Belgium

 

CANDIDATE PROFILE

• Experience in  educational/training design (at least 2 years)
• At least 5 years professional experience
• Humanitarian experience in supply chain is an asset
•   MSF field experience is an asset
•  Masters is an asset
•  Good communication capabilities, ability to work as a team
•  Flexibility to carry out field visits in all MSF-relevant contexts
• Creative
•  Languages: good oral and written skills in English and French is a must

 CONDITIONS

•  Open ended HQ contract – full time  - Based in Brussels (Ixelles)    
• Hospital Insurance (DKV) - Pension plan – Canteen - 100% reimbursement for public transportation costs
•   Starting date : as soon as possible according to availability

CV + cover letter to be sent before 26/03/2017 to Muriel Moussiaux, 46, rue de l’Arbre Bénit 1050 Brussels or to recruit-hq-hr@brussels.msf.org stating “Supply Learning Officer” in the title

 

 

CONTEXT

The learning & development unit (LDU) aims to narrow the gap between MSF staff expected competencies and real competencies for their present and future positions by offering learning resources in a timely manner, whilst also adapting these resources to evolving operational needs.

Learning Officers work within MSF-OCB’s different departments as key actors of the management of the learning program linked to existing career paths (field + HQ))

They work under the direct hierarchical responsibility of the Learning & Development Unit coordinator, and report also, in matrix management, to the coordinator/director of their department, who provides support and technical supervision.

They contribute directly to the Learning & Development Unit dynamic and functioning, benefiting from administrative support from Learning Administration and pedagogical expertise support from Pedagogical experts.

Driven by MSF’s goals, the OCB Supply chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply its European Supply Center in Brussels, and the Kenya Supply Unit its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

One of the main priorities for the next few years is to ensure that we have a sustainable human resources pyramid. To this end, the role of Learning Office is key to develop our teams’ competencies (supply chain skills or management skills) whether people are on the field, at MSF Supply or at the Headquarters. He/She works closely with the Supply pool/career manager, as well as the MSF Supply HR coordinator. He/she also works together with the other departments (fied+HQ) to ensure when relevant links in their training with the strategic objectives of the Supply Chain department.

JOB PROFILE

Training strategy and pedagogic development

Design & follow up Supply department learning program (using Learning Unit policies and pedagogic methods) Implement evaluation tools before (needs analysis) and after (impact analysis) the courses + organize / write evaluative reports As part of the  Learning Unit, develop the pedagogical tools & guidelines Facilitate the sharing of good practices and information amongst the course organizers (supply technical referents and SIS referents) Regularly collect department learning needs (field+HQ) and link with/update pedagogical objectives Permanently develop his/her own pedagogical expertise notably through the Learning Unit supporting activities, external worskhops, etc. Supervise the department course organizers preparation and evaluation

Delocalized supply training center in Abidjan

Supervise the delocalized training center in Abidjan, ensure standard procedures for training are in place. Make the link with HR and finance department for the running of the structure. Participate to the annual strategy and the budget of the structure Communicate and promote the strategy with the other sections involved, Support the organizers in terms of development of content, pedagogical tools… Attend to key session moments and support the learning methods (Twice a year)

Act as a course organizer as needed

Consolidate pedagogical objectives related to the field needs (in collaboration with the learning experts) Identify & support course trainers and facilitators (Training Of Trainers) --> Ensure pedagogic coherence between objectives and trainers methods Attend selection committees Collect and ensure the distribution of learning materials to the participants Attend  key session moments and support the learning methods Act as a trainer as needed Provide evaluation forms to participants and trainers Organize training documents, course and training material distribution Support group dynamics In collaboration with Learning Administration, complete / finalize administrative tasks Analyze the evaluation forms and report the analysis to LU

Miscellaneous

Oversee other OC's training outcomes & adequately reinforce collaboration with OC counterparts notably by attending international meetings when planned When required, establish quality evaluation and accreditation of external training operators Participate in L&D team dynamics

INFORMATION OFFICER RESPONSIBILITIES

Developp and implement the transfer of knowledge methodology (how to transform the knowledge to be transferable), Ensure the existence of a running and used platform for the base of knowledge Support all the producers of information to make knowledge and experiences available in an appropriate way, Developp and implement the transfer of knowledge methodology (how to transform the knowledge to be transferable) Challenge the consistency between silos and information Ensure relevant information is on the Oops (Online Offline Publication System) with the collaboration of the technical referents and ensure it is updated with the documents that the subject matter expert will provide. Is the project manager for the development of new platforms/tools or supervises the delegation.

ROLE RELATED EXPERIENCE, SKILLS AND KNOWLEDGE 

1. ESSENTIAL SKILLS 

 A first class communicator: with a truly excellent standard of written English, including ability to tailor language to suit the audience and copy edit to a very high standard.

