Belgium

Profil de la personne

 

• Diplôme d’enseignement supérieur.
• Minimum 2 ans d'expérience dans une fonction similaire.
• Maîtrise des outils MS Office dont Word, Excel, Outlook
• Affinités à travailler avec des outils IT (vidéoconférence, téléconférence, one drive…).
• Compétence en administration et en gestion de budgets
• Capacités à travailler aussi bien de manière autonome qu’en équipe.
• Flexible, résistant(e) au stress, dynamique, consciencieux
• Sens de l’organisation de son travail, rigueur
• Capacités à effectuer et à combiner des tâches très variées
• Trouve de la satisfaction dans un rôle de support
• Bonne connaissance du néerlandais, français et anglais

 Conditions d’engagement

• Contrat à durée indéterminée, temps plein, basé à Ixelles - Bruxelles.
• Assurance Hospitalisation – Pension complémentaire – Cantine à tarif démocratique – Remboursement frais de transport (100% transports en commun)
• Poste à pourvoir pour début mars

 Envoyer lettre de motivation et CV avant le 13 février 2017 avec la référence « Assist » à Maité Vollemaere, département Communication, Rue de l’Arbre Bénit 46, B-1050 Bruxelles - Recruit-HQ-Communications@brussels.msf.org

site web : www.msf.be

Contexte

 

Le département Communication et Récolte de fonds de Médecins Sans Frontières, basé à Bruxelles, regroupe les activités de communication et de récolte de fonds de MSF en Belgique, et les activités de communication dans les pays où MSF mène ses actions de secours. Le département est composé de trois unités: Communication Belge, Communication Opérationnelle et Récolte de Fonds.

Sous la responsabilité du directeur de la Communication et de la récolte de fond, l’assistant(e) de département appuie le département dans son entièreté (+/- 40 personnes) :

• Assurer le suivi de la gestion administrative et financière interne au département en s’assurant de la pertinence, fiabilité et disponibilité de l’information relative à l’organisation du département.
• Etre la personne de référence administrative pour les membres du département.
• Assurer la collection et le suivi de l’information au sein du département.
• Soutenir le Directeur et les coordinateurs dans le fonctionnement et la dynamique du département.

Profil de la fonction

Gestion administrative et fonctionnelle du département Communication (COM)

• Coordonner et organiser les meetings internationaux et workshops et autres évènements du département, et ponctuellement pour les sections partenaires.
• Planifier les réunions hebdomadaires entre coordinateurs du département et assurer le suivi des activités et révision budgétaire sur base trimestrielle.
• Prendre les minutes des différents meetings si nécessaire
• Etre la personne de référence du département COM  vis-à-vis des autres départements pour les questions administratives et fonctionnelles du département ; et également
• Suivre des absences et de l’emploi du temps des personnes du département
• Dispatcher le courrier entrant et sortant du département et assurer la permanence téléphonique.
• Mettre à jour certains documents de fonctionnement utilisés par tout le département COM (Organigramme, liste de contacts, informations à jour, calendriers, numéros de téléphone, etc)

Gestion des Ressources Humaines

• Gérer les ouvertures de poste et le suivi des candidatures pour des postes ouverts au département
• Organiser l’engagement des nouveaux arrivants (accueil, agenda des briefings,...).
• Faire le suivi des contrats du département (dates début/fin, modification de contrat) et communiquer les informations à l’administration des Ressources Humaines
• Etre la personne de contact pour le suivi des bénévoles du département.

Suivi de la gestion financière

• Coordonner l’exercice budgétaire en collaboration avec les unités du département.
• Planifier des réunions de suivi budgétaire une fois tous les trois mois et préparer les révisions budgétaires.
• Suivre la comptabilité quotidienne du département (donner des infos et vérifier le cas échéant les imputations comptables, faire le suivi des factures et des notes de frais, etc…).

