Détails de l'annonce
Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Adresse email : kristina.presis@brussels.msf.org
Lieu de l'emploi : Brussels /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Comptabilité
Date de publication : 10/05/2017
Date limite : 28/05/2017
Profil
CANDIDATE PROFILE
- Advanced training in accounting or economics
- Minimum 2 years of professional experience
- Excellent knowledge of computer tools, in particular Excel
- Organized, precise
- Capable of working in a team
- Aware of the humanitarian world and particularly the MSF mission
- Client orientated
- Written and spoken French and English
- Ready to travel to the field
CONDITIONS
- Open-ended contract - full time - based in Brussels (Ixelles)
- Hospital Insurance (DKV) – Complementary Retirement plan – Canteen at democratic price – reimbursement (100%) for public transportation costs
- Starting : immediate
Deadline for Application: 29 of May 2017
Interested candidates should send Cover Letter and Curriculum Vitae, by e-mail to Recruit.HQ.finance@brussels.msf.org or to Kristina Presis, MSF HQ Finance Department, Rue de l’Arbre Bénit 46, 1050 Brussels
Description
CONTEXT
The Field Accounting Controller (FAC) is the point of contact for missions for all accounting questions. He/she ensures at headquarters the quality of accounting in the missions. He/she supervises the work done in the field, assuring the quality and the relevance of charges as well as conformance to accounting policies and procedures.
He/she provides primarily technical support and related information to the missions.
JOB PROFILE
Accounting
- Ensures application of OCB accounting rules
- Assures the eligibility, compliance and relevant allocation of expenses (project, contract, financing line, strategic line)
- Ensures the quality of back-up information (paper checks, advances and transfers, including their labelling, simulations, exchange rate, etc.)
- Verifies the allocation and correct validation of expenses paid by headquarters
- Organizes monthly closings with the missions, fixing closing deadlines in accordance with analysis of mission capacity, assuring respect of deadlines
- