Afghanistan

Required profile and experience

Education

• Essential degree and specialization in Logistics and/or Supply Chain Management

Professional Experience

• Essentially at least four years of working experience in relevant logistics positions and previous humanitarian experience with NGOs in developing countries. Desirable previous experience in emergencies

Professional Requirements

• Extensive experience in Logistics related skills as listed above (managing supplies, assets, team support, vehicle fleet management, and communication);
• Strong analytical and strategic planning skills;
• A proven record of effective management of people and resources, including planning and organisational skills
• Excellent negotiation skills, and good interpersonal and team skills, together with the capacity to remain calm under pressure and not lose sight of strategic priorities.
• Experience of management/supervisory responsibilities, including support to development of others (including mentoring/ coaching, and team building experience);
• Willingness to travel app. 40% to field bases;
• Experience in insecure environments, and knowledge of the principles of security management;
• Sympathy with the aims and objectives of Intersos;
• Commitment to humanitarian principles and action;
• Commitment to Intersos’s equal opportunity, Safeguarding and gender policies.
• Demonstrated experience of integrating gender and diversity issues into logistics programmes an advantage.
• Strong leadership qualities to manage the team, motivate them and to influence other colleagues to perform, both within logistics and across other functions.
• Excellent communication/networking skills to enable his/her team to articulate any issues to management as well as other stakeholders.
• Demonstrated problem-solving and organizational skills.
• Ability to prioritize, to make decisions independently and to analyse data and understand connections.
• Have a procedural mindset, understanding of quality management principles, and give attention to details.
• Be an individual with high standards of integrity, with excellent negotiating skills and ability to manage external relationships.

Languages

• Excellent written and spoken English
• Pashto and/or Dari language is an added value

Personal Requirements

• Strategic vision
• Leadership
• People management and development
• Service orientation
• Behavioral flexibility
• Results and quality orientation
• Stress management
• Commitment to INTERSOS principles

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Logistics and Supply Coordinator

Code: SR-28-9553

Duty station: Kabul with frequent travels to field locations

Starting date: 31/03/2025

Contract duration: 12 months

Reporting to: Country Director

Functional Supervisor: Regional Logistic Coordinator

Supervision of: Logistics Team

Type of Duty Station: Non-family duty station

General context of the project

Over 40 years of conflicts and political turmoil have taken a massive cumulative toll on the people of Afghanistan. A total of 18.4 million people, almost half of the total population, have been estimated by the UN to need humanitarian assistance prior to recent events. Severe droughts are recurring in Afghanistan, currently resulting in nearly 14 million people in acute food insecurity, with over 3 million children facing severe malnourishment. The recent displacement of 550,000 people is adding to an estimated 2.9 million people who remain internally displaced and in need of humanitarian assistance, while winter months are around the corner.

INTERSOS has been working in Afghanistan since 2001, with a country office in Kabul, and field bases in Kandahar and Zabul provinces. In recent years INTERSOS has been focusing its assistance based on integrated community-based approach that includes primary health care (including sexual and reproductive health care), nutrition and protection programmes serving conflict-affected populations, particularly in hard-to-reach areas, with a special focus on socially excluded individuals, including women, children and persons living with disabilities.

With its operational approach and active engagement with the communities, INTERSOS has been enjoying strong community acceptance and operational access. All INTERSOS activities continue to be implemented in Afghanistan at present time, with no operational restrictions and with full inclusion of female staff.

It is widely anticipated that Afghanistan’s humanitarian situation may deteriorate further, given that the international support to key essential and social services – food aid, health, education, and other essential services, is currently frozen. Although humanitarian aid can not replace this gap, the international assistance that prioritises urgent humanitarian needs will be essential.

At the same time, unless the operational environment with all its impediments (including in relation to banking/cash transfers and counter-terrorism measures) does not improve, the response will continue to be a challenge.

Recognising that the humanitarian situation in Afghanistan will require a more intensified international humanitarian assistance, INTERSOS remains in Afghanistan to deliver its ongoing activities, and potentially scale up its response.

 

General purpose of the position

Define and implement all supply, logistics, and ICT strategies and support to the mission, ensuring the pertinence and coherence of logistics and supply systems, adequacy of the means provided, and compliance to INTERSOS standards, protocols, and procedures to foster the development of the mission and optimize the impact of the projects.

