Belgium

CANDIDATE PROFILE

• University degree in social and human sciences
• 1 year MSF field experience essential
• At least 2 years professional experience in HR management in an international organisation is an asset
• Medical or paramedical profile is an asset
• Strong listening and interpersonal  skills
• Coaching attitude and skills. If not present yet, willing to invest in acquiring them.
• Team management experience is an asset.
• Good analytical and synthesis skills
• Able to work as part of a team and cross functionally
• Fluent English and French - Dutch is an asset

CONDITIONS

• Open ended contract - based in Brussels - Full-time
• Hospital Insurance (DKV) – Pension plan – Subsidised Canteen - 100% reimbursement for public transport cost
• Starting position immediate

CV + letter of motivation to be sent before March the 06th 2017, to Human Resources, c/o Muriel Moussiaux, 46, rue de l'Arbre Bénit, 1050 Bruxelles/Brussel, Gewijde-Boomstraat 46 Or via e-mail to :

Recruit-HQ-HR@brussels.msf.org with DAMED in the title

CONTEXT

The Development Advisor (DA) plays a pivotal role in the employee’s sense of belonging to MSF and MSF’s need to build a healthy HR pyramid that fulfils the organisation’s needs of today and tomorrow.

Therefore the DA is the employee’s partner to support and plan his/her growth as a professional and an individual. This means that the DA will help him/her:

• To clarify long term ambitions and professional goals.
• To identify strengths, improvement areas and identify current development opportunities.
• To identify the right means of development formalised in an individual development plan that is in line with MSF’s L&D vision (incl. learning model 70-20-10). To implement his/her development plan by taking concrete action where needed.
• To gain insight into and align with MSF’s organisational needs of today and tomorrow.
• To start a mission/job fully informed.
• To be compliant to MSF’s internal regulations.

The Development Advisor is also pivotal in MSF’s need to have the right person with the right competence in the right place at the right time, by:

• Aligning individual development (plans) to the needs of the organisation of today and tomorrow.
• Suggesting missions/jobs to candidates and candidates for missions/jobs to pool managers that will lead to a likely success for OCB and the employee.
• Gathering and sharing information on employee’s potential and performance that will allow identifying the appropriate individual development strategy.
• Making or facilitating efficient and fair decisions on means of development. For this Development Advisors will have a common approach (criteria and tools) to differentiate development investment. 
• Registering and continuously updating all information on the employee that :
• Helps to analyse the current population (“offer”)
• Facilitates the matching process and finding other development opportunities.
• Respects the employee’s privacy.

JOB PROFILE

 FACILITATING INDIVIDUAL AND ORGANISATIONAL DEVELOPMENT

 The DA is the reference point for all international staff to discuss their professional development within MSF and their professional growth in general.

 In general and throughout the employee’s career the DA will:

• Encourage the employee to reflect on ambitions on a longer term (also after MSF), motivation and commitment, strengths and improvement areas and to translate this in short and long term career and development actions that create a win-win for the employee and the organisation. The individual development plan serves as a guide for the employee and a formalisation that is shared with CDM and PM. (see DA toolbox - content to be developed).
• Hold development conversations (see DA toolbox - content to be developed) with the employee to discuss, understand and enrich the development plan. The added value of the DA will be in the:

• Coaching of the employee, i.e. provoking in depth reflection but also giving feedback on how the organisation perceives the employee’s performance and potential.
• Guidance in the means of development that MSF can offer. Apart from the support by the DA, the means of development are based on the MSF Development Strategy and more particular the 70-20-10 learning model that are summarised in the DA toolbox (content to be developed).
• Establishment of concrete individual plans that creates a win-win between the employee’s and the organisation’s ambitions.

• Maintain regular contact with field workers before, during and after missions. Although concerns on missions are addressed via line management and other channels, the DA is a person of trust to discuss issues during the course of engagement with MSF.

