CANDIDATE PROFILE

• Academic level with strategic vision and decision capacity
• Experience in project management and change management
• Knowledge in project management methodology
• Result and quality oriented: perseverance, energy, voluntarism, pragmatism, performance oriented, consistency, be able to take initiatives
• Capacity to represent, negotiate and influence: to manage resistances, be inclusive, have empathy and create buy-in; to be able to arbitrate
• Proven experience in inclusive management style
• Agrees in the principles which lay at the basis of this new managerial model
• Able to develop relations and a network
• Fluent in English, French is an asset
• 5 years of MSF or international NGO experience in a management position, preferably in both field and HQ
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment

CONDITIONS

• Initial fixed-term contract until end of year (may turn in open-ended contract) - Full-time - based in Brussels with (ir)regular travels
• Hospital Insurance (DKV) - Pension plan – Canteen at democratic price - 100% reimbursement for public transportation costs
• Starting position as soon as possible

 CV + cover letter to be sent before 30/01/2019, to General Direction-Sarah Laevens, via e-mail : Recruit-HQ-DG@brussels.msf.org

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CONTEXT

After a study and workshop organised in 2018, MSF OCB launches a programme to increase decisional power closer to the gravity and reality of our field work and to design an adapted operational support.

For the last 20 years, the world in which we work has become more complex, MSF grew rapidly in volume and the size of some projects became equivalent of what used to be the size of missions.

In response to the growing complexity of the organisation’s external environment and the requirements to improve the quality of its operational management and response, MSF developed its operational support by concentrating experience and expertise mainly at headquarters. This de facto generated an increase in internal complexity, with fragmentation of more & more specialised expertise, duplication of validation processes, the research for more and more innovative solutions and the development of highly technical tools.

The “field recentralisation” programme will work through learning by doing, starting with a purposely sought bottom up approach in projects of the OCB Southern Africa portfolio, but may include other operational contexts soon after. Solutions will be specific depending on contextual realities, needs, objectives, and future perspectives. These solutions will evolve through experimenting but also along the evolution of the operational portfolio.

Core principles of the new managerial culture - with the field projects in the centre - which we want to develop are laid out in a roadmap and are based on the following principles:

1. a more stimulating, less bureaucratic and more agile and efficient management: responsibilising field managers, including the role of medical staff in operational decision-making
2. an adapted operational support which contributes to becoming a more diverse and global organisation

JOB PROFILE

The candidate will be responsible to lead the operational translation of the output & recommendations of the consultant’s report into the Southern African (SA) region and beyond. This report can be obtained on request by DG-office.

(S)he will be responsible for the designing & guiding the practical translation of this road map at the level of each pillar and set objectives, timelines, priorities and define deliverables & outcomes, resulting in a project document with a project charter and a “dynamic” project follow up dashboard.

(S)he will identify the key actors of change at field, HQ & MSF SA level; organise working groups and meetings (ad hoc & quarterly progress monitoring meetings); identify and manage necessary support.

(S)he will create buy-in; organise internal communication through capitalisation on the experience, building of success stories;, etc.

(S)he works in an inclusive manner; identify blockages, regulate tensions created by the change, facilitate the resolution of complex problems, foster a positive dynamic. (Change management)

(S)he will monitor progress and budget consequences, analyse risks and suggest solutions. Regular presentations of progress update and difficulties to the Steering Committee (Programme management)

(S)he will feed the organizational model through the experiences and look for examples out of OCB in the MSF movement and beyond. (Strategical organizational reflection)

(S)he will be the focal point for this programme at OCB, will be available to explain key concepts to other (OC-Departments & operational cells) and act as an advisor to guide them into similar paths, if requested

The programme manager will have to be able to travel within Europe and to/in the Southern African region and beyond, whenever needed or requested.

The Programme manager falls under the OCB DG department and reports to the Programme Steering Committee.