Work closely with program and administrative staff to ensure comprehensive reporting, support, and assistance to all INTERSOS activities.

Is responsible for the logistics management of IMP software and part of the mission Senior Management Team (SMT).

Main responsibilities and tasks:

Logistics Information Management

• Provide monthly reporting to the Country Director and Regional Logistics and Supply Coordinator (through IMP) and related people on projects/mission evolution from the technical/logistics perspective and propose corrections if needed
• Ensure that data reported in INTERSOS Logistics software (Intersos Management Platform - IMP) is correctly used and accurate. Provide training to mission staff if required and support the implementation of INTERSOS Logistics software in missions

Supply-Chain Management and Procurement

• Monitoring overall procurement performance for the mission. Ensure effective and cost-efficient procurement planning by liaising with technical staff, Field Coordinator, and/or Project Managers. Ensure that online procurement plans are created on IMP and up to date while guaranteeing INTERSOS and donor procurement policies and procedures are being adhered to at all times. Research to ascertain the best products and suppliers in terms of best value, delivery schedules and quality
• Coordinate with the Administration and Finance Department to ensure that payment processes to suppliers are made on time and respecting the financial systems
• Plan and perform field audits to ensure consistency in process application and proper documentation and filing are maintained
• Develop and implement service contract management instructions, policies, and procedures. Examine and re-evaluate existing service contracts and oversee regular rent, utility payments (i.e., electricity, water, gas, etc.), office and guesthouse maintenance contracts, and running costs procedures. Ensure that they are properly handled by Logistics and Supply Officer and Assistants, Administration, and/or focal points
• Overview that the Supply Manager/Assistant and Field Coordinator Logistics and Supply Officer maintain and update a pre-qualified suppliers list per base
• Is responsible for ensuring the good storage of all projects materials within warehouse/stock, in respect of the INTERSOS Supply SOPs and regular inventory checks every quarter
• Check and coordinate with logistics staff that goods deliveries are done as planned and properly stored
• Prepare and launch tenders documents in coordination with the Supply team

Transportation management

• Ensure that INTERSOS Fleet Management model, movement security protocols, and Brand Identity Manual are applied in missions - the fleet is checked, and regularly maintained and that vehicles are insured and taxes are paid
• Follow-up on proper monitoring of fuel consumption and use of vehicle log-book, maintenance log, oil log, and other fleet formats and templates by Field Coordinator logistics staff. Ensure that proper documentation of vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly handled by logistics staff
• Contribute to the development of sustainable approaches to transport management by streamlining INTERSOS environmental policy and Regional Office suggestions
• Facilities and Communications management
• Oversee the installation and maintenance of functional office space(s) and guesthouse facilities with adequate living conditions and in accordance with INTERSOS minimum standards and brand identity manual. Ensure the application of defined safety and security measures and make inspection visits to assess the rehabilitation needs of facilities
• Is responsible for ensuring that facilities have an appropriate IT and Communications infrastructure and equipment to sustain INTERSOS software platforms and in line with policies and procedures - allowing permanent communication between capital, projects, bases, and HQ and proper management of the bases. Guarantees that all staffs in the mission have proper training on how to use communications equipment available (e.g. satellite phones, HF/VHF radios, computers, etc.)
• Contribute to the development of sustainable approaches to facility management by streamlining INTERSOS environmental policy and Regional Office suggestions

Assets management

• Oversee the purchase, use, and maintenance of IT assets, office and project equipment, and communication tools, while ensuring that all mission assets registered in IMP are documented, issued with unique INTERSOS asset numbers, tagged, and logged according to asset management policies and procedures
• Report asset list at the end of the project and oversee asset rollover according to the defined destination with the Programs Department
• Oversee regular fixed assets check every quarter

Human Resources management

• Coordinate the Logistics team and participates in the HR processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff development and internal communication) to ensure both the sizing and the amount of knowledge required for the activities he is accountable for

Applied security

• In collaboration with the Head of Mission and the Security Coordinator (if present) is responsible for co-defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, monitoring daily the security rules and reporting to the Head of Mission of any problem. For this purpose, in case of absence of a dedicated Security Focal Point, the Logistics Coordinator has to create an appropriate environment to facilitate the exchange of information on security situations. Is the security backup in the absence of the Country Director.