The DA will contribute to the building of the HR pyramid of MSF (pool and/or leadership pyramid) by:

• Giving input to the organisation on the employee’s future potential (e.g. ambition, commitment to MSF) in order to give MSF insight in its current population and to identify the areas where action is needed in order to fulfill future needs.
• Helping the employee to draw up a development plan that integrates the employee’s profile (incl. performance and potential) and takes into account development tools the employee into his/her plans. As formulated in the DA toolbox content to be developed.
• Having regular contact with the pool manager who will give update on current and future needs of the pool.
• The DA is involved once a year by the pool manager in the analysis of the pool and the development of an action plan to make sure MSF’s future needs will be fulfilled.

In order to make this work, the DA ensures that employee career data (e.g. availability dates, individual development plan, evaluations, debriefing notes, etc) are registered and up-to-date in order to allow HR colleagues to use these data efficiently.

Also in case training, coaching, etc… is agreed with the candidate and line management, the CA makes sure that the proper enrollment procedure is initiated.

MATCHING

• The DA ensures maximum number of placements (as set in pre-defined targets), whilst retaining professionalism and quality, for experienced as well as first mission candidates.
• For DA’s in Brussels matching targets concern mainly for OCB.
• The DA ensures the update of the availability of the candidates in his/her pool in the relevant IT systems in order to give candidates all possible chances to be traced by pool managers.
• Throughout the employee’s career, the DA facilitates the process of finding a new mission or job in line with his/her development plan and the organisational needs in the short and long run. Jobs or missions can be in Missions, HQ or OC and can be found in HR.Net and the “Tour du Monde”.
• The DA checks if a candidate may match job/mission requirements before discussing potential matches with a candidate or a pool manager. The DA proposes a candidate to the relevant pool manager in the OC.

• This pre-matching is relevant in order to avoid unnecessary inefficiencies for all stakeholders. DA defends the candidatures with the support of the Recruitment Report/Profile Sheet/Individual Development Plan while ensuring the availability of the people presented.
  • The DA discusses a potential mission/job with the candidate and makes sure the candidate has all available information on the mission/job in order to allow the candidate to decide whether or not to apply for/accept the mission.
  • In case of emergency or absence of the DA the pool manager can contact the candidate directly to propose a new mission.
  • The DA also makes sure that the candidate gets proper feedback in case the candidate is refused.

• The DA is the primary contact for the candidate during the matching process.

FACILITATING MISSIONS

Once the pool manager has made a proposal of a mission to the candidate and the candidate has accepted the mission/job, the DA makes sure the employee starts the mission/job in an efficient way, compliant to legal and MSF’s regulations and procedures. Also, the DA is accountable for MSF’s duty of care at departure, during and after the mission/job.

 AT DEPARTURE

• • The DA shares all possible information on the mission/job that the employee needs to start with the right expectations.
  • The DA makes sure that the employee departs in full compliance with the MSF’s policies (e.g. health, duty of care, to check)  and legal requirements (e.g. linked to the country of origin and/or the destination country)
  • Prepares briefings and de-briefings in liaison with HR Administration Officer.
  • Briefing notes are made available to the organisation (e.g. pool managers) through the relevant HR IT systems
  • Has prepared the concrete actions to undertake during the mission, fitting with the longer-term personal/professional development plan

• DURING MISSION
  • At least once during the mission the DA has a personal contact (mail, skype, phone, etc) to follow-up evolution.

•  AT RETURN
  
  • Debriefs expatriates returning from a mission, highlighting the skills acquired and those needing improvement, offering advice for future progress.
  • Receives and processes end-of-mission evaluations
  • Ensure the PM is informed of the main points of the debriefing and they are registered in the appropriate database