 Very strong organisational skills: ability to plan, organise, coordinate and ensure the delivery of outputs to high standards on time.

 Strategic-minded communicator: Ability to focus work on delivering effective communications strategies that influence key target audiences, and support advocacy work. 

 Excellent networker with first class interpersonal skills, including ability to build strong relationships with key external targets, work collaboratively under pressure, and help develop the capacity of colleagues.

2. ESSENTIAL EXPERIENCE AND KNOWLEDGE  

 At least five years’ experience of working in Communications. Specifically: 

- Drafting and producing newsletters, web content or other communications products, and briefings or reports, in English, ideally for a policy audience. 

- Editing and ensuring quality control of written communications products.

-  Managing relationships with key media contacts, preferably on the EU level.

 Educated to at least degree level in a relevant subject.

 Experience of working with websites and on social media campaigns.

 Computer literate and familiar with standard applications such as MS Office.

3. DESIRABLE EXPERIENCE 

 Previous communications experience in an advocacy or campaigning civil society organisation.

 Work related to development finance policy issues, and understanding of contemporary development and development finance debates.

 Involvement in the design and implementation of communications strategies.

 Awareness of diverse civil society tactics. 

 Knowledge of French or Spanish. 

4. COMMITMENT TO EURODAD’S OBJECTIVES AND WILLINGNESS TO TRAVEL 

 

Communications Manager (Maternity Cover: March 2017 - January 2018)

 

Application deadline: 22nd January 2017 before midnight Central European Time. 

 

 

The purpose of this role is to lead Eurodad’s communications work. This means implementing our Communications Strategy, and updating it if necessary. You will manage relationships with our key media contacts and will be responsible for making all of our external products – including our website, newsletter, social media, briefings and reports – as influential as possible. This will include devising and implementing outreach plans and advising authors on style and structure so that our outputs are read, understood and used by our target audiences. 

 

You will also be responsible for overall quality control of all communications products, which will include significant editing in English as well as helping build the capacity of all Eurodad staff, and you will be expected to author your own web pieces or other communications material. You will manage a small team, which is currently composed of this position plus a Communications Assistant, but will also work closely with a range of Eurodad policy and advocacy staff and with advocacy and communications professionals across the network.

 

In addition you will support the implementation of Eurodad’s fundraising by using your strong writing skills to edit and redraft proposals and reports. 

 

The successful candidate will be an excellent written communicator, with first-class English drafting and editing skills, including structuring written material clearly. They will be experienced in writing to a variety of audiences and communicating technical material easily and effectively. They will be used to building relations and working effectively with a wide variety of media contacts.

 

They will have very strong project management skills – with experience of driving forward the implementation of strategies and workplans. They will be passionate and highly motivated to work on development finance issues as part of Eurodad’s multinational team.

Votre profil :

• Vous disposez d’un master ou d’une expérience équivalente ;
• Vous disposez d’une expérience professionnelle d’au moins 5 ans en gestion administrative et financière, notamment sur le terrain ;
• Vous avez des connaissances en comptabilité et de logiciels comptables ;
• Vous avez développé des compétences en analyse financière, grâce à votre formation et/ou à vos expériences précédentes ;
• Vous connaissez bien les procédures relatives à la gestion et au suivi des projets, de même que les procédures et les formats utilisés par nos bailleurs de fond ;
• Vous avez des compétences d’encadrement ;
• Vous avez une très bonne connaissance du français et du néerlandais. La connaissance de l’anglais est un atout supplémentaire ;
• Vous avez une forte affinité avec les valeurs d’Oxfam-Solidarité ;
• Vous êtes rigoureux(se), précis(e), organisé(e) et orienté(e) résultat.

Oxfam est une organisation internationale de développement qui mobilise le pouvoir citoyen contre la pauvreté. En Belgique, Oxfam-Solidarité s’occupe d'aide humanitaire, de projets de développement, de campagne et de seconde main et est membre d'Oxfam International, une confédération qui est active dans plus de 90 pays dans le monde.

Votre fonction :

• Vous participerez à l’élaboration, au contrôle et à l’ajustement des budgets:

1. Vous appuierez la construction du budget nécessaire sur base de la soumission d’un projet,
2. Vous analyserez les besoins de financement et les coûts inhérents à la mise en place du projet,
3. Vous analyserez, dans le cadre du budget annuel, la proportion d’apport ONG nécessaire en respectant les exigences des bailleurs,
4. Vous contrôlerez la bonne exécution du budget (vous vérifierez l’exactitude des imputations analytiques),
5. Vous analyserez les écarts par rapport aux prévisions, aux budgets établis, aux conventions contractuelles,
6. Vous participez à la rédaction du rapport final relatif au projet en collaboration avec le terrain et échangerez les informations nécessaires,
7. Vous prendrez part aux audits internes/externes, donnerez des explications et fournirez tous les justificatifs nécessaires,
8. Vous analyserez les éventuels risques financiers  et préviendrez les parties prenantes.

