Détails de l'annonce
Organisation : SAFERWORLD
Site web : http://www.saferworld.org
Lieu de l'emploi : Brussels /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Gestion financière
Date de publication : 30/06/2020
Date limite : 31/07/2020
Profil
Knowledge, qualifications and experience
- Solid knowledge and experience of financial and administrative management EU funded projects
- Solid knowledge and experience in financial and administrative management of an office
- Solid knowledge and experience in liaising with accountants, auditors and Belgian regulations and administration
Skills and abilities
- Excellent English and French
- Organised, with an eye for detail in financial and administrative management
- A positive problem-solving approach
- Ability to work with a team-spirit
- Creativity, flexibility, self-motivation and the ability to prioritise workloads to meet deadlines and cope with pressure
- Good interpersonal skills and communication skills proven ability to work as an effective team-player and to collaborate with others
Personal qualities
- Commitment to and compliance with Saferworld’s safeguarding principles
- Commitment to respect and value equality and diversity, and understanding of how this applies to own area of work
- Commitment to own continuing personal and professional development
- Commitment to the vision, mission and values of Saferworld
Other requirements
- Willingness to travel to Saferworld’s London office.
Application process
To apply: Download and complete an application form at http://www.saferworld.org.uk/jobs/jobs and send to jobs@saferworld.org.uk (Ref: EUF&A)
Deadline for applications: 31 July 2020
We would like to fill this post as soon as possible so applications will be assessed on a rolling basis – applicants are encouraged to submit their completed form promptly
Description
Saferworld is an independent international organisation working to prevent violent conflict and build safer lives. We work with people affected by conflict to improve their safety and sense of security, and conduct wider research and analysis. We use this evidence and learning to improve local, national and international policies and practices that can help build lasting peace. Our priority is people – we believe in a world where everyone can lead peaceful, fulfilling lives, free from fear and insecurity. We are a not-for-profit organisation operational in 12 countries across Africa, Asia and the Middle East.
Globally, we advocate for international security and development policies that are conflict sensitive and create conditions for sustainable peace. Our long-standing work on arms control, peacebuilding responses to terrorism and migration, the Sustainable Development Goals, and Gender, Peace and Security makes us well positioned to push for these issues at European and international levels.
We are seeking an experienced Finance and Administration Officer to join our team in Brussels, Belgium. The post-holder will have substantial knowledge and skills in financial management. S/he will also have experience in relation to funds clearance and project approval for accounting, auditing and donor purposes. S/he will have solid knowledge and experience of financial and administrative management EU funded projects.
Saferworld is committed to providing a safe and trusted environment that safeguards our staff, partners and communities. Our organisational integrity is derived from the values and principles that underpin and guide our work.Job purpose:
The post-holder will be responsible for maintaining financial, administrative systems as well as making logistical arrangements and ensuring the smooth and efficient management of the administration and financial systems for our EU office in Brussels.Financial management
- Handle invoice payments/finance requests
- Reconcile bank statements and expenses and provide monthly financial reports to the accountant and UK office
- Preparation of documents for the auditors
- Preparation for board meetings, tax declarations, publication of costs, transparency registry
- Grant financial payments and financial management including reconciliations, notably for the EU China project
- Liaise with EU team, finance team, China team and the accountant
- Contribute to a computerised accounting system in line with agreed procedures (SUN system)
- Ensure agreed reporting dates are maintained and financial policies adhered to
- Ensure expenses are authorised and processed in accordance with agreed procedures
- Monitor project and organisational spending to ensure it is to agreed budgets.
- Petty cash maintenance
- Prepare fund requests and expenditure reports
- Prepare reports for fundraising purposes
- Prepare and maintain books of accounts, annual budget, financial reports in line with donor and in-country compliance
- Conduct and maintain records of all financial transactions Office administration
- Develop and maintain effective office systems, ensuring these are consistent with
Saferworld’s operating requirements.
- Travel bookings
- Provide administrative support to members of staff as required
- Deal with general communications to service providers
- Develop and manage a filing system in the EU office
- Assist with the preparation of official correspondence
- Maintain and update the contacts data base and activities list
- Perform other administrative and organisational tasks assigned.
- Maintain vendor’s list useful for office purchases, services and maintenanceDevelop and implement a plan in line with CESI recommendations
Logistics
- Provide logistical support for visitors and Saferworld staff visiting Brussels and EU team and partners travel.
Key working relationship
- EU office team, London finance team, China team, Global Policy and Advocacy team, Human Resources in London, Accountant, Auditor, Belgian social secretariat and administration.
Scope and accountability
Decision making and limits of authority
- Management of financial and administration day to day operations with oversight from Head of EU office and in liaison with London finance team
- Monthly reporting
Financial resources
- Annual budget of approximatively 500,000 euros
- Processing of financial transactions
- Funding generation
Other resources
- Responsibility for information database, quality and accuracy of data (information for accountant and auditors and SUN system)
- Responsibility of contacts/ activities list
- Responsibility to ensure EU office compliance with Saferworld’s financial policy and procedure manual
Legal, regulatory and compliance responsibility
- Ensure all accounts are completed and recorded in line with both Belgian financial regulations and EU project regulations