CANDIDATE PROFILE

•  Comprehensive knowledge of logistics in humanitarian interventions;
• Proven experience on complex medical projects and innovative health facilities concept, implementation and running;
• Minimum 5 years MSF experience;
• Minimum 2 years as Logistics Coordinator for MSF;
• Experience as Field Co or HoM is an asset;
• Genuine interest and knowledge on migration;
• Good oral and written communication in English and French is necessary. Other languages are an asset.

Transversal

• Solution Oriented and positive catalyst;
• Technical culture;
• Person oriented;
• Agile, adaptive, responsive;
• Capable of unfolding operations in a difficult, volatile and chaotic environment.

Function challenges

• Versatile context and environment. Working conditions can go from volatile, dangerous and chaotic to stable safe settings;
• The quality of the environment of the beneficiaries and the quality of services to the medical activities are key performance indicators for Logistics;
• Turnover is inherent to the context and HR modalities we are working with; it is a parameter and constraint to be integrated in our management.

CONDITIONS

• Open-ended contract, full-time, based in Brussels with field visits
• Hospital Insurance (DKV) – Pension Plan – Canteen - 100% reimbursement for public transport costs
• Deadline for applications : 22/12/2016
• Starting date for position is immediate

Interested candidates should send a letter of motivation and curriculum vitae by e-mail to Beatrice Barbot Recruit-HQ-Operations@brussels.msf.org  with the following reference: “Log Cell 3”

BACKGROUND

• Logistics is a specific and well-known force of MSF. Beyond the fulfillment of basic logistical needs, logistics is a solution-driven and innovative force that helps to build and realize operational objectives;
• The LogCell plays a front role in developing operational tactics: Our capacity to unfold and maintain our activities in the field, even under the most critical conditions;
• In other words, the LogCell collaborates closely in the definition of the how of operations' strategy in order to be able to anticipate and define the appropriate tactics;
• To feed the Operational Cell dynamics, he/she brings an analysis complementary to that of other cells' members.

On operational topics and problems addressed in the scope of the HQ functioning and organisation:

• The LogCell ensures -with the medical actors- the implementation of actions via his/her understanding of operational strategies and objectives;
• He/she is appointed to a cell in order to elaborate and monitor the deployment of operational tactics;
• He/she supervises and supports the Logistics Coordinators and is accountable for them;
• He/she is the representative of operations for his/her Cell within the logistics department;
• His/her input to the Logistics Back-Office will define and guide their actions and developments;
• He/she is the interface between the logisticians under his/her supervision; the cell and the logistics Back-Office.
• He/she acts as representative of the field at HQ and as HQ representative at field level. A good & dynamic balance is needed for optimal support to field and enriching of HQ with field realities
• He / she is able to orient the tactical choices balancing the risks to take and the required efficient outcome

Specifics to Cell-3 Operations:

• Cell-3 manages operations in the following countries:

Sierra Leone; Haiti; Kenya; Indonesia and South East Asia / Oceania Migrants and gives logistics support to a Medical Research Project in Cambodia

These countries are indicative and can change / increase as portfolios are regularly reshuffled

• Through an innovative approach and necessary high standards in term of infection control, Cell 3 runs and/or is going to deploy Complex Medical Projects in appropriate ad-hoc Health Facilities

JOB PROFILE

1.     Defines / Workouts the methods and means to deploy and run our operations

• Co-defines with the medical teams the necessary quality of environment for the beneficiaries;
• Co-defines with the medical teams the necessary quality of services needed for the medical teams’ activities.

And:

• Works out the logistics set-up and management required to realize operations objectives;
• Works out the expected results within a well-defined timeframe;
• Works out the effective use of all necessary log-related means mobilizes and maintains their operational capacity;
• Works out forecasts of non-medical products;
• Estimates and manages the budget of the logistics planned and monitors the results.

2.     Defines and capitalizes on the use of specific products for operations

• Defines & validates the necessary products for our operations;
• Defines & validates the support line and resources for those products;
• Defines, validates & works out the methods and means of monitoring, evaluating and readjusting these products;
• Defines, validates and works out the methods and means of collecting lessons learnt in order to readjust and define standards.

