Belgium

• ​​​​​Vous êtes passionné·e par la solidarité internationale et vous vous reconnaissez dans la vision de Viva Salud.
• Vous avez de bonnes aptitudes sociales, vous aimez les gens et les contacts sociaux.
• Vous osez mettre vos idées en avant et êtes créatif·ve.
• Vous êtes organisé·e et savez gérer plusieurs tâches en même temps.
• Vous êtes engagé·e et motivé·e.
• Vous avez l'esprit d'équipe et aimez travailler avec des collègues et des bénévoles, mais vous pouvez également travailler de manière autonome.

Compétences

• Vous vous sentez à l’aise avec l’organisation d’événements.
• Vous maîtrisez les programmes informatiques courants.
• Vous avez déjà de l'expérience dans l'utilisation d'applications CRM, ou vous êtes prêt·e à apprendre à travailler avec elles.
• Vous travaillez de manière méthodique et ordonnée et vous savez fixer des priorités.
• Vous êtes orienté·e vers les résultats.
• Vous savez manipuler les chiffres et pouvez adapter le planning sur la base des informations financières.
• Vous parlez et écrivez couramment le néerlandais ou le français et avez une bonne connaissance de l'autre langue. L'anglais est un atout.

Viva Salud est à la recherche d’un⸱e collègue enthousiaste prêt⸱e à s'engager pour élargir et renforcer l'assise sociale pour le droit à la santé à travers des campagnes de mobilisation et de récolte de fonds.

Notre organisation

La santé est une préoccupation que nous partageons toutes et tous. C’est aussi un droit fondamental. Malheureusement, pour la plupart des gens, ce droit fondamental est menacé par la pauvreté, l'inégalité, l'exploitation et la guerre. Les voix critiques sur cette question sont soumises à une pression croissante. Viva Salud lutte pour le droit à la santé et au développement souverain. À cette fin, nous soutenons le développement de mouvements sociaux forts qui défendent le droit à la santé aux Philippines, en Palestine, en République démocratique du Congo et ailleurs. Avec ces partenaires, nous organisons des actions et des campagnes dans le monde entier et nous nous engageons dans des réseaux internationaux tel que le People’s Heatlh Movement. De cette manière, nous mobilisons les citoyen·ne·s engagé·e·s, les mouvements sociaux et les décideur‧euse‧s politiques pour changer les politiques en faveur du droit à la santé dans le monde entier.

La fonction

Vous traduisez les campagnes politiques de Viva Salud en campagne pour mobiliser la base sociale de Viva Salud et récolter des fonds pour nos partenaires. Vous organisez chaque année des événements de mobilisation en marge de défis sportifs (20km de Bruxelles, Gent Marathon, Palestina Marathon, …), vous êtes présent·e lors de certains festivals (ex : Manifiesta) et grâce à vos idées créatives, vous mobilisez notre base sociale pour qu’elle mette en place des activités pour faire connaître Viva Salud et récolter des fonds en sa faveur. Vous aidez à visibiliser ces campagnes sur nos réseaux sociaux avec le soutien de la chargée de communication. Vous êtes également le premier point de contact avec nos donateur·rice·s et assurez le suivi des dons reçus grâce au soutien de l’équipe finances.

Tâches et responsabilités

• Vous élaborez la stratégie de mobilisation de notre base sociale et de la récolte de fonds et la traduisez dans un planning cohérent avec les campagnes politiques en cours.
• Vous élaborez des campagnes et activités concrètes et veillez à ce qu'elles atteignent leurs objectifs.
• Vous organisez des événements sportifs (ex : 20 km de Bruxelles) ou toutes autres activités créatives qui mobilisent la base sociale de Viva Salud et vous soutenez ces dernier⸱e⸱s dans leurs démarches
• Vous entretenez et développez des relations ou des partenariats à long terme avec la base sociale de Viva Salud en vue de la récolte de fonds.
• Vous vous assurez que les souhaits et les besoins de nos donateur·rice·s régulier·e·s sont satisfaits et vous travaillez activement à la recherche de nouveaux donateurs et donatrices régulières.

