Détails de l'annonce
Organisation : Peace Brigades International Belgium
Site web : http://www.pbibelgium.be
Lieu de l'emploi : International Office /
Fichier :pbi_-_terms_of_reference_-_isec_administrator_0.docx
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps partiel
Fonction : Communication
Date de publication : 29/05/2019
Date limite : 03/06/2019
Profil
Essential
Desirable
Qualifications (minimum)
- University degree in non-profit sector
Experience
- Finance Administration
- Office administration
- Working in a multi-cultural environment
- Consensus decision-making
- Event management
- Consensus decision-making
- Event management
Knowledge
- PBI's Principles and Objectives
- Proficient in basic IT skills (Excel, Word, Outlook & open source equivalents)
- Willingness to learn new IT skills (encryption, website content management)
Skills
- Excellent oral and written communication skills
- Proficiency in French / Flemish and English
- Able to build effective relationships with colleagues and suppliers
- Proven attention to detail in numeracy
- Self-motivating, able to work with a can-do attitude
- Time planning and task prioritization
- Willingness to learn and use digital security tools
- Spanish
- Ability to dispense summarize complex debates and discussions
- Spanish
- Ability to accurately summarise complex debates and discussions
Description
TO APPLY sdownload and send the application form to polyxeni.kallini@peacebrigades.org
Download the application form https://www.peacebrigades.org/en/jobs-with-pbi
To maintain ISEC financial systems (x1.5 days)
Carry out finance administration tasks for the ISEC including:
- Administration of the bank accounts overseen by ISEC
- Support the Grants Manager with donor reporting
- Organize and deliver external donor reports for the ISEC budget
- Monitor ISEC budget lines associated with IO office and IT costs
- Review and commentary on claims and invoices
- Register income and provide receipts
- Assist the Finance Manager with Internal Financial Reporting
- Assist the Finance Manager with the payroll administration as needed
- Maintain all documentation to audit standards
- Periodically update procedures and procedures
To maintain ISEC administrative systems (x 1 day)
- Provide general office management for the IO, including purchasing,
- Be the first point of contact for partner companies
- Maintain the offsite storage facility of PBI's archive in Brussels
- Assist the Governance Director with legal and HR administration support including sourcing, arranging and mailing official documentation
- Maintain GDPR compliance for the IO
- Coordinate administrative and logistical support for IC and IOC meetings
- Participate in and take minutes of IO meetings
- Distribute and open incoming post; arrange external post and / or couriers
- Maintain the standard and presentation of the office space
- Maintain office equipment and liaise with suppliers
- Support recruitment processes for new volunteers and staff
- Oversee work plans of IO volunteers and provide support to them
Communications (x 0.5 days)
- Regularly update contacts and records on Excel and Mailman databases
- Coordinate the professional translator network and professional translators and interpreters when necessary
- Manage the relationship with PBI's IT provider, carry out basic IT troubleshooting and triage for the IO, and go to information to resolve issues for users across the organization
- Oversee the Cloud and create access for new users
- Stay up-to-date with developments in the IT Security Working Group