  3.     Ensure smooth running of MSF facilities

• Works out the necessary products and facilities - including health structures, bases, offices, stocks, and the packages of equipment necessary for their good functioning;
• Defines an effective and efficient way of using, maintaining and of disposing of them;
• Validates the resources necessary to that effect;
• Works out the methods and means of monitoring, evaluating and readjusting these products/facilities.

CANDIDATE PROFILE

 

• University degree in information technology, statistics, economics, business administration or any related field
• At least 2 years’ experience in data modelling or the development of databases and related applications, specifically in a medical context
• Experience in recruiting, training and leading teams or delivering user and/or technical support to application users is a significant asset
• The ideal candidate is independent, results-oriented and rigorous with proven communication skills and team spirit
• Willingness, enthusiasm, and availability to travel to and work in different field settings
• Adherence to the MSF principles
• Fluent in English and French

CONDITIONS

• 1 year “MIO contract”– full-time
• Field position : salary according to MSF-OCB Field salary scale
• Position based in Brussels but mainly carried out (up to 70% of the time) in the field.
• starting  as soon as possible

Application (CV + cover letter) to be sent to Beatrice Barbot - Recruit-HQ-Operations@brussels.msf.org by the 28^th of December with “MIO Data Analysis” in the subject

 

CONTEXT

 

OPS eHealth Support Unit Vision statement

Field-focused, bottom-up, governance-minded, we aim to provide MSF operations dedicated digital services support for humanitarian medical services.

EHealth in OCB stands for the use of digital tools and electronic components of all kind for medical & operational purposes in the field. This includes, but is not limited to, Telemedicine, GIS, UAVs, mHealth, digital health information system, EMR, digital social networks, 3D printing, etc.

EMR for Clinical Support at OCB

Field missions have expressed a need for an electronic solution to help them with treatment path and patient follow-up. The eHealth Unit has reacted by investigating the needs and has defined the EMR project with a focus on support for care providers in their daily medical activities, better communication and sharing of patient information between the various services and personnel and use of available information for service management purposes. The main goal of the project is to build a strong basis for an EMR solution implementable in a variety of MSF-OCB projects.

Nature of the MIO Data Modeling Analyst

S/he will build the data model for the EMR solutions for various types of MSF projects, taking into account the needs of the various stakeholders and prepare the implementation of the database with the team responsible for the configuration of the software. Meanwhile the MIO Data Modelling Analyst will follow up on the preparatory work for implementation of the EMR.

JOB PROFILE

Data Modeling (75%)

• Build the data model for the EMR pilot projects with the perspective of using the models for other similar projects in future
• Determine and define the attributes and keys for all data entities and the relationships between them
• Make sure the data model is adapted to the pilot projects’ reality as well as MSF-OCB standards
• Detail the user types, indicating which types will have read and/or write access to what data
• Provide the software developers with any information they need to build the database
• Enable interoperability of the database with other MSF-OCB standards
• Support MSF standards adaptation and elaboration

EMR project representation (10%)

• Serve as the local point of contact for field staff, taking into account their needs for the data model and connecting them to the right person whenever needed
• With the support of the HQ in Brussels, follow up of the preparatory activities for the implementation of the EMR, including hardware and infrastructure upgrades
• Support communication on the objectives, functionality and implications of the EMR to be implemented in the field

Training of future users (10%)

• Assess the need for computer skills or other trainings in order for users to be ready for the appropriation of the EMR tools
• With the support of field staff, organize the necessary trainings

Assist in the recruitment and train local support team (5%)

• Assist HR staff in recruiting the local support team through the project and mission’s existing recruitment procedures
• Train the new team to prepare them for their new jobs and clarify and promote MSF’s values and activities
• Lead the lead the team throughout testing and implementation and prepare the future team leader to take over once implementation is over

Profile of the ideal candidate

 

• University degree in management, business administration or finance (bachelor’s degree level) or equivalent working experience
• Minimum 1 year mission for MSF or other humanitarian International NGO and/or minimum 3/5 years relevant managerial experience, with demonstrated skills in budget management
• Strong knowledge in financial tools and management
• Advanced knowledge of Excel
• Good writing and reporting skills
• Comprehensive knowledge of humanitarian intervention.
• Based in HQ (Brussels) with field visits (once a year per country)
• Knowledge of the Middle East is an asset
• English speaker. Arabic is a strong asset

 

Development and maintenance of alternatives / so called “out of the box” / flexible approaches to respond to the specificities of the WANA context, is required.