Ce que nous proposons

• Contrat 4/5e (30,4 h par semaine) à durée indéterminée, avec entrée en fonction immédiate.
• Un cadre de travail captivant et international, offrant de l’espace pour réaliser des idées créatives.
• Une immersion dans une équipe très engagée et motivée.
• Des horaires de travail flexibles, tenant compte des tâches à accomplir mais aussi de vos propres besoins.
• Un lieu de travail agréable à proximité de la gare de Bruxelles-Nord et du métro Botanique.
• Remboursement intégral des frais de déplacement domicile-travail.
• Possibilité de télétravail partiel.
• Salaire et conditions de travail B1c selon la commission paritaire 329.
• Votre talent est plus important que votre origine, votre âge, votre sexe, votre identité de genre, votre expression de genre ou votre orientation sexuelle.

PROFILE

• Higher education in Business administration or other related fields.
• Minimum 5 years experience in related fields. Very good knowledge of operational functions, including projects management, public relations, communications, events management, and marketing, with the ability to engage a wide range of stakeholders and cultures.
• Strong written and verbal English & French and/or Dutch communication skills. Arabic is an asset. You must be based in Belgium.
• Autonomy. We expect the operational manager to be completely autonomous in his/her work. The board members will be present to support and advise.
• Excellent organization. Demonstrated experience in organizational management with the ability to achieve strategic objectives, coach staff, manage teams, as well as set, and manage a budget.
• Strong fundraising knowledge. Have an established network, know how to obtain public and private funding. Experience in fundraising in Belgium is a strong asset.
• Interest in the cause. You must be aware of the cause defended by DFL. Any experience in the field of associations or Middle East issues is a plus.
• Technical skills : Mailing, Microsoft Suites, Google Suites, WordPress, donations platforms, designing tools (CANVA)

WHAT WE OFFER

• A full time position. We are looking for a person for 10 months in full time. Possibility to extend the contract at the end.
• Flexible working hours. The work will be done exclusively by teleworking. However, we expect the operational manager to be able to move easily around Belgium if necessary.
• An impact-driven job. Your work will have a direct impact on the lives of young female students at DFL. You will also have the opportunity to get in touch with many Belgian figures.
• A position of responsibility. You will have a great freedom in all your actions.

INTEREST ?
 

+32 470 57 52 78
DFLEcommunications@daughtersforlife.com
Brussels, Belgium

ABOUT US

Daughters For Life is a foundation which creates accessible education opportunities for young women from the Middle East and helps them become strong, well-informed women that are able to speak up and change their communities and the face of the world. We offer full graduate scholarships in any field of studies to fully develop scholars’ potential.

 

POSITION DESCRIPTION
Your job will be to supervise the development of the European branch of DFL in all its aspects. The operational manager is the intermediary between the board of directors and other stakeholders such as students or partners. You will therefore have a central role in the good organization of the association and will be involved in all processes. As the board members are all volunteers, you will be the main person responsible for the day-to-day management of the association's affairs.

TASKS

• Administrative work & strategic planning. Follow-up of daily administrative tasks. Provide adequate support for the Board of Directors and produce extensive reports.
• Program management. Support the scholars in all scholarship-related matters and develop reporting procedures.
• Partnership management. Communicate with current partners and reach out to prospective partners. Act as the point of contact and serve as a liaison between the foundation and the academic institutions.
• Fundraising & budget management support. Oversee the financial responsibilities of the foundation with the guidance of the Board Treasurer and help in the fundraising.
• Event management. Organize events such as conferences and workshops. Organize internal meetings and other events as needed.
• Volunteers management. Recruit volunteers, coordinate teams and assign tasks.
• Communications management. Lead the digital marketing of the foundation, manage the LinkedIn page and manage internal communications.

