CONTEXT
Within MSF Belgium (OCB – Operational center Brussels), the mission of the Finance Department is to provide, through collaboration and partnership, expertise that promotes and supports the ongoing sustainability of MSF.
Within the Finance Department, the Field resources risk & internal control Unit is a key element in the strategy of the Finance Department to support the sustainability of MSF. Indeed, we are responsible for the support to all departments to improve resources related risk management, to provide reasonable assurance on the effectiveness and efficiency of the internal control and use of resources and ensure compliance with MSF Standards, laws, regulations, and contracts. It is a unit which participates actively in the creation, diffusion and development of the Field Resources Risk and Internal Controls at different levels of the Organization (HQ & Field). Among others, this unit is in charge of developing tools and implementing processes to achieve this objective.
As the Internal Control Specialist, your role is not only limited to control but also covers the promotion and implementation of actions, as well as good practices aiming at improving the performance and efficiency of MSF OCB. The unit is responsible of the prevention of risk related to resources management. By investing in training and tools, it empowers MSFers to prevent risks, anticipate better and set mitigation measures when the risk happens.
You will work under the supervision of the Field Resources Risk (& Internal Control) Referent.
MAIN RESPONSIBILITIES
Field Internal Control Support
Management of the WeCheck tool
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Lead the strategy of WeCheck (definition of the needs, participation in testing, communication and training material, etc.)
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Follow-up on and review the functionalities of WeCheck, in liaison with users in the projects, FASU (Finance Application Support Unit) and IT department
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Explain and support the FASU (Finance Application Support Unit) to formalize technical change and adaptation to be done by the IT department in charge of development of WeCheck.
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Ensure with the FASU that a schedule of deliverables is defined and respected
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Participate in the testing and validate the outcome
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Adapt, change, amend the standard internal controls in WeCheck based on feedback from tech focal points.
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Ensure the daily support of WeCheck users. Coordinate the first line of support in terms of access to WeCheck, technical issues, context adaptations and procedures clarification/ liaise with tech focal point
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Supervise and manage staff or intern who is assigned to temporarily support the Internal Control Specialist on WeCheck maintenance and improvement
Reporting on Internal Control
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Define needs of reporting on Internal Control coverage and results for the General Direction (GD), the Heads of departments, Cells, RST, missions and projects, internal audit.
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Define reporting needs for the analysis tool designed by the FASU (link between WeCheck and power BI)
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Analyze and formalize the reporting on Internal Control results, identify risks, formulate, and communicate recommendations to mitigate these risks
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Communicate the reporting to the identified stakeholders: at GD, technical departments, and Internal Audit (IA) levels
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Upon request, support the coordination, Country Support Team (CST), or current project in presenting the results of WeCheck and define action plan related to specific identified risks
Anti-Corruption & Risk Resources Support
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Provide support in the corruption cases and act as a backup when the referent is on leave or visiting the countries of interventions
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Advise on corruption cases directly linked to internal control issues (support with investigations if needed)
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Project specific field support (field visits, gap fill, shadowing, training on site)
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Assist with supplier due diligence and background checks for suppliers
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Intersectional communications and harmonization of tools for best resources mutualization
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Work with internal auditors on specific risk related issues and communicate internal controls results/risks for internal audit visits
CONDITIONS
- Expected starting date: 1st of April 2024
- Location*: Brussels (Belgium)
*Other location/s could be exceptionally discussed. The final outcome depends on local legal limitations (residency, work permit, etc.). The local contract and standard salary grid will then apply.
- Mobility: 10% of visits in the projects
- Contract type: Open ended contract – Full time – Homeworking possible maximum 50% per week
- Salary according to MSF-OCB HQ grid
- Meal vouchers – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
- Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
- Adhere to the MSF Behavioral Commitments
Deadline for applications: 4th of March 2024
How to apply?
Only shortlisted candidates will be contacted.
MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