 

HOW TO APPLY:

Interested candidates are invited to apply following the link below: 

https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/66eea5d4ec4180032a99a838/

Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS. 

Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.

 

Required profile and experience Education MA’s Degree in Development, International Political Economy, Humanitarian Response, or a relevant technical subject (livelihood, WASH, ES/NFI, Protection, etc) or another relevant field. Professional Experience Minimum ten years of experience in humanitarian aid settings with INGOs, UN agencies, and international organizations of which at least 3 abroad, with a minimum of 2 years in a senior management role. Experience in designing, carrying out, analyzing, and reporting on multi-sectorial emergency assessments, in line with internal and donor requirements. Previous experience in Disaster RIsk Reduction (DRR), WASH and Shelter. Experience managing complex emergency response programs through both direct implementations, through local partner organizations, and within consortia arrangements. Demonstrated familiarity with grant management and compliance requirements of major institutional donors (e.g AICS, ECHO, BHA, OCHA, UNHCR, etc) Professional Requirements Ability to manage a large team Experience in Afghanistan or any similar humanitarian context will be an asset Experience in mainstreaming cross-cutting issues into humanitarian programs. Protection, gender mainstreaming, conflict sensitivity, DRR, etc. Experience working with major grants and international donors. Desirable experience managing WASH, shelter, NFI, and livelihood programs Desirable experience managing integrated projects and Intersectorial programs (Triple NEXUS). Essential computer literacy (MS Office and Internet) Languages Fluency in English (written and spoken) Personal Requirements Good organizational and planning skills Leadership, team management and cooperation Flexibility Negotiation skills and decision-making skills Diplomatic, interpersonal, and excellent communication skills Ability to take initiative and work independently. Understanding of humanitarian operations principles, standards, and best practices Commitment to INTERSOS principles Ability to work under pressure.