Support ponctuel aux unités du département pour des tâches variées

Support aux activités de communication du département en Belgique en collaboration avec la responsable des événements

• Gérer et répondre aux demandes extérieures d’information et de documentation.
• Effectuer le suivi d’une série d’événements au profit de MSF.
• Donner un support ponctuel lors du lancement de campagne d’information et/ou de récolte de fonds.

Appui à l’unité de récolte de fond dans l’envoi des brochures sur les legs

• Mise à jour de la base de données
• Publipostage hebdomadaire
• Point focal des demandes de brochure par téléphone lors des campagnes legs

 Avec le support du Internal Communication Officer 

• Coordonner la production des agendas annuel pour OCB - Operations Center Brussels – (HQ, sections partenaires et missions) et en assurer la distribution.

Participation à la plateforme des Departement Assistants et contribution aux évènements collectifs du siège

• Participer aux réunions des assistantes des autres départements pour garantir le bon fonctionnement administratif de l’organisation : procédures internes, préparation des évènements collectifs
• Participer à l’organisation d’évènements associatifs et des événements pour le personnel
• Support à la prise en charge du côté associatif du département

 

 

Profil:

• Vous êtes disponible un ou plusieurs jours entre le 27 et le 30 avril 201     
• Vous êtes disposé(e) à vous rendre par vos propres moyens à Mesen (près d’Ypres) et à camper sur place.
• Vous appréciez l’ambiance des événements et les nombreux contacts sociaux qui leurs sont propres

Nous cherchons également des profils spécifiques:

• kinés/masseurs
•  médecins, infirmiers et secouristes
•  cuisiniers pour restauration collective
•  électriciens
•  informaticiens
• photographes (amateurs ou pros)

              Oxfam Peacewalker cherche

                           100 bénévoles

 

Oxfam Peacewalker est un des deux défis sportifs et solidaires d’Oxfam-Solidarité.

Pendant cette marche, les participants s’engagent à parcourir 42 kilomètres en moins de 10 heures sur un parcours historique au Westhoek. Avant cela, les marcheurs ont récolté minimum 750 euros pour les projets d’Oxfam-Solidarité.

La deuxième édition d’Oxfam Peacewalker aura lieu samedi 29 avril, pendant le weekend du premier mai. Nous cherchons 100 bénévoles pour nous aider à encadrer l’événement et à contribuer à la lutte contre la pauvreté dans le monde.

 Profil :

• Vous êtes disponible un ou plusieurs jours entre le 27 et 29 avril 2017
• Vous êtes disposé(e) à vous rendre par vos propres moyens à Messines (près d’Ypres) et à camper sur place
• Vous avez envie de mettre les main dans la pâte
• Vous appréciez l’ambiance des événements, l’activité intense et les nombreux contacts sociaux qui leurs sont propres

 Tâches principales

• Installation des points de contrôle (tentes, signalisation, etc.)
• Ravitaillement en eau et nourriture aux points de contrôle
• Enregistrement et accueil des équipes, avant le départ et le long du parcours
• Massages (sous l’encadrement de kinés)
• Animation (musiciens, circassiens et autres boute-en-train bienvenus !)

 Nous cherchons également des profils spécifiques :

• Cuisinier (savoir travailler avec l’équipement d’une cuisine industrielle)
• kinés/ostéopathes/masseurs
• électriciens
• informaticiens
• photographes (amateurs ou pros)

 Offre

• Encadrement par une équipe motivée
• Un emplacement de camping
• Nourriture et boissons tout au long du weekend
• L’ambiance fantastique d’Oxfam Peacewalker !

 Envie de faire partie de ce défi renversant ?

Inscrivez-vous via www.oxfampeacewalker.be.

Des questions ?

