Belgium

We are looking for someone who is organised, open, efficient, flexible, personable, and can work effectively in a small team. The successful candidate would have to be a good team worker, be able to take initiative, be a good planner, pay attention to detail, and be equally supportive and assertive.

Essential:

• At least three years’ experience of relevant financial and administrative management 

• Understanding of accounting software and double entry book-keeping

• Ability to communicate well in French and English 

• Excellent computer skills (Word, Excel, Internet)

• Ability to handle multiple tasks and competing demands

• Support minded

• An interest in environmental and social issues.

 

Desirable:

• Experience of working for an NGO

• Able to communicate in Dutch.

Fern is a non-governmental organisation (NGO) created in 1995. Our mission is to achieve greater environmental and social justice, focusing on forests and forest peoples’ rights in the policies and practices of the European Union. We do this by co-ordinating NGO networks and by working co-operatively with partners to achieve change.

We believe that to be effective it is essential to understand and address the social dimension of environmental conflicts; that strong coalitions are more likely to achieve lasting change; and that presenting ways forward is often more effective than highlighting problems.

 We have no director, and strive to make decisions by consensus.

 

Details of our current campaign areas can be found at www.fern.org/campaignareas.html

We currently have 14 staff working from two offices, in Brussels (Belgium) and Moreton in Marsh (UK).

We are looking for a new Finance Officer to provide strong and professional support to the organisation. The post will be 4 days per week, but there is flexibility about how these 4 days are worked. The post will be based in Brussels.

Key areas of responsibility and associated tasks

 As a member of Fern’s Finance & Administration team, the Fern Finance Officer (FFO) works with colleagues to ensure that Fern’s campaigns are properly supported to achieve their aims, by providing sound financial and administrative systems, procedures and structures for the organisation.

 The FFO is responsible for the key day-to-day accounting functions of Fern. Keeping accounts for both countries (according to Belgian standards), the FFO ensures that all expenses are processed according to Fern’s policies, paid and booked on time. The FFO follows all payments and receipts, ensuring they are properly documented, and that Fern has up to date financial information available at all times.

 The FFO takes a lead on Belgian administrative issues of the Brussels office including working with the landlord and dealing with health & safety, insurance and Human Resources.

 Specific tasks include:

 Purchase invoices, expenses & payments

·         Ensuring all payments are properly authorised, coded and documented, and making payment
·         Booking payments into Venice & filing paper documents
·         Liaising with suppliers, staff and others to resolve queries
 General accounting & cash/bank management

·         Obtaining bank statements / petty cash accounts, booking onto Venice & filing
·         Reconciling control & suspense accounts and taking corrective action where needed
·         Including suppliers, salary, tax, social security, pensions, lunch voucher accounts
·         Processing partners’ reports and booking into the accounting software
·         Preparing reports & downloading data from the accounting software; supporting colleagues to understand and interpret the information and responding to their queries
·         Monitoring the short-term cash situation and ensuring money is in the correct bank account when needed
·         Applying the correct exchange rates to accounting entries
·         Managing the relationship with Fern’s banks

Salaries & Belgian HR

·         Administering HR information, including collecting and submitting it to Fern’s social partner, (currently Securex), overseeing salaries and managing the relationship with the social partner
·         Acting as focal point for staff queries re human resources and researching answers where necessary
·         Collating, distributing & filing salary & other human resource documentation, contracts, lunch vouchers and similar
·         Posting adverts, sifting applications, coordinating staff input & following up on recruitment processes
·         Dealing with new staff and leaving staff  with regards to contracts, dismissals & resignations
·         Booking UK & Belgium  payroll data into Fern’s software, including payslips, net pay, pensions, tax (UK & Belgium)
·         Supporting staff to prepare timesheets, allocating salary costs per timesheet, and booking salary cost allocations into the accounting software 

Belgian Office Management

·         Establishing & updating Belgium insurance requirements, approving invoices, coordinating claims, managing contracts and filing documentation
·         Ensuring a safe & healthy working environment in Brussels, including management of the landlord relationship and attending Office Management meetings
·         Maintenance of Fern’s legal registration, including publishing information in the Belgian Gazette, filing accounts & tax returns
Finance & Administration Team (FAT) management:

(Jointly with finance & administration team colleagues)

·         Participating in quarterly FAT meetings
·         Establishing FAT objectives and drafting quarterly FAT work plans
·         Regularly reviewing and updating Fern’s House Rules and Procedures
·         Developing FAT job descriptions and participating in recruitment of colleagues into the FAT.