REQUIREMENTS

Education

• • Academic       degree     in     Archives       and     Records Management  or             Information          and Communication Sciences & Technologies

Experience

• At least 2 years of professional experience in information or archives and records management
• Field experience with MSF or another INGO is a strong asset
• Knowledge in information, archives and records management including archiving tools, conservation policies, data protection policies, digitization, database management, information retrieval, etc.
• Experience in remote community management including written and oral communications skills are an asset

Competencies

• Organized and methodical
• Project and Change management experience is an asset
• Proven pedagogical skills are an asset
• Knowing how to work as a team but also autonomously
• Willingness to work in field conditions

Languages

• Bilingual French and English

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

MSF Operational Centre Brussels (MSF OCB) is looking for a:

Information & Records Management Mobile Implementation Officer (m/f/x) –  MSF Belgium – Brussels

CONTEXT

Information & Knowledge Management (IKM) has been integrated as a key axis to work on in the 2020-2023 Strategic Orientations of MSF OCB (Operational Centre Brussels). As a result of a consultative process, an OCB IKM strategy has been validated at the General Director level in October 2021 to reflect the IKM priorities (gathered from a consultative process), through a roadmap.

Because of its key role in undertaking a strong information and knowledge management culture, the Operations Department has at the same time framed the upcoming priorities in the Information and Knowledge Management - Strategy and Roadmap 2021-2023 to improve related practices, as much as to build greater transversality at Operations-level.

In parallel, OCB had recently validated a Record Management, Retention and Disposition Policy to address storage and maintenance, use, archiving and final disposition of records in the custody of MSF OCB, this in compliance to the General Data Protection Regulations (GDPR).

Mission & nature of function

As Information & Records Manager MIO (Mobile Implementation Officer) your mission is to implement the operational (Ops) IKM strategy and the Record Management Policy, as per priority.

• You will implement the IKM roadmap, Records policy and guidelines related to information, records, retention and disposition management at field-level.
• You will provide support and ensure that missions & project follow Information & Record Management OCB policy and guidelines in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ.
• You will support and produce training and reference documents.
• Hierarchical responsible: OPS Information & Knowledge Management Officer, with functional collaboration across all departments.
• The status of Mobile Implementation Officer implies a high-level field mobility and flexibility with 50-70% of the time in field visits.

RESPONSIBILITIES

1. Restructuring of Information Management at field-level

You act as an Implementation officer to develop, initiate, and train relevant stakeholders based at field level. Main tasks include:

•  
• Support and ensure the migration to new standard systems
• Support and ensure the implementation of the standard collaborative and publishing intranet spaces for the missions
• Ensure that the standards and processes (workspace/intranet templates and layouts, standard libraries, folder structures for local drives, taxonomies, metadata and content-types, document inventories, retention tables, access permissions, naming conventions etc.) are being implemented at mission- and field-level as per priority  Support and ensure that cleaning, archiving, migration, maintenance and monitoring procedures are being implemented
• Provide the trainings for OPS staff at mission and field-level and undertake the onboarding/offboarding plan for OPS staff at field-level

2. Support field project/mission’s complete lifecycle – including field visit

• Lead the implementation in the field of policies and guidelines on records management, retention and disposition in compliance with relevant legislation
• On-site, advise and support field staff in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ, with, as a focus, personal data, legal documents and other sensitive records
• For running projects, identify together with the coordination (mission - projects) focal persons on record management and ensure their training and mentoring striving for maximum autonomy within a given framework, including compliance and document management awareness
• For closing projects when staff resources are unavailable on-site, the records manager should be capable of handling them autonomously
• Act as a technical referent and make recommendations for:
  • • every record to be well located, rapidly and fully accessible, and available for future audit, discovery and capitalization
    • ensuring that only records that are necessary to conduct activities are retained, and not longer than required by reviewing and aligning retention schedules
    • special protective measures to be put in place regarding vital records essential to protecting rights, confidentiality, ensuring privacy and pursuing trust of the personnel patients and communities and third parties.
• Collect, centralize and report records management and compliance issues and initiatives
• Support the HQ Bookshop Manager in updating the ‘field operational library’ (‘Bibop’) in each field project
• Define the needs, and requirements for a Community of Practice for field staff about document life cycle matters and implement if/after validation

