Profil recherché

• Étudiant·e ou diplômé·e en communication ;
• Capacité de synthèse et d’analyse ;
• Capacité à s’adapter et à gérer les priorités ;
• Bonne capacité rédactionnelle;
• Maîtrise des logiciels courants (MS Office) et des médias sociaux ;
• Connaissance de Worpdress,  Mailchimp et de la suite Adobe (Photoshop, In Design) est un grand atout ;
• Avoir le sens de l’initiative, être curieux, dynamique, créatif et organisé ;
• Montrer un intérêt pour le secteur de la coopération au développement, nos thématiques et nos événements (notamment le Festival Alimenterre).
• Adhérer à nos valeurs.

Nous offrons

• Une expérience pratique enrichissante dans une ONG internationale très dynamique proposant des activités ECMS, des publications, des animations, des événements (Festival Alimenterre) et de la mobilisation citoyenne.
• Un environnement de travail associatif et une intégration dans une équipe enthousiaste composée de 28 permanents à Bruxelles et des représentants en Amérique latine et en Afrique.
• Un stage encadré mais qui laisse de l’autonomie et des prises d’initiatives.

Détails pratiques

• Date : dès disponibilité.
• Durée : minimum 2 mois, à temps plein ou à temps partiel.
• Lieu : SOS Faim, rue aux laines 4 à 1000 Bruxelles
• Offre : stage non rémunéré́, remboursement des frais de déplacement et chèques-repas.

Votre profil correspond ? Nous vous invitons à envoyer votre candidature, avec CV et lettre de motivation, à Sabrina Serra sse@sosfaim.ong. Merci de nous communiquer clairement vos dates de stage.

SOS Faim est une ONG qui œuvre à la mise en place de systèmes alimentaires durables. Elle soutient l’agriculture paysanne en donnant à des organisations africaines et sud-américaines les moyens de mener des actions concrètes et efficaces pour améliorer les revenus des agriculteurs et défendre leurs intérêts. En Belgique, elle sensibilise et mobilise les citoyens pour influencer les politiques qui ont un impact sur les systèmes alimentaires et les conditions de vie des populations rurales. Pour avoir un aperçu de toutes nos activités, consultez notre site sur www.sosfaim.be.

Afin d’améliorer la visibilité et la notoriété de SOS Faim et nous accompagner dans la promotion de nos activités, nous sommes à la recherche d’un·e stagiaire en communication pour notre bureau de Bruxelles.
Mission/Tâches
Sous la supervision du responsable de communication, vous participerez activement à :
la réflexion de l’ONG concernant la stratégie de communication ;

• la gestion du site web de l’ONG : mise à jour, mise en ligne, enrichissement du contenu (rédaction d’articles) ;
• la gestion des newsletters : collecte d’information, mise en page, relecture diffusion ;
• participation à la réflexion sur la stratégie digitale et animation des médias sociaux (community management) : élaboration et suivi d’un calendrier de publications, création et partage de contenus éditoriaux et multimédias;
• analyse des résultats : reporting et suivi des KPI ;
• la gestion et actualisation de nos listes de contacts presse ;
• des tâches opérationnelles et d’appui au service.

Le contenu de votre stage est décidé en concertation, selon vos affinités et vos compétences.

PROFIL :

• Intérêt pour la solidarité internationale et la récolte de fonds – marketing non marchand (connaissance/expérience du monde associatif souhaitable)
• Aisance à l’oral, notamment au téléphone
• Le·la candidat·e sera essentiellement rigoureux et enthousiaste, capable d'adapter ses compétences à une dynamique de travail
• Bonne maitrise de la langue française

LIEU DU STAGE

• Télétravail et exceptionnellement au siège du CNCD-11.11.11 (Quai du Commerce, 9 à 1000 Bruxelles)

NOTRE OFFRE :

• Expérience enrichissante dans le secteur associatif et plus particulièrement dans la récolte de fonds au sein du secteur non marchand
• L’occasion de développer vos talents dans une équipe dynamique qui appréciera grandement votre contribution !
• Un accueil et un accompagnement adaptés à vos besoins
• Des personnes de référence durant votre stage
• PC et téléphone de fonction mis à disposition sur la durée du stage
• Remboursement de vos frais de transport
• Stage à partir du mois de mars, mi-temps minimum, pour une durée à définir

COMMENT POSTULER ?

Envoyez votre candidature (CV, lettre de motivation) à coordoperation@cncd.be pour le 25/02/2022 avec comme objet « Stage Opération 11.11.11 »

Pour en savoir plus sur le CNCD-11.11.11, visitez notre site Internet : www.cncd.be

Le CNCD-11.11.11 veille à respecter la vie privée des personnes et le règlement général sur la protection des données. Les données transmises par les personnes qui ne sont pas sélectionnées seront détruites dans les 6 mois qui suivent la clôture de cet appel à candidatures.