Other requirements

 ·         Travel. As is an international organisation with offices in UK and Belgium, some travel will be required between the offices and possibly further afield
·         Management of the organisation. The finance officer shares responsibility with all colleagues for contributing to the managing of the organisation by attending and inputting to the monthly CCS meetings, held in each office.
 Participate with all staff in the annual strategy meeting and annual board meeting.
 ·         Flexibility. FERN is a small campaigning organisation, and some flexibility will be required with regards to working hours, for example in the case of preparing urgent funding proposals, budgets etc.

• Indicative salary & working conditions

 From €2,417 to €3,467 gross monthly salary Full Time Equivalent (Pro-rata for time worked).  Lunch vouchers, contribution to travel costs from home to office, and legal holidays money (double-pécule de vacances) equivalent to, approximately one month net salary are also included.

How to apply

Applications should be submitted in English and comprise a short covering letter and a CV detailing all relevant work experience. The covering letter should explain why you are interested in this job; what attracts you to Fern; and what you could bring to Fern. Applications without a properly prepared cover letter will not be considered.

Only selected candidates will be contacted.

Deadline for applications: 9am Brussels time, 1st June 2015

Interviews :                        1st interviews will be in Brussels on Wednesday 10th June

                                                2nd interviews will be in Moreton-in-Marsh, UK on Wednesday 17th June

                               

 Send applications to: julie@fern.org

Savoir ▪ Diplôme : Licence en économie (contrôle de gestion / finances) ou équivalent par expérience ▪ Connaissance des réglementations financières et comptables belges ▪ Langues : maîtrise du français et du Néerlandais. L’anglais est un plus. Savoir faire ▪ Expérience professionnelle dans le domaine financier est un atout (y compris comptabilité). ▪ Maîtrise du cycle entier de la gestion financière et comptable ▪ Expérience de l’expatriation ou dans le milieu associatif est un plus. ▪ Maîtrise des outils Windows (très bonne maîtrise d’Excel) Savoir être ▪ Autonomie ▪ Travail en équipe ▪ Rigueur ▪ Organisation ▪ Motivation pour le secteur associatif ▪ Adhérer à la vision de Handicap International : un monde ou toute forme de handicap peut être prévenue, guérie ou intégrée et dans lequel les droits des personnes handicapées sont respectés et appliqués