Contactez Marieke via eventvolunteers@oxfamsol.be ou au + 32 2 892 12 64

CANDIDATE PROFILE

• 2 years MSF field experience in diverse contexts with supply/log position required (experience as Coordinator an asset)
• Supply Chain background an asset.
• A university degree in HR or social & human science an asset.
• An interest in and a well developed sense of human contacts required.
• Strong communication and negotiation skills required.
• Efficiently combines a strong short term focus on concrete results with a more proactive, strategic and therefore longer term approach.
• Demonstrates analytical skills, critical sense and is able to take decisions.
• Works as a part of a team and cross functionally but also autonomously.
• Stress resilient.
• Fluent English and French.

CONDITIONS

• Open ended contract - 3 years commitment expected - based in Brussels - Full-time
• Hospital Insurance (DKV) – Pension plan – Subsidised Canteen - 100% reimbursement for public transport cost
• Starting position as soon as possible

CV + letter of motivation to be sent before February the 21th 2017, to Human Resources, c/o Muriel Moussiaux, 46, rue de l'Arbre Bénit, 1050 Bruxelles/Brussel, Gewijde-Boomstraat 46 Or via e-mail to :

Recruit-HQ-HR@brussels.msf.org with PMDA in the title

 

CONTEXT

Driven by MSF’s goals, the OCB Supply chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply its European Supply Center, and the Kenya Supply Unit its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

This position’s purpose is to respond to the current and future HR needs of the OCB Supply Chain, in order to have the right people at the right place, at the right time. S/he will:

• Anticipate, identify, accompany and develop the people in order to facilitate the mobility amongst the sites of the OCB supply chain (HQ<>Field<>MSF supply<>KSU…).
• Support the recruitment effort of MSF and assist to evaluate incoming CV’s, promote an MSF supply career on the appropriate platforms and this in close collaboration with the MSF recruiters.
• Advise expatriates recruited by MSF Belgium concerning their career path, ensuring the match between the operational needs in terms of actual/future skills required for the different profiles/pools and the individual development of the expatriates.
• Be the pool manager for the supply pool, ensuring the right match between the vacancies from the field and the candidates available as pool manager of the OCB pool.

 The “Pool Manager OCB – Development Advisor MSF Belgium” reports to the Recruitment & Development Coordinator (regarding to HR strategies and policies) and functionally reports to the supply chain department.

 JOB PROFILE

POOL MANAGEMENT OCB

• Building the HR pyramid for his/her pool
  • Collects the operational needs through open vacancies in short term and the matrice for longer term, assesses the match with the existing pool and works out short and longer term solutions in terms of quantity and competencies in collaboration with the supply department to answer at best to the operational demand.
  • Carries out a statistical analysis of his/her pool in order to ensure that the pool matches operational requirements in both short and longer term.
  • Participates to the definition of the first mission target for recruitment and accordingly manages the definition and development of his/her pool.
  • Ensures the diffusion of the offer defined towards the different actors concerned (Recruitment & Career managers of Partner Sections, Training Unit) and collaborates with them in order to define adapted solutions.
  • Upon request, facilitates the sensitisation activities related to his/her pool in collaboration with the recruitment unit.
  • Matching
    • Develops a good understanding of the requested profile for the vacancies by integrating information from the job profile, the job description, the mission context and specific requirements.
    • Collect information (recruitment report if FM, evaluations, feedback from CA) on a potential candidate in order to be able to propose him/her for matching following the matching process.
    • Makes the most efficient matching by selecting the best profile for the specific vacancy from the candidates available, as described in the “matching process”.
    • Considers the global workforce to answer the operational needs: HQ staff, national staff and international staff.
    • When identifying a position that will not be filled with pool members, look for alternative solutions, for example launching recruitment on post, re-discussing the set up in the field, etc.
    • When needed according to matching process, discusses candidates with technical referent.
    • Communicates regularly with operations through HRO and technical referents in the cells.
    • Briefs and debriefs expats according to the policy.
    • When identifying a position that will not be filled with pool members, look for alternative solutions, for example launching recruitment on post, re-discussing the set up in the field, etc.

