery of IT tools (MS Office package, internet, e-mail, etc.)
• Experience with participatory approaches and working with vulnerable groups, including gender mainstreaming and with persons with disabilities.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS
• Previous experience in developing and implementing M&E activities
• Previous experience in working in Afghanistan (desirable)

Languages

• Excellent written and spoken English
• Pashto would be an asset

Personal Requirements

• Strong organizational and problem-solving skills
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders
• Excellent analytical skills
• Ability to take initiative and work autonomously
• Ability to achieve results effectively, considering the need for speed, scale and quality
• Ability to plan ahead and output oriented (proactive)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to integrate and work well within multiethnic and multicultural teams
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to adhere to deadlines and respect line management

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Protection Coordinator - Afghanistan

Code: SR-28-1020

Duty station: approx 50% in Kabul and 50% in Kandahar

Starting date: 21/10/2019

Contract duration: 30/06/2020 (with probation)

Reporting to: Head of Mission

Supervision of: Technical supervision of Protection teams

Dependents: //

General context of the project

The program’s general objective is to contribute to a reduced morbidity and mortality associated with malnutrition, diseases and hazards resulting from deficient (or non-existing) health and nutrition services, environmental health conditions and protection environment in conflict-affected communities in Kandahar and Kabul province – Afghanistan.

The proposed program aims on the health and nutrition side to address the inadequate coverage and quality of life-saving services (especially for reproductive health and nutrition services) for the most vulnerable communities. The project will also address some of the key determinants of malnutrition and child and maternal mortality through promotion of improved Infant and Young Child Feeding (IYCF) practices, safe delivery and healthy behaviors. Hygiene/WASH promotion is closely linked to health and nutrition and can further help to decrease mortality rates. Lastly the project will seek to enhance the psycho-social wellbeing and protective environment of the most vulnerable population groups.

Activities include:

• Conduct training in CP, GBV and PSS for different stakeholders, actors and volunteers; conduct awareness sessions for community members on protection related issues; provide individual case management services for individual protection cases (CP, GBV and PwSN*);
• Run WASH – HP sessions for different target groups;
• Promoting harmonization of programme approaches and methodologies across the different implementation sites by developing and monitoring use of common tools, as well as creating opportunities for experience sharing and learning;
• Providing clear technical support, supervision, training and mentoring to the protection teams, including training needed to build specialized skills in GBV and CP case management, legal assistance, psycho-social support (PSS), protection monitoring and risk mitigation;
• Ensuring that protection staff and services adhere to GBV and CP best practices, professional standards and principles;
• Providing support tools to monitor programme implementation and quality, as well as to collect feedback from beneficiaries;
• Contributing to produce high quality donor reports and other materials as required;
• Participating in proposals design including protection components;
• In coordination with Project Managers, identifying individual training needs and ensuring access to training and professional development opportunities appropriate to the skill gaps and needs;
• Developing training material for different trainings to share within the protection teams

*Persons with Specific Needs (PwSN)

General purpose of the position

The Protection Coordinator ensures coordination of protection programming in the mission with the aim to achieve a maximum quality and delivery of the different components of the INTERSOS protection programme.

Furthermore, the protection coordinator provides technical inputs to the protection strategy and programme development at Mission level.

Main responsibilities and tasks

The Protection Coordinator is expected to carry out the following specific responsibilities:

• Support the Project Managers and Protection Activity Managers (PAM) in the technical aspects of the implementation of project’s activities;
• Provide clear technical support, guidance and supervision to the protection staff, including training needed to build specialized skills in all protection-related principles and activities, including Protection Monitoring, Case Management and vulnerability criteria, Legal Assistance, Psycho-Social Support (PSS), inclusion of disabilities in emergency, and Risk Mitigation;
• Provide technical support and guidance in the implementation of Child Protection and Gender-Based Violence (GBV) activities, including specific training on principles and concepts related to Child Protection and GBV;
• Mainstream protection concepts and principles in all programs;
• According to identified needs and resources available, deliver training, workshops and seminars to national and international staff on protection-related issues, GBV and Child Protection;
• Contribute to project planning and reporting documents;
• Promote harmonization of programme approaches and methodologies across the different implementation sites, depending on contexts and needs, by developing and monitoring use of common tools;
• Creating opportunities for experience sharing and learning within the Protection Staff of all projects, in order to ensure synergy among Staff and cooperative/supportive attitude and mechanisms;
• Ensure that protection staff and services adhere to case management best practices, as well as international protection standards and principles;
• Contribute to monitoring programme implementation and quality;
• Undertake regular field visits (if / where possible) to provide technical guidance and supervision, as well as continuously monitor the progress of the case management and referral activities;
• Contribute to the production of high quality donor reports and other materials as required;
• Support the development of new project/programme proposals through technical inputs to and feedback about the project/programme methodology.