WAT BRENG JE MEE? • Je hebt veel affiniteit en voeling met de missie en de waarden van Caritas International. • Je hebt een hogere opleiding en minstens 7 jaar relevante werkervaring. • Je hebt goede spreek- en luistervaardigheden en empathisch vermogen. • Je hebt uitstekende onderhandelings- en overtuigingsvaardigheden. • Je bent nieuwsgierig en enthousiast. • Je hebt zeer goede mondelinge en schriftelijke communicatievaardigheden in het Nederlands, naast een vlotte en actieve kennis van het Frans en het Engels. • Je werkt planmatig en doelgericht. • Je bent discreet en betrouwbaar. • Je bent in het bezit van een rijbewijs B. • Een goed gevoel voor humor is een extra troef.   WAT BIEDEN WE JOU? • Een uitdagende, boeiende en afwisselende job in een stimulerende werkomgeving. • Een voltijds contract van onbepaalde duur in Brussel. • Een vast maandsalaris, aangevuld met extra-legale voordelen zoals een 13de maand, maaltijdcheques, groepsverzekering en een tegemoetkoming woon-werkverkeer. • Een snelle indiensttreding. • Onze kantoren zijn gevestigd in het centrum van Brussel, vlakbij het metrostation Kunst-Wet en 15 minuten wandelen van Brussel-Centraal.

WIE ZIJN WIJ? Caritas International België behoort tot een wereldwijd netwerk van 165 christelijke organisaties die in 200 landen actief zijn in crisishulp, heropbouw en ontwikkeling. In eigen land begeleiden wij vluchtelingen. Fondsenwerving speelt een vitale rol bij de financiering van onze binnen- en buitenlandse campagnes en projecten. Daarom zoekt Caritas International dringend een fondsenwerver met zwier, die zal instaan voor het relatiebeheer met onze grote schenkers en stichtingen. Je maakt deel uit van een overwegend jong communicatieteam, met collega’s actief op het vlak van fondsenwerving, educatie en advocacy. Het uitbouwen van een beleid naar de grote schenkers wordt je hoofdtaak. Je rapporteert aan de coördinator fondsenwerving. WAT GA JE DOEN? • Je bedenkt, ontwikkelt en implementeert de algemene strategie rond grote schenkers (personen, stichtingen, groepen, gemeenschappen en bedrijven). • In samenwerking met de coördinator fondsenwerving en de beheerder-analist van onze relationele database identificeer en kwalificeer jij de potentiële grote schenkers. • Je initieert en onderhoudt persoonlijke relaties met de grote schenkers en bouwt een vertrouwensband uit. • Je zorgt voor rapportering en analyse van de resultaten. • Samen met je collega’s denk je mee over innovatieve fondsenwervende acties en nieuwe opportuniteiten voor fondsenwerving. Contact • Stuur uw CV en motivatiebrief naar cv@caritasint.be met vermelding ‘Relatiemanager’ in het onderwerp. • De geselecteerde kandidaten zullen uitgenodigd worden voor een schriftelijke proef en een sollicitatiegesprek. • Stuur uw sollicitatie vóór 28 februari 2017. • Meer info over ons op www.caritasinternational.be

CANDIDATE PROFILE

• Extended MSF experience in HQ or/and Field
• Demonstrated organizational skills, excellent leadership abilities
• High knowledge of MSF financial procedures, tools and accounting
• Good interpersonal and communication skills
• Team player
• Excellent knowledge of MS office tools
• Fluent in French and English (written and spoken)

CONDITIONS

• Open-end contract (CDI) – full time - Based in HQ (Brussels)  with field visits
• Hospital Insurance (DKV) - Pension plan – Canteen – reimbursement (100%) for public transportation costs
• Starting : immediate

Deadline for Application: March 13th 2017

Interested candidates should send cover letter and Curriculum Vitae, by e-mail to   Recruit.HQ.finance@brussels.msf.org or to Kristina Presis, Finance Department, Rue de l’Arbre Bénit 46, 1050 Brussels

CONTEXT

The mission of the Finance Department is to ensure that financial statements give a true and fair view of the financial position of MSF Belgium and to ensure an optimal use of financial resources.

Within the Finance Department, the operational finance unit is notably in charge of supervising, controlling and supporting the financial management at mission level: budgeting, budget follow up & forecasting, internal & management control. This unit is responsible for ensuring the respect of financial procedures at field level.