• Diplomé Haute école ou Université en communication, sciences politiques ou linguistique. Aussi ouvert aux étudiant(e)s en dernière année.
• Parfaitement bilingue Français-Néerlandais.
• A l’aise avec Excel, le monitoring de base de données et les statistiques.
• Bonnes capacités rédactionnelles
• Bonne connaissance du paysage médiatique belge
• Dynamique, créatif/ve, curieux/se et polyvalent/e
• Bonne capacités organisationnelles et capable de travailler de manière indépendante
• Sensible à la problématique Nord-Sud et aux activités d’Oxfam

Oxfam-Solidarité, ONG belge de développement et d’aide humanitaire, axe son travail sur la lutte contre l’injustice qui est à la base de la pauvreté. Pour cela, Oxfam-Solidarité s’associe à des organisations partenaires dans le Sud et mène des activités de sensibilisation, de plaidoyer et des campagnes dans le Nord. Oxfam-Solidarité est membre d’Oxfam International, confédération regroupant 17 Oxfams dans le monde.

Tâches

• Traductions : traductions du néerlandais au français de textes pour notre site web, pour la presse… Rédaction finale de traduction (français), petits travaux de rédaction (site web, magazine..).
• Communication : collaboration à nos outils de communication (Globo, communiqués de presse, site web, newsletter, médias sociaux…). Participation active aux réunions du service communication. Assistance quotidienne aux activités du service.
• Presse : Analyse thématique et réorganisation du monitoring de nos actions presse. Gestion et actualisation de nos listes de contacts presse. Archivage de nos actions presses.

Offre

• Une expérience de travail dans l’une des plus grandes ONG de Belgique
• L’occasion de développer vos talents en communication dans un environnement international et multilingue.
• Une expérience pratique dans une équipe jeune
• Période de stage : période et durée négociables (minimum 2 mois).

Intéressé(e) ?

Envoyez une lettre de motivation + cv avec en intitulé « stage communication » à Esther Favre-Félix (efa@oxfamsol.be).

WE ARE LOOKING FOR

The successful candidate will hold a Bachelor/Master’s Degree in Human Sciences and have a relevant professional experience of minimum 4 yearsin Human Resources and/or International mobility.

We are looking for a well organised person, result and innovation oriented person, a team player with participative leadership and team management skills, able to perform in a changing environment.

An MSF or other NGO experience as international staff is highly recommended.

For internal candidates, experience in the Field Administration Unit will be considered as strong added value.

In our international environment we look for a candidate with excellent knowledge of French and English. Dutch will be an asset.

The candidate adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment

BACKGROUND

 

Within the People Deployment Hub, the international mobility (IM) team is in charge of the organisation of the International Mobility of MSF workers. The mission of this position is to lead the International Mobility team and contribute to an effective and efficient international mobility.

The mobility team consists of 9 fix international mobility officers and one flying mobility officer plus a support function.

Within the logic of an agile way of working, some of the main activities will be shared with one or more team members to allow a gradual increase of autonomy within the team.

This position is at the same time new in the organization as part of the HR Department reform but in line with the current Field Administration Unit (FAU) team leader position.

 

JOB PROFILE

 

Head of International Mobility

The Head of International Mobility has final accountability of the team’s mission to organize a timely and administratively fully prepared departure and return for MSF employees from and to the field. The IM is in charge of both administrative (contract, insurance) and practical (ticketing, visa, accommodation, briefing and debriefing organization) aspects of the departure and return.

She/he makes sure the priorities and objectives identified each year and the spirit of the team are oriented towards the operational HR needs in terms of international mobility.

As facilitator this role will be the main focal point for other actors for common projects, priorities or improvements. This role may gradually change over time when a more agile way of functioning is in place and different team members could act as focal points.

 

Team manager of the mobility team

As team manager, is in charge of recruitment, induction, evaluation and daily supervision and management of the mobility team.

She/he guides the team towards an agile model of working where participation and dynamic roles’ distribution are put with the aim of an efficient, qualitative and operations oriented service.

 

International Mobility projects and files

Besides the management roles this position will also be assigned as referent to different specific roles related to international mobility: travel and accommodation policy, focal point for the travel agency implant, referent for the visa service and for the Schengen visa procedure and policy. 