Specifically:

Program Coordination and Support

• Revise and develop the protection tools in use in the mission;
• Develop and consolidate internal and external functional and effective referral and coordination mechanisms;
• Developing SOPs and guidelines for the implementation of Protection Programming for INTERSOS Mission of Afghanistan;
• Ensure that the work of protection staff is harmonized according to internal SOPs and interagency guidelines;
• Revise tools and topics for FGDs (Focus Group Discussions) and material for awareness, information and/or sensitization sessions in coordination with Protection Activity Managers and Project Manager;
• Organize meeting with the protection Staff (PMs and Protection AM) on a regular basis, in order to discuss priorities for the next period, challenges, protection trends, sharing information, experiences and suggestions between programs
• Participate in monitoring missions in the field ;
• Provide technical support to the Protection AM in elaborating monthly reports when needed;
• Contribute to the INTERSOS Protection Strategy for 2019 / 2020.
• Ensure the proper storage of sensitive data through a correct use of internal databases and case monitoring tools
• Ensure to put in place a quality complaint mechanism and conduct a beneficiary satisfaction survey at the end of the project implementation to measure the impact of the activities and adapt the program to better meet the needs and respond to the gaps for assistance in the project target areas.

Management and supervision

• Review work plans of Protection AMs and define priorities together with Project Manager;
• Review PAT of Protection components, focusing on target planned VS actual achievements. Identify challenges and sit with the PMs in order to find solution
• Upon completion by the Project Managers, review and provide feedback on IRP for Protection AMs.
• In coordination and consultation with PM, to complete the recruitment and selection of the protection project national staff

Capacity Building

• In coordination with the Project Managers and Protection AMs, identify individual training needs and ensure access to professional development opportunities and resources appropriate to their skill gaps/needs;
• Train all relevant protection staff (Case Workers and CW Team Leaders, Lawyers, Psychologists, etc.) in protection topics including: protection and humanitarian principles, GBV and CP basic principles, case management for PWSNs and PSS;
• Develop training material for different trainings to share within the protection staff and other partners;
• Develop capacity-building programmes for local actors – if any (including partner NGOs and relevant local service providers) on GBV and CP basic principles, case management and data protection.

Case Management Monitoring

• Develop internal SOPs on case management and ensure they are applied in the field, updating/ revising them based on the needs;
• Ensure case management minimum standards are respected in all steps of case management;
• Advise the Protection AMs, Case Workers and CWTL and Psychologists as needed (complex cases);
• Ensure appropriate Information Management Systems are in place;
• Realize case audits (in collaboration with the Case Workers Team Leaders and Protection AMs) to evaluate the quality of services provision;
• Coordinate with other relevant actors within the case management support to ensure comprehensive assistance;
• Encourage local coping mechanisms and community self-reliant processes;
• Develop periodic General Protection, GBV and CP trend analysis.
• Psychosocial Support Activities
• Monitor and evaluate the implementation of psychosocial support activities;
• Support the development and ensure the roll out of internal PSS toolkits;

Protection Mainstreaming

• Ensure GBV and CP mainstreaming in each new project or programme proposal;
• Ensure collection of disaggregated data for reporting and analysis purposes.

External Coordination and Representation

• Establish and maintain effective working relationships with key stakeholders including donors, partners, government actors and other relevant actors, international or national, humanitarian or institutional;
• Represent INTERSOS in main Protection, GBV and CPiE coordination fora (including related strategic advisory groups and task forces) at national and provincial level together with the Protection AMs ensuring INTERSOS is represented in all coordination meetings;
• Ensure key protection field concerns are brought to relevant stakeholders;
• Brief relevant staff on the discussions held during the Working Group and Cluster meetings.

Required profile and experience

Education

• Advanced university degree in social science related fields such as Political Science, International Relations, International Development, Cooperation, Sociology, Psychology, Law, Human Rights or similar subjects.
• A first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.