• The Operational Finance Referent plays a key and central coordination role within the operational finance unit. Under the supervision of the Operational Finance Coordinator, he/she support the management and coordination of the operational finance unit which consists of 6 Finance Officers (in cells), 2 Emergency Finance Officers and 2 mobile implementation officers (MIO).
• He/she contributes to the definition of the field finance strategy notably to develop and strengthen the management control responsibility. He/she brings an overall support to the OFC in order to ensure that tools and procedures are consistent with the Finance Department strategy, proposes amendments if that is not the case. He/she ensure works in collaboration with the Operational Finance Unit to ensure they are implemented, respected, consistent and regularly updated accordingly.
• He/she is notably in charge of following the needs in Finance staff in missions (both in terms of quantity and quality) and the availabilities within the pool.
• The Operational Finance Referent ensures the reliability of financial field data when related to the operations finance unit.
• He/she plays a key role in promoting and supporting change management within the Operational Finance Unit and more largely within the Ops department, and missions.

JOB PROFILE

Ensure the improvement of quality and analysis of data and information provided by the operational finance unit.

• Ensures the proper implementation and respect of the key processes (quality & timing): Budget, Forecast, Internal Control & Risk Management.
• Supports FinOffs and accompany new comers in monitoring of missions budget and forecast, implementing risks analyses & management control related activities.
• Runs transversal cost analysis defined in collaboration between Finance and Operations departments. 
• He/she is the reference person to facilitate in collaboration with OFC and FinOffs the monthly analysis of Internal Control data, and draftees and provides consolidated analysis and report.
• Provides guidance and supervises the Operational Finance Unit in the management, collection, consolidation of field information (including visit reports).  Proposes improvement for tools use and ensures that manuals and methodology exist and are consistent.
• Actively participates to the induction and explanations of concept and tools to new staff (FinOffs, MIO, FinCo) and to none finance person in meetings and training.
  

In close collaboration with the Operational Finance Coordinator ensures the best implementation of  consistent, harmonized and relevant policies and processes (field and cells)

• Participates to the identification of the challenges for the finance department in the field and proposes responses.
• Participates in the briefing and debriefing process of Finco and other relevant expats when needed.
• Ensures the follow up and consolidation of field specific information which are and could be requested by HQ department (for example field insurance and buildings information) in collaboration with adequate HQ responsible.
• Ensures the follow up of field risk and litigations information in link with adequate HQ responsible.
• Promotes and ensures the respect and adaptation of financial policies for legal constraints in link with the legal Unit and Risk Controller Unit (anti money laundry rules, reporting to authorities…)
• Supports the OFC and the Finoffs in the proposition to Finance Control & Risks Unit concerning upgrade, revision and design of procedures and tools in order to make them adapted to the field constraints. Support the OFC and participate as Finoff in the testing of tools, give feedback to the owner of new tools.
• Represents Operational Finance Unit in the different platforms (meetings or Working Groups) dealing with field finance management

Ensures and actively contributes to the stability of the operational finance unit activities.

• Ensures FinOffs responsibilities and tasks for Ivory Coast Supply Training Centre + KSU + other missions identified.
• Ensures the back up of FinOffs during their absences (field visit, holidays, other leaves).
• Ensures the back up of OFC during his/her absence.
• Actively participates to the follow up and improvement of Field Finance Pool. Contributes to the redaction and implementation of HR strategy for Field Finance positions. 
• Participates in the creation or update of Finance training (for HQ staff and field finance staff) and provides trainings and modules.

Promotes change management within the Operational Finance Unit and more largely in the Ops department and the missions

• Supports FinOffs in order to ensure they understand changes, rational behind changes and that they are able to become change agent themselves.