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people. Terms of reference Job Title: Emergency Coordinator - DRR, WASH, Shelter, and Livelihoods Code: SR-28-9587 Duty station: Roving in the south (Kandahar, Uruzgan and Zabul provinces) and north region (70% of time) & Kabul (30% of time) Starting date: 01/01/2025 Contract duration: 6 months (renewable) - funds depending on project approval Reporting to: Country Director Functional Supervisor: Head of Programme Supervision of: Emergency Response Team Dependents: Non-family duty station General context of the project Over 40 years of conflicts and political turmoil have taken a massive cumulative toll on the people of Afghanistan. A total of 18.4 million people, almost half of the total population, have been estimated by the UN to need humanitarian assistance prior to recent events. Severe droughts are recurring in Afghanistan, currently resulting in nearly 14 million people in acute food insecurity, with over 3 million children facing severe malnourishment. The recent displacement of 550,000 people is adding to an estimated 2.9 million people who remain internally displaced and in need of humanitarian assistance, while winter months are around the corner. INTERSOS has been working in Afghanistan since 2001, with a country office in Kabul, and field bases in Kandahar and Zabul provinces. In recent years INTERSOS has been focusing its assistance based on integrated community-based approach that includes primary health care (including sexual and reproductive health care), nutrition and protection programmes serving conflict-affected populations, particularly in hard-to-reach areas, with a special focus on socially excluded individuals, including women, children and persons living with disabilities. With its operational approach and active engagement with the communities, INTERSOS has been enjoying strong community acceptance and operational access. All INTERSOS activities continue to be implemented in Afghanistan at present time, with no operational restrictions and with full inclusion of female staff. It is widely anticipated that Afghanistan’s humanitarian situation may deteriorate further, given that the international support to key essential and social services – food aid, health, education, and other essential services, is currently frozen. Although humanitarian aid can not replace this gap, the international assistance that prioritises urgent humanitarian needs will be essential. At the same time, unless the operational environment with all its impediments (including in relation to banking/cash transfers and counter-terrorism measures) does not improve, the response will continue to be a challenge. Recognising that the humanitarian situation in Afghanistan will require a more intensified international humanitarian assistance, INTERSOS remains in Afghanistan to deliver its ongoing activities, and potentially scale up its response. General purpose of the position The overall purpose of this position is to lead the development and implementation of INTERSOS Emergency responses, ensuring that the mission emergency response/crisis modifier plans and activities for INTERSOS Afghanistan are funded, and are successfully implemented according to the respective project budgets and time frame and the highest standards of quality and accountability. The position ensures that all activities are aligned with the objectives of the Country Strategic Plan and donor guidelines; and that emergency response activities are synergized with the ongoing mission programming. The emergency response program will focus on DRR, WASH, Shelter, NFI and livelihood activities. Main responsibilities and tasks Emergency preparedness and response planning and implementation: Monitor the early warning information being gathered from INTERSOS (with focus on field-level data/info) as well as that of UN agencies, government and other INGOs. Share information on any alerts with the CD, Head of Program and other Programme Managers. Monitor potential emergency/humanitarian needs and advise the Senior Management Team on appropriate responses. Keep up to date with any changes in or updates to national assessment results, appeals and guidelines, and communicate these to relevant staff. Coordinate and lead rapid needs assessments in areas affected by shocks or where early warning information suggests a need for early action. Regularly update INTERSOS Afghanistan Preparedness for Effective Emergency Response/Crisis Modifier plan. Develop and implement capacity-strengthening plans for INTERSOS’s Emergency Response Team and partner staff Ensure that emergency response programs are implemented in line with National and Cluster quality standards. Ensure programs are designed and implemented in accordance with the Core Humanitarian Standard of Quality and Accountability (CHS). Promote knowledge sharing within the Country program with particular attention to humanitarian accountability issues. Ensure emergency projects/program staff are kept up to date on best practices in the fields of emergency preparedness and response. Support the resilience and durable solutions programs with training and support to the Disaster Risk Management Committees and link emergency response interventions with them wherever possible. Financial Management: Manage expenditure of approved emergency budgets ensuring compliance with donor requirements and INTERSOS’s financial procedures. Keep the CD, HoP, PgM, CFC and Grants and Reporting Manager informed of any variances that may need to be communicated to donors in good time. In collaboration with the finance team, PgM and the HoP, develop emergency project budgets. Assist direct reports with financial management. Ensure all emergency response projects have detailed procurement plans; share and monitor progress together with the logistics & supply team timely. Team Management: Manage emergency response team and ensure their ongoing career development, following INTERSOS’s internal review process (IRP) and strengthening their management capacity, Identify needs and opportunities for technical and capacity development within the emergency team and rollout of capacity strengthening initiatives (e.g. training, coaching) Identify staffing needs in line with programming and assist in the timely recruitment of staff. Ensure staff comply with the INTERSOS Safeguarding framework and contribute to the establishment of preventive measures to reduce the potential for abuse within INTERSOS’s programme. Programme Design and Reporting: Together with the CD & HoP, build relationships with current and potential donors to support the continued growth of INTERSOS’s Emergency response funding. Provide brief periodic updates to the CD, HoP, and members of the Country Management Team, and to INTERSOS Head Office as relevant. Develop concept notes, proposals and funding applications to build INTERSOS’s emergency portfolio and to respond to crises – working with technical coordinators as appropriate. Provide the Grants and Reporting Manager, CD, HoP, etc. with timely responses to queries on concept notes, proposals and reports. Ensure monthly reports are submitted to the Grants and Reporting Manager by the deadline. Report any new developments, problems and challenges encountered in implementing emergency response projects in a timely manner and through appropriate channels. Networking and Coordination: Ensure proper representation of INTERSOS Afghanistan program at Cluster, working groups, and other emergency preparedness and response-related meetings (in consultation with the CD, HoP and Program Managers) Ensure INTERSOS programs are coordinated with other actors and included in all relevant databases, 4W matrices, etc. Ensure good collaboration and working relationships with government and other relevant partners. Create appropriate links, working procedures, and information sharing with stakeholders – UN agencies, INGOs, NGOs, and government bodies regarding response plans, agreements, reports, training, etc. Share information on INTERSOS interventions and promote good relations and collaboration with other actors working in the area. Monitoring, Evaluation, Accountability and Learning: Conduct frequent supervision and monitoring visits to program areas (per security clearance) and identify any issues needing attention related to implementation, donor compliance, and program quality standards. Take responsibility for the implementation of learning and recommendations from external or internal reviews/evaluations and donor feedback. Working with the MEAL unit, PgM, Technical coordinators, and the HoP as relevant, plan and lead on baseline/endline surveys, post-distribution monitoring etc as well as any external evaluations, ensuring timely analysis and reflection on findings to inform program adaptation and learning. Ensure that beneficiaries have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods. HOW TO APPLY: Interested candidates are invited to apply following the link below: https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/67164f3771b7c703042e511e/ Please note that our application process is made of 3 quick steps: register (including your name, email, password and citizenship), sign-up and apply by attaching your CV in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS. Please also mention the name, position and contact details of at least three references: two line managers and one HR referent. Family members are to be excluded. Only short-listed candidates will be contacted for the first interview.