• Works in close collaboration with Partner Sections (OCB and non OCB) to ensure the answer to the operational demand.
• Ensure optimal information exchange with the different CA so that s/he can do efficient and professional mission proposition.
  • Facilitates the validation of CV by technical referent for the different recruiters.
  • In collaboration with CA concerned, discusses potential identification and works towards retention through career plans that are balancing operations needs and the wishes of the expatriate.

DEVELOPMENT ADVISOR MSF BELGIUM

Facilitating individual and organisational development

• Encourage the employee to reflect on ambitions on a longer term (also after MSF), motivation and commitment, strengths and improvement areas and to translate this in short and long term career and development actions that create a win-win for the employee and the organisation. The individual development plan serves as a guide for the employee and a formalisation that is shared with CDM and PM. (see DA toolbox - content to be developed).

• Hold development conversations (see DA toolbox - content to be developed) with the employee to discuss, understand and enrich the development plan. The added value of the DA will be in the:

  • Coaching of the employee, i.e. provoking in depth reflection but also giving feedback on how the organisation perceives the employee’s performance and potential.
  • Guidance in the means of development that MSF can offer (70-20-10 learning model that are summarised in the DA toolbox (content to be developed).
  • Establishment of concrete individual plans that creates a win-win between the employee’s and the organisation’s ambitions.
  • Maintain regular contact with field workers before, during and after missions. Although concerns on missions are addressed via line management and other channels, the DA is a person of trust to discuss issues during the course of engagement with MSF.
  • Ensures that employee career data (e.g. availability dates, individual development plan, evaluations, debriefing notes, etc) are registered and up-to-date in order to allow HR colleagues to use these data efficiently. 
  Facilitating missions
  
  • Shares all possible information on the mission/job that the employee needs to start with the right expectations.
  • Makes sure that the employee departs in full compliance with the MSF’s policies (e.g. health, duty of care, to check)  and legal requirements (e.g. linked to the country of origin and/or the destination country)
  • Prepares briefings and de-briefings in liaison with HR Administration Officer.
  • Briefing notes are made available to the organisation through the relevant HR IT systems
  • Has prepared the concrete actions to undertake during the mission, fitting with the longer-term personal/professional development plan
  • At least once during the mission the DA has a personal contact (mail, skype, phone, etc) to follow-up evolution.
  • Debriefs expatriates returning from a mission, highlighting the skills acquired and those needing improvement, offering advice for future progress.
  • Receives and processes end-of-mission evaluations

 CAREER MOBILITY ON OCB SUPPLY UNIT

In close collaboration of the HR coordinators of the sites of OCB supply chain

• Support the movements of the employees across the OCB supply chain.

• Define with the different functions potential career paths for employees around  the OCB Supply Chain
• Elaborate current and future mapping of competences of employees and identify employees for mobility.
• In collaboration with the Supply Chain Learning Officer, facilitate and advice on trainings and path for those employees in order for them to progress.
• Identify and report any administrative issue that could be a blockage to the mobility.

OTHER TASKS PM/DA Be

• Ensures systematic references taking with other OC or organization.
• Updates the HR database according to the different responsibilities/steps of the work.
• Carries out field visits when needed and after validation of the Coordinator PM in order to keep abreast of the situation in the field and to assess how the member of his/her pool are settling into their missions and posts.
• Participates to the selection committee for the training concerning his/her pool.
• Participates to the CoPro / ARO.
• Takes part in the HR and supply chain department and related department platforms and meetings and contributes to discussions on its objectives and strategies

Candidate profile

 

Education       

• Essential: Post-graduate education
• Desirable: Degree in related fields (Finance – HR – Logistics)
  

Experience      

• Essential: Minimum 2 years’ experience in Finance, HR and Logistics management.
• Desirable: Previous experience with MSF or other NGOs is a strong asset
• Desirable: Knowledge of and familiarity migration’s context.
  

Language       

• Essential: French and Dutch.
• Desirable: English and Other languages spoken by migrants.

 Other               

• Essential: Belgian Driving Licence.
• Essential: Computer Litteracy (Word, Excell, Power Point).
•  Desirable: Familiar with Online Teamwork platforms.