3. Support the document life cycle - both paper and electronic records - at Headquarters’ level

• Receive, centralize, organize and store paper and electronic records in Brussels with support of Facilities and ICT units
• Advise on records management, on confidentiality matters and on compliance with relevant legislation and regulations
• Support the documentalist in answering punctual records retrieving requests for information stored in MSF-OCB HQ records centers and electronic repositories
• Support audits and evaluation processes (e.g. ECHO audit)
• Support Ad Hoc requests for filing exceptional projects/initiatives (e.g. Ebola task force)
• Advice the facilities and ICT units regarding the implementation of optimal conditions of preservation of both paper and electronic records at both field and HQ level

4. Subject Matter Expert

• Support a cultural change towards archives and records management awareness in close collaboration with the Knowledge & Change Manager
• Support headquarters’ projects involving archives and records management

 CONDITIONS

• Expected starting date:  As soon as possible
• Location*: Brussels (Belgium) but mainly carried out in the field
• Between 50 to 70% in the field
• Contract type: Fixed-term contract
• Duration:1 year - Full time
• Salary according to MSF-OCB Field salary grid
• Medical Insurance 100% covered as per international package - 45 paid leaves
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral Commitments

* Applicants must already have the permanent right and/or valid work permit to work in the mentioned location

Deadline for applications: 13 October 2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org and mention “MIO Information & Records Manager” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Essential minimum qualifications and professional experience

• The consultant should have an advanced university degree in Development Studies, Economy or Socio-Economic Development, Business Administration, Political Science or related field, preferably with specialization in refugee integration/inclusion.
• Fluency in French and English are essential. Knowledge of Ukrainian and Russian will be considered a strong asset.
• Between 6-10 years of experience in the field of asylum and refugee policy, preferably drafting, reviewing and analysing asylum decisions and/or asylum policy.
• A minimum of six years of experience in the field of asylum and refugee/immigration policy, preferably on integration-related matters, with desirable previous experience analysing and drafting socio-economic assessments.
• Previous experience in interviewing individuals/households/conducting participatory assessments is essential.

Desirable qualifications & competencies

• Previous experience working with UNHCR will be considered an asset.
• Excellent skills in socio-economic research and analysis
• Excellent drafting skills in French and English.
• Flexibility and strong interpersonal and cross-cultural skills
• Excellent team working skills
• Knowledge of the Luxembourg context and relevant legislation will be considered an asset
• Excellent communication skills
• Ability to work independently and on own initiative
• Sound reporting skills
• Compliant with UN core values

This home-based consultancy will run between 17 October and 31 December 2022.

Missions to Luxembourg are planned.

 

Interested candidates must fill in the Personal History form (PHF) in English, including the Letter of Interest section, which can be obtained at www.unhcr.org/recruit/p11new.doc. The completed PHF is to be submitted, together with a CV, by 5 October 2022 at 23:59 to belbrhr@unhcr.org with ‘Consultant – Ukraine’ and the candidate’s surname in the subject. Late applications will not be accepted. Only short-listed candidates will be contacted.

 

UNHCR has a zero tolerance policy against Sexual Exploitation and Abuse (SEA), an unacceptable behaviour and prohibited conduct for UNHCR personne

The Office of the United Nations High Commissioner for Refugees (UNHCR) employs more than 17,000 staff members in 138 countries. For over half a century, UNHCR has helped millions of people to restart their lives. They include refugees, returnees, stateless people, the internally displaced and asylum-seekers.

 

The UNHCR Regional Representation for EU Affairs in Brussels (RREUA) is seeking a Consultant (home-based) to assess the reception and integration in Luxembourg of persons fleeing Ukraine

The consultant for the UNHCR Regional Representation for EU Affairs in Brussels (RREUA) will work on an assessment of the reception and integration in Luxembourg of persons fleeing Ukraine, under the guidance and supervision of the Head of the Protection Unit for Belgium and Luxembourg assisted by the Protection Associate for Luxembourg.

 

The aim of the project is to provide an assessment of good practices, opportunities, shortcomings and challenges faced in Luxembourg by persons having fled Ukraine since February 2022, which will be undertaken through participatory assessments/focus-group discussions (FGD). Findings will be consolidated in a report.