 

What we offer

• Open-ended contract, full-time, based in Brussels
• Hospital Insurance (DKV) – Pension Plan – Canteen  - 100% reimbursement for public transportation costs
• Starting date for position is January 2017

 

Deadline for applications : 19/12/2016

Interested candidates should send a letter of motivation and curriculum vitae by e-mail to Béatrice Barbot, Recruit-HQ-Operations@brussels.msf.org , with the following reference: “Finance Officer Cell 6 “

 

BACKGROUND

 

The Finance Officer is part of the Operations’ Cell. The FinOff is accountable for the finance of the missions in his/her portfolio. The FinOff controls, supports and coaches the financial coordinators of the missions in his her portfolio. He/She ensures that Management Control, Budgeting & Forecasting, internal control and financial analysis functions are accurate and performed according to standard policies and processes. He acts as referent for the Fincos and as such, contributes to the objective of ensuring an optimal use of resources.

 

This position is not tied to any specific context. Countries are indicative, as a re-shuffling of the portfolio within the operations department occurs on a regular basis.

The Finoffs reports both to the Coordinator of Operations (line manager) and Operational Finance Coordinator (functional manager).

 

Presently, in the portfolio of programmes of cell 6 are the operations of MSF in Lebanon, Syria and Turkey

JOB PROFILE

 

• Ensures that the financial means, policies and guidelines are relevant and appropriate and that are well managed in the missions.
• In collaboration with his/her Cell’s members, coordinates, centralizes and supports the mission budget process and ensures consistency of budget with plan of action, ensures set-up and means are relevant and appropriate.
• Guides and challenges the field in the preparation and analyses of the monthly follow up of budget and calculation of the forecast.
• Promotes and supports efficiency analyses and key indicators at mission levels, and propose corrective actions.
• Guides the Financial coordinators and supports the CO on the risk analysis and mitigation measures.
• Prepares the annual cash-flow for the missions, validates and ensures monthly cash-flow.
• Supports the Cell’s coordinator in the missions’ donors’ mapping and provides the needed information to Accountancy and Funding referents.
• Collaborates and supports the development of tools, ad hoc dossiers and actively participates to other activities (trainings, Finco week.)
• Ensures the needed support to his/her cell’s team on all financial issues.
• Ensures a good communication and information flow within the cell, the finance department and the missions of his/her portfolio on all financial and related issues.
• Guides, coaches, advise the fincos and carries out their performance evaluation.
• Field visits

Required qualifications

Minimum 3 years relevant professional experience;

 Knowledge of climate and energy issues;

Experience of working with NGOs, preferably in a network environment

 Experience in advocacy work;

 Excellent interpersonal and team-working skills, time management, flexibility, and reliability;

Ability to produce results according to schedule and respecting deadlines;

Fluent written and spoken English; excellent communication skills;

Ability to work on multiple issues in parallel

Preferred/desirable qualifications

Experience with EU climate policy development;

Experience of working on EU policy and with EU institutions;

Experience in fundraising and reporting would be an asset;

 Experience in writing research papers, reports.

Main duties will include

Undertake and support advocacy and outreach activities on specific climate and energy issues;

Gather intelligence and follow EU policy development;

Contribute to preparation of briefings and papers for policy makers in Brussels and in capitals;

Develop advocacy opportunities and a long term strategy together with NGOs in our network

Represent our network and do advocacy and lobby work;

Contribute to fundraising efforts related to relevant policy dossiers. 

Climate Action Network (CAN Europe) recognised as Europe's leading network working on climate and energy issues, is currently seeking a highly motivated, dynamic and results-driven EU Climate & Energy Policy Coordinator to join our team in Brussels.  

 

The successful candidate will work on several topics related to EU climate and energy policies, including on such climate policies as the ETS and effort-sharing, governance, and on energy issues including renewables and energy efficiency. He or she will thereby closely work together with other policy coordinators in the CAN Europe team, and with experts in the broad CAN Network all over Europe.