Required profile and experience
Education
Essential degree and specialization in Logistics and/or Supply Chain
Management

Professional Experience
Essentially at least four years of working experience in relevant logistics
positions and previous humanitarian experience with NGOs in developing
countries. Desirable previous experience in emergencies

Professional Requirements
● Extensive experience in Logistics related skills as listed above
(managing supplies, assets, team support, vehicle fleet management,
and communication);
● Strong analytical and strategic planning skills;
● A proven record of effective management of people and resources,
including planning and organisational skills
● Excellent negotiation skills, and good interpersonal and team skills,
together with the capacity to remain calm under pressure and not lose
sight of strategic priorities.
● Experience of management/supervisory responsibilities, including
support to development of others (including mentoring/ coaching, and
team building experience);
● Willingness to travel app. 40% to field bases;
● Experience in insecure environments, and knowledge of the principles of
security management;
● Sympathy with the aims and objectives of Intersos;
● Commitment to humanitarian principles and action;
● Commitment to Intersos’s equal opportunity, Safeguarding and gender
policies.
● Demonstrated experience of integrating gender and diversity issues into
logistics programmes as an advantage.
● Strong leadership qualities to manage the team, motivate them and to
influence other colleagues to perform, both within logistics and across
other functions.
● Excellent communication/networking skills to enable his/her team to
articulate any issues to management as well as other stakeholders.
● Demonstrated problem-solving and organizational skills.
● Ability to prioritize, to make decisions independently and to analyse data
and understand connections.
● Have a procedural mindset, understanding of quality management
principles, and give attention to details.

● Be an individual with high standards of integrity, with excellent
negotiating skills and ability to manage external relationships.
Languages
Excellent written and spoken English
Pashto and/or Dari language is an added value
Personal Requirements
● Strategic vision
● Leadership
● People management and development
● Service orientation
● Behavioral flexibility
● Results and quality orientation
● Stress management
● Commitment to INTERSOS principles

HOW TO APPLY:
Interested candidates are invited to apply following the link below:
https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/66
eea5d4ec4180032a99a838/
Please note that our application process is made of 3 quick steps: register
(including your name, email, password and citizenship), sign-up and apply by
attaching your CV in PDF format. Through the platform, candidates will be able to
track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least three
references: two line managers and one HR referent. Family members are to be
excluded.
Only short-listed candidates will be contacted for the first interview.

INTERSOS is an independent humanitarian organization that assists the victims
of natural disasters, armed conflicts and exclusion. Its activities are based on
the principles of solidarity, justice, human dignity, equality of rights and
opportunities, respect for diversity and coexistence, paying special attention to
the most vulnerable people.

Terms of reference
Job Title: Logistics and Supply Coordinator
Code: SR-28-9553
Duty station: Kabul with frequent travels to Field locations
Starting date: 04/11/2024
Contract duration: 12 Months
Reporting to: Country Director
Functional Supervisor: Regional Logistics Coordinator
Supervision of: Logistics team
Type of duty station: Non-family Duty station

