Détails de l'annonce
Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://www.msf-azg.be/fr/job/field-payroll-people-administration-officer
Adresse email : Recruit-HQ-HR@brussels.msf.org
Lieu de l'emploi : Brussles /
Fichier :hr_payroll_officer_sept21.pdf
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 04/09/2021
Date limite : 19/09/2021
Profil
- Degree in Human Resources, or equivalent experience
- Previous experience in payroll management
- MSF experience in administration is an asset
- Experience in Belgian social legislation
- Good computer skills: Word, Excel is a must for the position
- Good communication and interpersonal skills
- Organized, methodical and meticulous
- Flexible and dynamic
- Ability to work in a team
- Motivation for the humanitarian sector
- Fluent in French, English (oral and written)
- Good knowledge of Dutch (oral and written) is an asset.
Description
Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.
CONTEXT
The Field Payroll & People Administration Officer position is part of the Administration Circle and integrates an administrative team of 8 people who are in line with the “raison d'être” of the People Deployment Hub of MSF Belgium (OCB) and the vision of the reform of the Administration Circle (2021). The person commits to contribute to the development, promotion and implementation of an equitable working environment, consistent with MSF's values and adapted to the needs of its social mission. The person puts the employee’s experience at the center of his/her concerns by ensuring a satisfactory and quality welcome and support throughout the employee's administrative career within MSF.
The person acts with integrity in accordance with the expectations of the organization, respecting confidentiality and commitment, and avoiding any form of partiality. Daily contact with all MSF staff in the departments under his/her responsibility, including communication.RESPONSIBILITIES
Payroll:
Responsible for payroll management:
• To gather the data necessary for the preparation of the payroll (benefits, identifications, advances, entries, etc.)
• To update the per diem amounts in the HR database
• To approve the closing of the payroll after control and supervision of the content
• To maintain contact with the social secretariat regarding payroll and corrections, in collaboration with the staff in charge of these issues
• To follow up and calculate the double holiday allowance
• To monitor and continuously improve payroll procedures and policies
• To follow up on legal provisions regarding payroll aspects and communicate them to the relevant persons
• Additional activities: Gross/net salary simulation, advice to employees on opening a non-resident accountResponsible for post-payroll follow-up:
• To check and communicate documents and invoices from/to the social secretariat
• To follow up payment issues and problems in collaboration with the accounting department
• additional activities: follow-up of debts
Centralization of the invoicing between sections:
• to follow up and validate invoicing in cross-administration in collaboration with the accounting departmentAdministrative contract management:
• To draft contracts & amendments and to follow up administrative data: affiliation to insurance companies and organizations necessary for the drafting of the contract.
• To assure administrative briefings to the concerned employees
• To follow their end of contract
• To be the focal point to answer their questions and concerns
• To be the focal point for the concerned populationCONDITIONS
• Expected starting date: October 2021
• Contract type: 12 months fixed term contract, full-time
• Location: based in Brussels
• Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
• Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
• Adhere to the MSF Behavioral CommitmentsDeadline for applications: 19/09/2021
How to apply?
Please, send your CV and cover letter to recruit-hq-hr@brussels.msf.org and mention “Field Payroll & People Administration Officer” in the subject of your email.
Only shortlisted candidates will be contacted.
MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.
The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.