Professional Experience

• At least 3 years of professional work experience in management/coordination of protection-related activities in humanitarian contexts.
• Proven experience in coordination, case management supervision (CP, SGBV and/or PwSN).
• Strong experience in trainings and capacity building and development of local staff and partners in protection related subjects
• Prior experience in working in complex emergency setting, involving internal displacement.
• Strong experience with monitoring tools and systems, including remote monitoring

Professional Requirements

• Demonstrated technical expertise of Protection, including Child Protection, Gender-Based Violence, individual case management and Psychosocial Support.
• Good/In-depth knowledge and understanding of Humanitarian Principles and Protection frameworks, tools, and minimum standards.
• Knowledge of the cluster system
• Experience with main donors compliance and reporting
• Strong representation and negotiation skills
• Proven experience in management and supervision of teams
• Good communication skills, both oral and written, and Demonstrated leadership and interpersonal skills
• Mastery of IT tools (MS Office package, internet, e-mail, etc.)
• Experience with participatory approaches and working with vulnerable groups, including gender mainstreaming and with persons with disabilities.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS
• Previous experience in developing and implementing M&E activities
• Previous experience in working in Afghanistan (desirable)

Languages

• Excellent written and spoken English
• Pashto would be an asset

Personal Requirements

• Strong organizational and problem-solving skills
• Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders
• Excellent analytical skills
• Ability to take initiative and work autonomously
• Ability to achieve results effectively, considering the need for speed, scale and quality
• Ability to plan ahead and output oriented (proactive)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to integrate and work well within multiethnic and multicultural teams
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to adhere to deadlines and respect line management

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5cbefb00b1694028f0512293/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV and a motivation letter via email to recruitment@intersos.org , with subject line: "SR-28-1020 - Protection Coordinator - Afghanistan". Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

Required profile and experience

Education 

• Hold an advanced degree in social science or any related field.

Professional Experience 

• At least 3 years of direct professional experience working as project manager on humanitarian project/programme, including financial management and logistics responsibilities.

• Prior work experience in INGO in humanitarian project management.

• Demonstrate minimum 1 year experience in the implementation of multi-sector humanitarian programming

• Demonstrate minimum 1 year experience in security context analysis and involvement in security management

• Experience managing health and protection programs (desirable)

• Prior experience in working in complex emergency setting and insecure countries

Professional Requirements 

• Admin, finance and budget management skills

• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.

• Experience with donor compliance and reporting

• Strong representation and negotiation skills

• Demonstrated leadership and interpersonal skills

• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).

• Demonstrated experience in staff supervision and remote management models

• Strong experience with monitoring tools and systems

• Readiness and ability to move around in Afghanistan

• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages 

• Excellent written and spoken English

Personal Requirements 

• Strong team spirit, comfortable in a multicultural environment

• Excellent analytical skills, observation and analysis capacity

• Attention to detail and structured way of approaching tasks (very organized)

• Ability to plan ahead and output oriented (proactive)

• Able to ensure quick quality delivery in stressful environment (stress-resilient)

• Ability to adhere to deadlines and respect line management

• Very strong interpersonal skills: strong communication and diplomatic skills

• Practical and problem-solver

• Ability to deal with heavy work pressure

 

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5d31ebb649ea01001087363e/

In case you encounter difficulties applying through INTERSOS platform, you can also apply by sending your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “SR-28-1122 - Project Manager / Head of Base - Afghanistan”.

Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

 

Only short-listed candidates will be contacted for the first interview.

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Manager / Head of Base - Afghanistan

Code: 28-1122

Duty station: Kandahar

Starting date: 01/10/2019

Contract duration: 12 months

Reporting to: Head of Mission

Supervision of: approx 50 staffs

Dependents: n/a

General context of the project

The program’s general objective is to contribute to a reduced morbidity and mortality associated with malnutrition, diseases and hazards resulting from deficient (or non-existing) health and nutrition services, environmental health conditions and protection environment in conflict-affected communities in Kandahar province – Afghanistan.