General context of the project
Over 40 years of conflicts and political turmoil have taken a massive cumulative toll
on the people of Afghanistan. A total of 18.4 million people, almost half of the total
population, have been estimated by the UN to need humanitarian assistance prior to

recent events. Severe droughts are recurring in Afghanistan, currently resulting in
nearly 14 million people in acute food insecurity, with over 3 million children facing
severe malnourishment. The recent displacement of 550,000 people is adding to an
estimated 2.9 million people who remain internally displaced and in need of
humanitarian assistance, while winter months are around the corner.
INTERSOS has been working in Afghanistan since 2001, with a country office in
Kabul, and field bases in Kandahar and Zabul provinces. In recent years INTERSOS
has been focusing its assistance based on integrated community-based approach
that includes primary health care (including sexual and reproductive health care),
nutrition and protection programmes serving conflict-affected populations,
particularly in hard-to-reach areas, with a special focus on socially excluded
individuals, including women, children and persons living with disabilities.
With its operational approach and active engagement with the communities,
INTERSOS has been enjoying strong community acceptance and operational
access. All INTERSOS activities continue to be implemented in Afghanistan at
present time, with no operational restrictions and with full inclusion of female staff.
It is widely anticipated that Afghanistan’s humanitarian situation may deteriorate
further, given that the international support to key essential and social services –
food aid, health, education, and other essential services, is currently frozen.
Although humanitarian aid can not replace this gap, the international assistance that
prioritises urgent humanitarian needs will be essential.
At the same time, unless the operational environment with all its impediments
(including in relation to banking/cash transfers and counter-terrorism measures)
does not improve, the response will continue to be a challenge.
Recognising that the humanitarian situation in Afghanistan will require a more
intensified international humanitarian assistance, INTERSOS remains in Afghanistan
to deliver its ongoing activities, and potentially scale up its response.

General purpose of the position
Define and implement all supply, logistics, and ICT strategies and support to the
mission, ensuring the pertinence and coherence of logistics and supply systems,
adequacy of the means provided, and compliance to INTERSOS standards,
protocols, and procedures to foster the development of the mission and optimize
the impact of the projects.

Work closely with program and administrative staff to ensure comprehensive
reporting, support, and assistance to all INTERSOS activities.

Is responsible for the logistics management of IMP software and part of the
mission Senior Management Team (SMT).

Main responsibilities and tasks
Coordination and support
● Participate actively in the definition and update of annual project planning
and budgets, defining strategies and providing advice to the Head of
Mission in the translation of the identified logistics, supply, and ICT needs
into objectives, priorities, and resources needed for the mission
● Is responsible for monitoring the implementation of logistics, supply, and
ICT activities in the mission (construction and rehabilitation, stock and
supply of non-medical and medical material, fleet management and
transport, water and sanitation, vehicles and engines,
equipment/installation and infrastructures, security rules (implementation
and enforcement, ICT, assets, etc.)
● Ensure compliance with INTERSOS standards, protocols, and
procedures, across the mission and according to donor requirements

including procurement. Report to the Head of Mission on the development
of the ongoing programs and propose reorientation strategies when
needed
● Is responsible for ensuring technical reference and support for all logistics,
supply, and ICT issues in the mission, providing coaching to logistics staff,
and representing INTERSOS in meetings with authorities, other NGOs,
and coordination networks for technical/logistics-related issues
● Ensure the production of mission-level SOPs (if needed) for the Logistics
needs

Logistics Information Management
● Provide monthly reporting to the Country Director and Regional Logistics
and Supply Coordinator (through IMP) and related people on
projects/mission evolution from the technical/logistics perspective and
propose corrections if needed
● Ensure that data reported in INTERSOS Logistics software (Intersos
Management Platform - IMP) is correctly used and accurate. Provide
training to mission staff if required and support the implementation of
INTERSOS Logistics software in missions

Supply-Chain Management and Procurement
● Monitoring overall procurement performance for the mission. Ensure
effective and cost-efficient procurement planning by liaising with technical
staff, Field Coordinator, and/or Project Managers. Ensure that online
procurement plans are created on IMP and up to date while guaranteeing
INTERSOS and donor procurement policies and procedures are being
adhered to at all times. Research to ascertain the best products and
suppliers in terms of best value, delivery schedules and quality
● Coordinate with the Administration and Finance Department to ensure
that payment processes to suppliers are made on time and respecting the
financial systems