Votre profil et expérience

• Vous êtes titulaire d’un diplôme de master Master en Economie/Finance/Gestion
• Vous disposez d’au moins 5 années d’expérience en compliance/suivi des réglementations des bailleurs de fonds institutionnels
• Bonnes connaissances en matière de comptabilité et de contrôle financier
• Bonnes connaissances des méthodologies de collecte et d’analyse des données financières
• Pensée conceptuelle, critique et analytique bien développée avec la capacité de transmettre des informations complexes d'une manière simple et intéressante.
• Expérience démontrée dans le mentorat, l'encadrement et la facilitation de la formation à différents niveaux. Excellentes aptitudes pour la communication et les relations interpersonnelles, et capacité de travailler avec sensibilité avec des personnes de divers milieux culturels et sociaux
• Excellente capacité de coordination, de planification et d'organisation avec la capacité de gérer des tâches complexes par rapport aux délais convenus.
• Capacité de planifier la charge de travail et de démontrer la responsabilité. Capacité à travailler avec souplesse sous pression, hiérarchiser et respecter les délais.
• Bonne maîtrise du logiciel comptable SAP et du package Office (Word, Excel, Powerpoint)
• Anglais et Français : Lire, écrire et parler couramment, Néerlandais : au minimum une bonne connaissance 

Notre offre

• Une organisation et une équipe enthousiaste qui s’investissent jour après jour pour construire un monde meilleur donnant du sens à leur engagement         
• Un rôle attractif dans une organisation avec des valeurs humaines profondes
• Un contrat à durée indéterminée assorti d’un package comprenant divers avantages extralégaux 
• Des bureaux situés à Bruxelles, faciles d’accès en transports en commun

Vous avez envie de rejoindre une ONG dynamique, professionnelle et en pleine croissance?

Faites-nous part de votre intérêt et envoyez votre CV et lettre de motivation au plus tard le 31/01/2019  à l’adresse job@planinternational.be avec référence “Compliance & Grants Adviser 2019”.

Plan International Belgique est une organisation non gouvernementale (ONG), qui défend les droits des enfants et agit en particulier pour offrir des chances égales aux filles et jeunes femmes dans plus de 70 pays d’Afrique, d’Asie et d’Amérique latine. Membre de la Coalition internationale Plan, Plan International Belgique œuvre pour un monde juste où tous les enfants, filles et garçons, peuvent apprendre, diriger, décider et s’épanouir à l’abri de toute forme de violence et de discrimination.

Voulez-vous renforcer notre équipe et prendre part aux ambitions de Plan International Belgique en tant que Compliance & Grants Adviser ? Alors devenez notre nouveau/nouvelle collègue !

Le/la Compliance & Grants Adviser aura pour objectifs:

• Provide strategic advice and technical support on Plan International and donor regulations to ensure compliance within program implementation, reporting guidelines and requirements. 
• Keep up-to-date with all new compliance matters with the donors
• Review financial aspects and monitor the grant budget expenditure, revenue, and providing analysis. 
• Maintain compliance systems and record keeping enabling senior management to effectively monitor compliance/risk management.

Cela se traduit concrètement dans les domaines de résultats suivants:

Donor Compliance : 

• Share knowledge regarding donors’ regulations with appropriate staff and MT members and build this knowledge into all capacity-building activities.
• Develop templates and tools for budget development, management and reporting. Ex: compliance Checklists, Documentation review, etc.
• Support contract negotiation with donors, partners and other Plan International offices 

General Grant monitoring & reporting:

• Prepare the detailed breakdown of grants for cost-recovery, match funding, overhead allocation. 
• Provide advice on how to optimise cost recovery with donors
• Share the responsibility with the Finance controller for conducting start-up workshops  in Country Offices for the staff, partners and associates in the field, to cover compliance, reporting and auditing
• Support all forms of internal and external reviews and audits

Financial Management:

• Maintain and monitor pipeline income forecasts and contribute to the long-term strategic planning process.
• Review final donor acquittals prior to submission

Systems and Processes:

• Playing a major role in working out systems for flow of funds and complex networks of sub-contracts
• Take responsibility for the financial data components of the International Aid Transparency Initiative (IATI).
• Optimise the use of the different monitoring systems in place (CRM, The Fr@me, SAP, Globe….).
• As appropriate, provide viable risk mitigations. Attend regular team meetings within the organisation and contribute to the overall smooth operation of the organisation.