• Diplôme universitaire en droit, sciences politiques, relations internationales, ou master/expérience équivalente
• Expértise confirmée en matière de genre et VBG 
• Expérience d’au moins 3 ans dans la gestion de projets et le domaine juridique 
• Expérience de terrain d’au moins 1 ans, de préférence dans un pays du Maghreb 
• Connaissance en gestion financière avec de multiples bailleurs de fonds (DGD, UE et autres)
• Connaissance du secteur de la coopération au développement en Belgique
• Expertise additionnelle en matière de gestion de partenariats à distance est un atout
• Capacités d’analyse politique, de conceptualisation et esprit de synthèse 
• Connaissance du français et de l’arabe. Bonnes capacités de rédaction en français
• Excellentes capacités de leadership. 
• Facilité dans les relations humaines et bonne communication 
• Sensibilité à la problématique et au contexte
• Flexibilité horaire, disponibilité pour des missions à l’étranger
• Maîtrise du pack Office 

RCN Justice & Démocratie est une ONG belge et mène depuis 1994 des programmes de développement de la justice et d’appui au système judiciaire et aux acteurs de la société civile dans divers pays post-conflit (actuellement en RD Congo, Rwanda, Burundi, Tchad, Sénégal, en Europe et bientôt au Maroc).

Le siège de l’association, basé à Bruxelles, est composé d’une dizaine de salariés appuyés par des stagiaires et bénévoles. RCN J&D recherche actuellement un(e) Responsable de Programmes Maroc – expert genre. 
Le contrat proposé est un contrat à mi-temps (50%)  à durée indéterminée. 

Le Responsable de Programmes rend compte au Directeur de l’association. Il/elle est responsable du développement, de la stratégie et de la supervision des programmes au Maroc. Il/elle travaille en étroite collaboration avec le partenaire local pour mener à bien les programmes.

 

Responsabilités:

 

• Accompagnement du/des partenaire(s) dans la mise en œuvre des programmes 
• Appui méthodologique (opérationnalisation, S&E, reporting…) et technique (genre et VBG) du/des partenaires
• Organisation et réalisation d’activités de renforcement des capacités du/des partenaire(s)
• Supervision de la gestion financière, administrative et logistique des programmes en collaboration avec le(s) partenaire(s)
• Responsable de la gestion des contrats bailleurs, de la recherche de cofinancement et de la couverture financière des programmes
• Missions d’appui sur le terrain fréquentes (moyenne de 6 visites par an). 
• Responsable de l’organisation des activités du programme qui se déroulent en Belgique 
• Analyse critique des résultats des programmes et rédaction de rapports et notes analytiques
• Suivi des activités de synergies et de complémentarités entre ACNG belges à Bruxelles. 
• Représentation de RCN J&D et ses programmes auprès des bailleurs, ONG, médias et autres interlocuteurs 
• Elaboration de nouveaux programmes et  recherche de financements pour ces programmes 
• Communication régulière avec l’ensemble du personnel et des membres de RCN J&D concernant les enjeux du programme dont il/elle a la charge
• Assure le respect du mandat, des valeurs et du cadre de gestion de RCN J&D 
• Participe à l’élaboration du corpus théorique de RCN J&D, et à la capitalisation de son expertise
• Contribue à la réflexion stratégique et à l’évolution institutionnelle de l’association. 

 

Durée: RCN Justice & Démocratie propose un contrat à mi-temps (50%) à durée indéterminée 

Quand : 01/04/2017

Conditions : salaire brut conforme au secteur, chèques-repas, prime de fin d’année, frais professionnels forfaitaires

Une lettre de motivation accompagnée d’un CV doit être adressée en français le 5 mars 2017 au plus tard par email à Patricia Kela, job@rcn-ong.be, en mentionnant «Responsable Programmes Maroc» dans l’objet du mail. Les candidats sont invités à mentionner leurs disponibilités dans la lettre de motivation et d’ajouter les coordonnées de trois personnes de références par rapport aux derniers postes occupés. Des informations sur RCN Justice & Démocratie sont accessibles sur le site www.rcn-ong.be

RCN J&D se réserve la possibilité de finaliser la sélection avant la date de clôture de réception des candidatures. Merci pour votre compréhension.

Seuls les candidats retenus seront contactés.