Contexte et fonctions essentielles du poste Le secteur finances de l’association est responsable de toutes les activités liées à la gestion des dépenses et recettes de l’Association Nationale Belge (ANB) Handicap International (fonds privées et fonds institutionnels). Le Responsable financier (m/f) est responsable de la gestion financière et comptable de l’association Nationale belge et respecte les obligations normatives et réglementaires belges ainsi que les principes et les règles internes de la Fédération Handicap International en conformité avec les valeurs éthiques de HI et en respect des délais requis. Le Responsable financier (m/f) de l’association nationale Belge travaille en étroite collaboration avec le secteur financier du centre opérationnel bruxellois localisé dans les mêmes bureaux. Dans de nombreuses situations leur travail sera mutualisé, il pourra faire appel à l’aide de ses collègues du centre opérationnel bruxellois d’une part et leur portera aide et assistance en cas de surcharge de travail de leur part. Même si structurellement séparé, ils travailleront pour le même objectif commun Le Responsable financier (m/f) de l’association nationale belge est sous la responsabilité du Directeur de l’Association Nationale, et collabore régulièrement avec la Département financier fédéral international et fait appel à des conseils extérieurs en cas de besoin (juridique, financier et conseils RH). ________________________________________ Responsabilités Gestion du secteur ▪ Elaborer le plan d’action annuel du secteur et assurer sa mise en œuvre ▪ Elaborer et gérer le budget du secteur ▪ Participer, en concertation avec l’équipe de l’ANB, aux groupes de travail, mécanismes transversaux et aux réunions Finance des plateformes d’association Belges (ACODEV-NGO-Federatie). Gestion comptable ▪ Supervision du développement de l’outil de gestion comptable (Navision) ▪ Encodage des toutes les opérations comptables ▪ Clôtures comptables mensuelles, semestrielles et annuelles ▪ Réconciliation mouvements comptes bancaires ▪ Gestion des immobilisations et amortissements (inventaire et encodage des écritures comptables) ▪ Gestion des comptes de tiers (avances, fournisseurs, clients, bailleurs) ▪ Réalisation des déclarations fiscales ▪ Elaboration, mise en place et contrôle du respect des règles et procédures comptables de l’association Gestion financière Du siège de l’association ▪ Gestion des risques (analyses et mise en place de mesures limitant les risques) ▪ Appui aux responsables dans l’élaboration des budgets de leur secteur ▪ Elaboration, compilation des budgets du siège ▪ Préparation et analyse des suivis budgétaires ▪ Etablissement des comptes annuels et semestriels ▪ Gestion de la trésorerie (planification des besoins, gestion des paiements, des transferts, des placements). ▪ Elaboration, mise en place et contrôle du respect des règles et procédures financières de l’association Gestion financière des projets financés et/ou cofinancés par l’ANB ▪ Gestion financière des contrats de financements ▪ Contrôle des budgets projets menés directement par l’ANB lors de leur élaboration / révision et suivi ▪ Elaboration et des tableaux de pilotages de financement institutionnels Appui à la Direction ▪ Appui à la gestion associative (Réunion du Conseils d’Administration, Assemblées Générales Compte-rendu ▪ Validation et transfert de la gestion financière de tous les rapports et documents requis pour la réalisation des comptes généraux combinés ▪ Préparation et transfert des rapports à la fédération après validation par l’association nationale belge. ▪ Préparation des audits et mise à disposition de tous les documents à la disposition des auditeurs. Coordination de la préparation des dossiers de vérification et d’agréments divers. Principales interactions Interface Fréquence Interne 1. collègues siège quotidiennement Externe 1. Auditeurs lors des clôtures semestrielle et annuelle 2. Banques occasionnellement 3. Fournisseurs régulièrement 4. Prestataires informatiques régulièrement 5. FHI et HIB régulièrement 6. Membres du réseau HI occasionnellement ________________________________________ Localisation Bruxelles – Association Nationale Belge Entrée en service : 15/6/2015

A graduate in a relevant discipline you will have extensive experience of working with the EU and other major institutional donors as well as an in depth understanding of donor funding policies and regulations. You must have good knowledge of the EC/EuropeAid/EU Delegations structures, decision making processes and compliance mechanisms too. You will possess excellent proposal development skills and sound understanding of logic models such as Logical Framework Analysis. You will have also worked in an NGO in an institutional funding, programme or policy related role. Self-motivated with strong communication skills you will be effective at mentoring, coaching and developing people. In addition you must be able to demonstrate a strong commitment to develop, promote and practice our vision, mission, values and strategy.

ACTIONAID INTERNATIONAL

Directorate: Fundraising and Communications

Position: EU Partnership Manager

Location: Brussels

Duration: Fixed Term (Maternity Cover) contract – 1^st July 2015 to 31^st March 2016

Salary and Benefits:  Competitive

 

If you’ve extensive experience of working with major institutional donors particularly the EU as well as an in depth understanding of donor funding policies and regulations you could be part of the team at ActionAid International helping people use their own power to fight poverty and injustice.

 

As EU Partnership Manager you will play a key role in increasing institutional income from EU Development Aid and help ensure a coordinated approach to fundraising across our federation. This will require supporting countries to develop and implement engagement strategies, gaining an understanding of EU funding trends and priorities as well as helping prepare compelling global and country funding applications. You will assist with donor relationship management, encourage donor intelligence sharing across the Federation and act as our champion in donor networks. You will also develop contract management guidelines, training modules and deliver training to improve our performance and ensure staff are as effective as they can be.

 

A graduate in a relevant discipline you will have extensive experience of working with the EU and other major institutional donors as well as an in depth understanding of donor funding policies and regulations. You must have good knowledge of the EC/EuropeAid/EU Delegations structures, decision making processes and compliance mechanisms too. You will possess excellent proposal development skills and sound understanding of logic models such as Logical Framework Analysis. You will have also worked in an NGO in an institutional funding, programme or policy related role. Self-motivated with strong communication skills you will be effective at mentoring, coaching and developing people. In addition you must be able to demonstrate a strong commitment to develop, promote and practice our vision, mission, values and strategy.

 

If you have the skills and passion to make a difference please visit our website www.actionaid.org/jobs.