 Conditions

• 12 months contract - full-time – based in Belgium
• Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transport costs
• Starting date : 06/03/2017
  

Deadline for application : 19 February 2017

Interested candidates should send a cover letter (in French or Dutch or English) and curriculum vitae by e-mail to Aline Histas, aline.histas@brussels.msf.org with “resource managerr” in the subject

Only short-listed candidates will be contacted

 

Resource Manager (m/f) –Mental Health for Asylum Seekers - Belgium

Context

MSF is planning a pilot project in Belgium targeting asylum seekers and newly arrived refugees (men, women and children) living in accommodation facilities or individual housing. The project aims to decrease morbidity and severity of mental health for the asylum seekers in Belgium with the specific objective to mobilise civil society and publicly demonstrate the need for mental health services for asylum seekers by piloting and documenting the efficacy of mental health and primary health services in a defined target population.

MSF plans to implement a Model of Care for mental health activities. The aim is to show that by intervening at an early stage, with not only specialized mental health staff, the mental health for asylum seekers and refugees can improve and reduce the burden of the primary and secondary health care. The project activities will be built on tree pillars: mental health activities – connection and networking with civil society – advocacy. The mental health activities will mainly consist of screening for mental health problems, and offering low threshold activities such as Psychological First Aid (PFA), Psychoeducation, Health Promotion, Group interventions and Individual counseling sessions (e.g. mental health assessment interview before referral). People who are in need of more specialized care will be referred to specialized care. Training and capacity building (e.g. on screening for mental health problems/detection and cultural briefing) will be given to staff at asylum centers, health care staff, schools and volunteers as part of the Model of Care. Care for staff and caretakers will be set up to prevent burnout due to emotional stress.

With a target population of 1200 people for the pilot project, MSF plans to have fixed and mobile teams to cover needs in collective and individual housing. The team composition will consists of Counsellors and Cultural Mediators with support from the Mental Health Manager. The Volunteer Focal Point will connect and network with volunteers from the civil society. The volunteers play an important part in organizing social activities/informing about psychosocial support for the individual and/or the family, in order to avoid worsening of people’s symptoms and stress.

Main purpose of the position

Coordinating, implementing and supervising tasks involving one or more of the following: administration/HR, finance, logistics and supply chain, related activities of the project according to MSF standard and policies, in order to optimize the mission’s response to the needs of the target population and to closely monitor the costs of the project’s implementation.

Job Profile

• Elaborating, planning and supervising in close collaboration with the PC, HR/fin/admin and logistics/supply activities and the budget planning, as required in the project in order to identify, respond and ensure the present and future needs of the project.
• Monitoring the implementation of the daily activities according to her scope of responsibility involving one or more of the following: HR/Fin/Admin and/or logistics, supply as identified and specified by his/her line manager, in accordance with MSF procedures and guidelines. 
• HR: recruitment, briefing, leaves management, evaluation process, admin management as specified by the line manager and the administrative and logistic processes (contract, accommodation, extension, data base management Homere, etc.)
• Finance/Admin: administration related activities, the accountancy, general ledger and reporting activities, supervision of payments to suppliers, internal or external, and personnel, in order to ensure taxes and national social insurances compliance, transparency on accountancy as well as coherent information on service supply chain processes.
• Logistics: logistics/technical activities in the project (transport, communication, vehicles and engines, equipment/installation and infrastructures, communications, etc.) including installation and maintenance of functional office space(s) and lodging facilities for staff in adequate living conditions
• Supply: Supply Chain processes and systems (order processing, order and stock management, procurement systems), keeping accurate and updated information on stocks (expiry dates, security level, pipeline and lead times)
• When required, defining and updating in close coordination with the Project Coordinator, the project safety policy, implementing the technical aspects of the risk reduction policy, in order to ensure people’s security and safety
• Participating in monthly reports according to guidelines (SitReps, statistics, etc.)