OFFRE DE STAGE NON REMUNERE

Récolte de fonds dans le cadre de l’Opération 11.11.11 A partir de mars 2022/Mi-temps minimum/Durée flexible

 

Le Centre National de Coopération au Développement (CNCD-11.11.11), coupole des ONG de développement en Belgique francophone et germanophone recherche, pour son Département Opération, un·e stagiaire pour l’appui aux actions de récolte de fonds dans le cadre de l’Opération 11.11.11.

DESCRIPTION DES TÂCHES :

Nous recherchons un·e stagiaire prêt·e à prendre en charge le suivi des plusieurs tâches en lien avec la récolte de fonds au sein des entreprises via:

• La prospection des clients existants et d’éventuels nouveaux clients
• La prise des commandes
• Les relations clients
• Le suivi des fournisseurs
• …

REQUIREMENTS

Education

• Academic degree in Archives and Records Management or Information and Communication Sciences & Technologies.

Experience

• Proven experience in information or archives and records management.
• Proven knowledge in information, archives and records management including archiving tools, conservation policies, data protection policies, digitization, database management, information retrieval, etc.
• Field experience with MSF or other INGO is an asset.
• Proven experience in remote community management including written and oral communications skills are an asset.

Competencies

• Organized and methodical. Project and Change management experience is an asset.
• Proven pedagogical skills are an asset.
• Knowing how to work as a team but also autonomously.
• Willingness to work in field conditions.

Languages

• Bilingual French and English.

CONTEXT

Information & Knowledge Management (IKM) has been integrated in the OCB 2020-2023 Strategic Orientations as a key axis to work on. As a result of a consultative process, an OCB IKM strategy has been validated at the General Director level in October 2021 to reflect the IKM priorities (gathered from a consultative process), through a roadmap.

Because of its key role in undertaking a strong Information and Knowledge Management culture, the Operations Department has at the same time framed the upcoming priorities in the Information and Knowledge Management - Strategy and Roadmap 2021-2023 to improve related practices, as much as to build greater transversality at Operations-level.

In parallel, OCB had recently validated a Record Management, Retention and Disposition Policy to address storage and maintenance, use, archiving and final disposition of records in the custody of MSF OCB, this in compliance to the General Data Protection Regulations (GDPR).

Mission

The mission of the MIO Information & Records Manager is to implement the operational (Ops) IKM strategy and the Record Management Policy, as per priority.

Nature of function

S/he will implement the IKM roadmap, Records policy and guidelines related to information, records, retention and disposition management at field-level.

S/he will provide support and ensures missions & project follows Information & Record Management OCB policy and guidelines in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ.

S/he will support and produce training and reference documents.

Hierarchical responsible: OPS Information & Knowledge Management Officer, with functional collaboration across all departments.

Her/his status of Mobile Implementation Officer implies a high-level field mobility and flexibility with 50-70% of the time in field visits.

RESPONSIBILITIES

1. Restructuring of Information Management at field-level

S/he acts as Implementation officer to develop, initiate, and train relevant stakeholders based at field-level. Main tasks include:

• • Support and Ensure the migration to new standard systems.
  • Support and ensure the implementation of the standard collaborative and publishing intranet spaces for the Missions
  • Ensure the standards and processes (workspace/intranet templates and layouts, standard libraries, folder structures for local drives, taxonomies, metadata and content-types, document inventories, retention tables, access permissions, naming conventions etc.) is being implemented at mission- and field-level as per priority.
  • Support and Ensure cleaning, archiving, migration, maintenance and monitoring procedures, are being implemented
  • Provide the trainings for OPS staff at mission and field-level and the onboarding/offboarding plan for OPS staff at field-level is being undertaken

2. Support field project/mission’s complete lifecycle – including field visit
   • Lead the implementation in the field of policies and guidelines on records management, retention and disposition in compliance with relevant legislation.
   • On-site, advice and support field staff in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ, with as a focus personal data, legal documents and other sensitive records.
   • For running projects, identify together with the coordination (mission -projects) focal persons on record management and ensure their training and mentoring striving for maximum autonomy within a given framework, including on compliance and document management awareness
   • For closing projects when staff resources are unavailable on-site, the records manager should be capable to handle autonomously.
   • Act as a technical referent and make recommendations for:

o every record to be well located, rapidly and fully accessible, and available for future audit, discovery and capitalization

o ensuring that only records that are necessary to conduct activities are retained, and not longer than required by reviewing and aligning retention schedules

o special protective measures to be put in place regarding vital records essential to protecting rights, confidentiality, ensuring privacy and pursuing trust of the personnel patients and communities and third parties.