● Plan and perform field audits to ensure consistency in process application
and proper documentation and filing are maintained
● Develop and implement service contract management instructions,
policies, and procedures. Examine and re-evaluate existing service
contracts and oversee regular rent, utility payments (i.e., electricity, water,
gas, etc.), office and guesthouse maintenance contracts, and running
costs procedures. Ensure that they are properly handled by Logistics and
Supply Officer and Assistants, Administration, and/or focal points
● Overview that the Supply Manager/Assistant and Field Coordinator
Logistics and Supply Officer maintain and update a pre-qualified suppliers
list per base
● Is responsible for ensuring the good storage of all projects materials within
warehouse/stock, in respect of the INTERSOS Supply SOPs and regular
inventory checks every quarter
● Check and coordinate with logistics staff that goods deliveries are done as
planned and properly stored
● Prepare and launch tenders documents in coordination with the Supply
team

Transportation management
● Ensure that INTERSOS Fleet Management model, movement security
protocols, and Brand Identity Manual are applied in missions - the fleet is
checked, and regularly maintained and that vehicles are insured and
taxes are paid
● Follow-up on proper monitoring of fuel consumption and use of vehicle
log-book, maintenance log, oil log, and other fleet formats and templates
by Field Coordinator logistics staff. Ensure that proper documentation of
vehicles (i.e. lease, insurance, mechanical inspection, etc.) is properly
handled by logistics staff
● Contribute to the development of sustainable approaches to transport
management by streamlining INTERSOS environmental policy and
Regional Office suggestions

Facilities and Communications management
● Oversee the installation and maintenance of functional office space(s) and
guesthouse facilities with adequate living conditions and in accordance
with INTERSOS minimum standards and brand identity manual. Ensure
the application of defined safety and security measures and make
inspection visits to assess the rehabilitation needs of facilities
● Is responsible for ensuring that facilities have an appropriate IT and
Communications infrastructure and equipment to sustain INTERSOS
software platforms and in line with policies and procedures - allowing
permanent communication between capital, projects, bases, and HQ and
proper management of the bases. Guarantees that all staffs in the mission
have proper training on how to use communications equipment available
(e.g. satellite phones, HF/VHF radios, computers, etc.)
● Contribute to the development of sustainable approaches to facility
management by streamlining INTERSOS environmental policy and
Regional Office suggestions

Assets management
● Oversee the purchase, use, and maintenance of IT assets, office and
project equipment, and communication tools, while ensuring that all
mission assets registered in IMP are documented, issued with unique
INTERSOS asset numbers, tagged, and logged according to asset
management policies and procedures
● Report asset list at the end of the project and oversee asset rollover
according to the defined destination with the Programs Department
● Oversee regular fixed assets check every quarter

Human Resources management
● Coordinate the Logistics team and participates in the HR processes
(recruitment, training, briefing/debriefing, evaluation, potential, detection,
staff development and internal communication) to ensure both the sizing

and the amount of knowledge required for the activities he is accountable
for

Applied security
● In collaboration with the Head of Mission and the Security Coordinator (if
present) is responsible for co-defining and monitoring the technical
aspects of the risk reduction policy, transport, communication, protection,
identification and preparation of the technical aspects of the mission
security policy and guidelines, evacuation plan and contingency plan,
monitoring daily the security rules and reporting to the Head of Mission of
any problem. For this purpose, in case of absence of a dedicated Security
Focal Point, the Logistics Coordinator has to create an appropriate
environment to facilitate the exchange of information on security
situations. Is the security backup in the absence of the Country Director.

 

YOUR PROFILE:

• You hold a degree in Humanitarian Action/ Social Work/Development studies or social fields (anthropology, psychosocial, sociology, protection) and disability studies is an asset
• You have 5 years’ experience in I/NGO work in emergency contexts (compulsory) and 2 years’ experience in project management with I/NGOs(compulsory)
• You have also one year experience in advocacy related to disability and vulnerability issue with NGOs, preferably in emergency contexts
• You a deep knowledge of rights-based approaches
• You have excellent verbal and writing skills in English.

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truely believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

 

JOB CONTEXT:

HI started working in Afghanistan in 1996 and currently works across 6 provinces (Kabul, Kandahar, Kunduz, Heret, Nimruz and Bamyan). The population groups targeted by HI interventions include IDPs, returnees, persons with disabilities, women headed households and other vulnerable people who have been affected by natural and manmade disasters.  HI is a strong actor promoting and advocating for the rights of survivors of landmines and other people with disabilities as a whole and provides technical support to key stakeholders including humanitarian partners.