 

Are you the right person for the job? Please read this carefully before you apply

Please address the person specification in your application point by point and in detail as it enables us to identify the skills, knowledge and experience you have to be able to do the job effectively.

Please check your application and make sure you meet all the essential criteria listed in the person specification, in addition your application will be stronger if you meet at least some of the desirable criteria. If you do not meet at least all the essential criteria, please don’t apply as we only invite candidates for an interview if they meet the essential criteria listed on the job description. Thank you for your understanding.

 

Recruitment consultancies/agencies should not approach ActionAid with regards to open vacancies. We regret that agency candidates will not be considered.

 

To be considered for this role, you must be able to provide proof of eligibility to work in Belgium or the European Union.  We will not be able to consider your application if you do not have the right to work in Belgium or European Union.

 

ActionAid International welcomes applications from all sections of the community and promotes diversity.

 

Application Procedures

 

Application Procedures: Applications should be sent with your CV, motivation/cover letter by no later than 26th May 2015. You are requested to highlight in the motivation/cover letter how specifically you meet the criteria for this role.  Please clearly indicate which position you are applying for.

 

Internal Applications send to: applications.jhb@actionaid.org

 

 

External Applications send to: frcomms.jhb@actionaid.org

Essential Requirements

 Committed to FoEE’s vision, mission and values

 Relevant professional qualifications in finance and/or accounting, or equal professional

experience for at least two years.

 Understanding of project accounting within a non-profit and restrictive funding context

 Able to demonstrate a solid working level of skills in Microsoft Excel

 Able to both work within and further develop existing systems and procedures

for the people | for the planet | for the future

 A good command of English, which is the working language for this post

 Able to work systematically and with attention to details

 Preparedness to work as part of a team in a fast moving and responsive department, while

also being able to work independently within the parameters of the post

 Able to work in the Brussels office on daily basis

Desirable

 Familiar with one or more of the common bookkeeping systems used in Belgium

 A background in NGO or voluntary activities

 Experience of working with a member-led organization

 Good knowledge of French and/or Dutch are an advantage

 Previous work experience in an international environment

Start date: as soon as possible

Friends of the Earth Europe is looking for a FINANCE OFFICER

Position to start as soon as possible.

Based in Brussels, full time.

Friends of the Earth Europe (FoEE) campaigns for sustainable and just societies and for the

protection of the environment. It unites more than 30 national organisations with thousands of local

groups and is part of the world’s largest grassroots environmental network, Friends of the Earth

International. Please see www.foeeurope.org for more information.

This is an excellent opportunity to join one of the leading green environment groups in Brussels and to be

part of a vibrant network of national member organisations. Under supervision of the Finance

Manager and the Head of Operations, you will support the organisation’s finance department in

collaboration with its campaigns, programmes and management.

Profile of the position

The finance team of FoEE is looking to strengthen its capacity by hiring an additional finance officer.

Together with your colleagues you will help our campaign and project staff by keeping track of

budgets, preparing financial reports to our donors and ensuring a smooth and accurate processing of financial transactions. Additionally, you will be assisting our project partners to ensure proper and full implementation of FoEE’s and funders’ requirements in the case of subgranting.

As part of the job you will be working with FoEE’s many allies and member groups and will get insight into our campaigns. You will also gain a working knowledge of professional NGO finance monitoring tools and systems. This position will require a healthy balance between accuracy, confidence in working with numbers and personal skills, completed by professional maturity.

Key Areas

 Financial reporting to donors and other stakeholders

 Support to budget development and fundraising

 Review and processing of financial transactions

 Controlling financial reports of project partners

 Support to audit process and internal controls

 Development and input to FoEE’s financial monitoring systems

 Support to budget holders

 

Salary between 2.259,- to 2.698,- Euro gross, depending on experience. Benefits include a 13th

month, lunch vouchers, pension scheme and hospitalisation insurance.We also offer full coverage of

train travel for commuting within Belgium. Conditions are according to Belgian legislation including

the legal ability to live and work in Belgium.

This is a full time position. FoEE offers a highly motivating working environment in an international

NGO and office located in an environmentally friendly NGO building.

If you feel you meet our criteria, and feel inspired by the objectives and challenges of the position,

send us a motivation letter with a CV and contact details for two references to

financejobs@foeeurope.org by 20th May 2015. Proficiency tests and interviews are planned for

end of May / beginning of June 2015.

Only shortlisted candidates will be contacted – thank you for your understanding.