The proposed program aims on the health and nutrition side to address the inadequate coverage and quality of life-saving services (especially for reproductive health and nutrition services) for the most vulnerable communities in Maywand, Spin Boldak and Zheray. The project will also address some of the key determinants of malnutrition and child and maternal mortality through promotion of improved Infant and Young Child Feeding (IYCF) practices, safe delivery and healthy behaviors. Hygiene/WASH promotion is closely linked to health and nutrition and can further help to decrease mortality rates. Lastly the project will seek to enhance the psycho-social wellbeing and protective environment of the most vulnerable population groups.

 

Activities include:

• Hire and train (female) dedicated health staff for RH[1] (and/or nutrition services) at HF level (static), run mobile teams to support the outreach capacity of the HFs for provision of RH and nutrition services; identify and train new additional community health workers and supervisors; conduct community awareness sessions on health and nutrition related topics; and secure the OPD[2] nutrition services at HF level by dedicated trained nutrition staff;

• Conduct training in CP, GBV and PSS for different stakeholders, actors and volunteers; conduct awareness sessions for community members on protection related issues; provide individual case management services for individual protection cases (CP, GBV and PwSN[3])

• Run WASH – HP sessions for different target groups.

 

[1] Reproductive Health (RH)

[2] Outpatient Department

[3] Persons with Specific Needs (PwSN)

 

General purpose of the position

The Project Manager is in charge of the implementation and the supervision of the project entitled: “Multi-sector emergency response for the conflict affected population (IDPs, returnees, vulnerable (host) communities)”. As Head of base, he/she is responsible for overseeing (in collaboration with respective coordinators / managers) the Administrative, HR, Logistics and Security units in Kandahar.

 

Main responsibilities and tasks

Main responsibilities:

• Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description

• Guarantee an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations

• Team management and project integration assurance across the 3 sectors

• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project

• Oversee the Administrative, HR, Logistics and Security units in Kandahar

More specifically:

Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:

• Team recruitment, liaise with HR department and technical Coordinators to secure up to date HR files

• Prepare and organize training for volunteers and teams

• Project kick-off and presentation/sharing of project with teams

• Review and prepare a detailed activities plan with team

• Agree and establish clear reporting and communication lines

• Verification on the targeting of beneficiaries

• Ensure sector SOPs and guidelines are properly applied and adhered to

• Permanent on-job coaching of teams to work on quality in delivery

• Ensure security assessment for teams’ daily movement and report incidents/concerns in a proactive manner to the Head of Mission and Security Focal points

Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan

• Prepare weekly liquidity plan

• Approval of all purchases/contracting and budget line allocations

• Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spreadsheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period

• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department

• Verify the list of expenditures prior to finalizing the interim and final financial reports

• Holds final responsibility for verification of all support documents’ completeness and correctness

Manage team and to provide relevant capacity building and on-job coaching to the project team:

• Manages and evaluates the performance of the project staff

• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

• Ensure use of correct/relevant forms for assessments and reporting by the team

• Ensure fluent chain of information/data transfer from field to supervisors

• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data

• Continuous/fast verification of data quality collected and received from field staff

• Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.

• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

• Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.

• Oversee team attendances and authorize holidays, liaise with HR department to secure up to date HR files

• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries

• Applying a result-oriented approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project

Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

• Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS’ PAT reporting tool

• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated.

• Holds final responsibility for all support documents (means of verification) and general project documents

• Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

• Attend the relevant cluster meetings and ensure timely reporting of highlights to HoM.

• Ensure regular updates to donor representatives.

• Coordinate with relevant line-ministries and assure the timely signature of sub-agreement with MoPH and MoEc for the implementation of the project.

• Support INTERSOS with the implementation of the Country Strategy, in particular for the development of specific and detailed sector strategies.

• Contribute to the coordination between the different project-teams for the projects in Afghanistan. Proactively participate in cluster meetings and other relevant working groups for Afghanistan, also relevant inter-sectoral coordination meetings at national level.

• Ensure systematic information and update sharing with the HoM and other programme staff.

• Coordinate with other INTERSOS projects/sectors in Kandahar for effective and efficient referral of cases between INTERSOS projects/sectors.

Head of Base:

• Represent INTERSOS in relevant meetings

• Support the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task.

• Support the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse.

• Oversee the Administrative, HR and Logistics units in Kandahar

• Cooperate with the Logistic Manager for any logistic and procurement-related tasks in the field base.

• Cooperate with the Country Finance Coordinator for the supervision of the financial and administrative aspects in the field base.

• Cooperate with the HR manager for the implementation of the HR procedures at field level.

Perform any other related duties as required.