HI’s activities cover several thematic areas including Mine Risk Education, Physical rehabilitation, Mental Health and Psychosocial support (MHPSS) and Livelihoods.

 

HI co-chairs the Disability Inclusion Working Group (DiWG) as well as supports Organisations of Persons with Disabilities (OPDs) as an integral aspect of mainstreaming disability inclusion in the country and across the humanitarian response.

 

YOUR MISSION:

Under the line management of the Technical Head of Programmes, the IHA Specialist contributes to the implementation of the HI’s mandate and country and global strategy.  The IHA specialist will input into the Mission strategy, support design, implementation and monitoring of HI’s inclusive humanitarian action activities.

 

The IHA Specialist will work in close collaboration with the Inclusive Governance Officer, and other humanitarian actors to promote inclusive humanitarian action within the Afghanistan context. The role holder is also expected to forge strong relationships with a key cohort of local stakeholders (Organisations of People with Disabilities – OPDs).

 

In addition, this position uniquely holds an additional role as Co-chair of the interagency and inter-cluster Disability Inclusion Working group. 

 

Your missions will be:

 

1. Expertise

 

• Contributes to the development of mission and global strategies
• Ensures technical support to projects in line with the global technical frameworks and standards.
• Ensures technical learning from projects
• Ensures the control & monitoring of the technical quality and the relevance of HI’s activities in the Programmes under her/his scope
• Adopts a cross cutting intersectoral approach within programming:
• Contributes to the development of research and innovation projects when relevant and within sectorial scope
• Contributes to the animation of the Technical Divisions professional channel

 

 

2. Influence and external influence

• Represent HI as co-chair of the Disability Inclusion Working Group (DIWG) within the Inter-Cluster Coordination Mechanism (ICCM), and work collaboratively with the other co-chair(s).
• Provides technical expertise on behalf of HI in her/his thematic area to relevant networks;
• Contributes to advocacy on specific themes in line with HI’s IHA strategy and operational strategy, promoting participatory approaches. Ensures harmonized technical messaging is provided in interagency working groups and that HI speaks with a common voice on technical issues;

 

3. Business development

• Contributes to the development of context analysis with her/his sectorial scope;
• Contributes to the design and writing of concept notes/proposals for new projects in the country;
• Identifies & develops local partnerships and/or consortium with NGOs and relevant institutions with a focus on delivering technical priorities within his/her sectorial scope;
• Promote and support the active participation of Organisations of Persons with Disabilities (OPDs) in the Working Group and their engagement with the clusters
• Supports capacity building of the OPD network, including supporting the design of fundraising initiatives with the OPDs

 

 

4. Coordination and reporting

• Supports the mission teams to produce regular reports on HI both for internal use and submission to external stakeholders e.g authorities, donors;
• Ensures quantitative and qualitative reporting through relevant tools, focusing on technical support outcomes and learnings;

 

 

CHARACTERISTICS OF THE POSITION:

The security rating of the security environment Afghanistan continues to remain high. However, continues to enjoy has wide acceptance from stakeholders and within the communities it works in.

This position is based in Kabul where expatriates live in secure within compounds in houses equipped with safe rooms and armored doors. Social interaction with other members of the humanitarian community is allowed and expatriates visit other NGO compounds (subject to validation of the security situation by the security manager). In addition, HI has bases in Kunduz, Bamyan, Kandahar, Nimroz and Herat and expats are expected to travel to and work from field locations as and when required. 

The position can also be based in Herat.

 

CONDITIONS:

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team

• 12 months International contract starting from 1st september 2024
• The international contract provides social cover adapted to your situation:
• Unemployment insurance benefits for EU nationals
• Pension scheme
• Medical coverage with 50% of employee contribution
• Repatriation insurance paid by HI
• Salary from 2750€ gross/month upon experience 
• Perdiem: 603.89€ net/month - paid in the field
• Hardship: 500 € net/month paid with your salary
• Paid leaves: 25 days per year;
• R&R: 5 days every 8 weeks
• Position: unaccompanied
• Housing: Collective taken in charge by HI

 

TO APPLY:

Only online by joining a CV and cover letter via the following link:

https://apply.workable.com/j/014340FB44

 

Applications will be processed on an ongoing basis, don’t wait for applying!

Only successful candidates will be contacted.