• • Collect, centralize and report records management and compliance issues and initiatives.
  • Support the HQ Bookshop Manager in updating the ‘field operational library’ (‘Bibop’) in each field project.
  • Define the needs, and requirements for a Community of Practice for field staff on the subject of document life cycle matters and implement if/after validation

3. Support the document life cycle - both paper and electronic records - at Headquarters’ level.
   • Receive, centralize, organize and store paper and electronic records in Brussels with support of Facilities and ICT units.
   • Advise on records management, on confidentiality matters and on compliance with relevant legislation and regulations.
   • Support the documentalist in answering punctual records retrieving requests for information stored in MSF-OCB HQ records centers and electronic repositories.
   • Support audits and evaluation processes (e.g. ECHO audit).
   • Support Ad Hoc requests for filing exceptional projects/initiatives (e.g. Ebola task force)
   • Advice the facilities and ICT units regarding the implementation of optimal conditions of preservation of both paper and electronic records at both field and HQ level.
4. Subject Matter Expert
   • Support a cultural change towards archives and records management awareness in close collaboration with the Knowledge & Change Manager.
   • Support headquarters’ projects involving archives and records management.

CONDITIONS

• Expected starting date: 01/04/2022
• Contract type: Fixed-term “Mobile Implementation Officer” contract – one year - full time
• Location: based in Brussels but mainly carried out (minimum average of 70% of the time) in the field.
• Salary according to MSF-OCB salary scale.
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

Deadline for applications: 28/02/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org and mention “MIO Information & Records Manager” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Education and Experience:

• Typically BS/BA with minimum 6 years’ experience.

Officer, Program Development

Brussels, Belgium, GLOBAL AFFAIRS & PARTNERSHIPS – FULL TIME 

Team Summary:

The Program Development team creates new and repeat business for the organization in line with the Program Development Strategy. The Program Development team works closely with in-country Directors and Managers to ensure funding for programming that directly responds to the needs in Search’s conflict geographies. This function commences with scoping and pre-positioning for opportunities and completes with the signing of an award. This involves building program development strategies for conflict geographies, capturing opportunities, and leading Search’s engagement with institutional donors and partners. To develop successful bids the team works in close collaboration with other departments, including Finance, the Institutional Learning Team, Communications, and Human Resources. The Program Development team will build and strengthen the program development capacity within the organization.

Responsibilities:

• Leads the pursuit of specific funding opportunities.
• Leads the program design process.
• Leads capture planning efforts.

Contributions:

• Strategy development: Prepares analysis and provides substantive inputs into strategy processes.
• Business intelligence: Actively researches and monitors funding opportunities. Analyzes current and upstream funding opportunities. Provides high-quality inputs into internal knowledge management systems.
• Positioning and donor relations: Builds partnerships and donor relations in line with strategy. Represents the organization in relevant forums.
• Partnerships: Prepares analysis for partnership decision-making. Stewards peer relationships with prospective partners.
• Go/No-Go decisions: Prepares and presents analysis for go/no-go-process.
• Capture planning: Leads capture planning efforts.
• Program design: Leads design process. Facilitates design calls.
• Proposal development: Leads proposal and concept note processes.
• Proposal reviews: Ensures reviews take place.
• Contracting process: Leads donor communications and follow-up.
• Knowledge management and training: Provides capacity development in specific areas.
• After Action Reviews: Leads AARs for individual proposals and adapts future processes.
• Recruitment: Oversees recruitment of interns and serves on recruitment panels as requested.
• On-Boarding: Provides on-boarding and orientation of mid-level program staff.
• Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

• Initiates brainstorming or problem-solving meetings. With time in job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
• Represents Search at local and international events and meetings for professional organizations, vendors, partners, and funders. Develops skills to independently initiate and maintain relations with vendors, partners, and funders. Articulates Search program/project goals and objectives within Search and to external audiences.
• Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
• Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
• Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
• Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
• Takes into account the environmental landscape, assesses one's own and others' viewpoints in their environment, and proposes solutions from an ethical perspective.
• Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
• Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
• Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.

Type and Nature of Contacts:

• Routinely coordinates with colleagues and consultants on-site and in the field and resolves problem situations with tact.
• Represents, as assigned, selected programs or projects and other organizations, including donors, vendors, and international and local partners.
• Interacts with the country office and regional staff.

Working Conditions and Physical Requirements:

• Usual office environment conditions; ability to travel internationally at least 20%.

Supervisory and Budget Responsibility:

May supervise one or more employees including interns, fractional staff members; has authority over activity budgets and analysis of wider budget exercises.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Contract type: 

• 1 year contract
• The salary range for this position would be between 3.230 and 3.830 EUR gross per month, based on relevant experience, with standard benefits (22 days of annual leave, end-of-year office closure, double vacation pay, meal vouchers, life insurance, hospitalisation insurance, transport allocation).

Start date: as soon as possible. Applications are processed on a rolling basis

Application process:

The deadline for applications is Thursday 10th of March 2022. Submit your application through our Application System Lever (https://jobs.lever.co/sfcg/3527afe3-a7e4-4567-b37f-90007be3a9ed)

Search is an equal employment employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on age, sexual orientation, marital status, birth, fortune, religious, philosophical or political beliefs, language, present or future state of health, disability, physical or genetic characteristics, sex, pregnancy, childbirth, maternity, change of sex, nationality, alleged race, skin colour, ancestry, national, ethnic or social origin or any other status or characteristic protected under applicable law in Belgium.