• Vous effectuerez des contrôles sur la comptabilité du bureau de liaison :

1. Vous vérifierez et contrôlerez sur base mensuelle les réconciliations des banques et des caisses en provenance du terrain,
2. Vous contrôlerez le respect des procédures administratives et financières au sein du bureau de liaison,
3. Vous recevrez et contrôlerez les pièces comptables (e.a. factures des fournisseurs, prestations, frais divers ...),
4. Vous communiquerez aux parties prenantes les analyses et conclusions issues du contrôle.

• Vous gérerez la trésorerie des projets :

1. Vous effectuerez et transmettrez les ordres d’ouverture/fermeture des comptes bancaires,
2. Vous effectuerez et transmettrez les demandes de crédit/remboursement,
3. Vous donnerez et vérifierez les ordres de paiement des fournisseurs/partenaires,
4. Vous effectuerez les transferts d’argent du siège vers le bureau local,
5. Vous effectuerez régulièrement la réconciliation de trésorerie des projets et des fonds propres (à chaque transfert de trésorerie vers les bureaux locaux).

• Vous êtes également charge(é) de diverses tâches administratives :

1. Vous recevrez et contrôlerez les fiches de prestation (timesheets) des collaborateurs sur le terrain,
2. Vous contrôlerez le respect des diverses procédures (administratives, juridiques, internes et externes),
3. Vous classerez les diverses pièces comptables au siège.

• Vous resterez à la disposition des personnes de terrain dans le cadre de la gestion administrative et financière des projets et vous donnerez des conseils à ce titre.

Oxfam vous propose :

• Contrat à temps plein (38h) à durée indéterminée
• Lieu de travail : siège d'Oxfam-Solidarité, Rue des Quatre-Vents 60, 1080 Bruxelles
• Salaire mensuel brut : min. € 2.146,08 – max. € 3.586,32 (pour 30 ans d’expérience utile) + 13ième mois + chèques-repas et congés extra-légaux.
• Entrée en service : février 2017

Etes-vous la personne que nous recherchons ?

Envoyez votre CV et votre lettre de motivation à jobs@oxfamsol.be avant le 22 janvier 2017, avec la référence «GestAdminFin-RDC».

Pour Oxfam, l’égalité des chances est importante. Les candidats sont donc sélectionnés sur base de leurs qualités et compétences, sans tenir compte de l’âge, l’origine ou le sexe.

Candidate Profile

 

• MSF Finance experience
• University degree or equivalent professional qualification in Finance / Accounting management
• Experience in training (hands on coaching and giving trainings to various levels of staff)
• Familiar with testing and monitoring system quality
• Experience in ERP system (an advantage)
• Experienced in guiding change processes (an advantage)
• Accounting background (an advantage)
• Attention to details, strong analysis and synthesis
• Good communication skill, flexibility and solution oriented
• Working knowledge of computer tools, especially Excel and Project office
• Good level of English and French, both written and spoken compulsory;

 Conditions

 

• 1 year MIO contract (with possible extension)
• Based in Brussels but mainly carried out (up to 70% of the time) in the field - Full time (100%)
• Field position : salary according to MSF-OCB Field salary scale + “recuperation” leaves
• Starting  February / March 2017

 Application (CV + cover letter) to be sent to Recruit-HQ-DG@brussels.msf.org   -

Deadline for applications February 2017 the 3rd.

Context

UniField is an Information System (ERP) aiming to replace the existing field management tools with a new solution that will integrate finance and supply, and be shared by all coordination and projects. The MSF Operational Center of Brussels started his deployment phase since January 2015.

The mission of the UniField Finance MIO is to implement the financial module of the software in the field, performing mapping analyses, transfer knowledge and support  to the users.

Under the direct supervision of :

• The Unifield deployment manager for all deployment aspect of the project
• The Unifield finance technical referent for all technical aspect of the project

 Job Profile

The MIO Unifield Finance will be required to perform the following main activities:

• Mapping analyses at HQ and field level to prepare and design the deployment phase
• Software finance configuration with Db migration and management
• Training and coaching for  users in the missions with adapted training material
• Support to the users for change management and new work organization
• Provide on site regular reports, with extensive feedback & recommendations to the Unifield Finance Referent
• Enforce & monitor the implementation in the field of all conditions required to deploy properly the finance module and ensure a smooth transition from Saga to UniField
• Ensure good coordination with the Supply team with an integrated approach for deployment
• Capitalize all deployment related documentation for the project
• Develop the basic competences of the Supply module for an integrated vision of the software
• In case of planning constrains, the person can be assigned to others tasks and will give his financial expertise and experience to finance and operation departments.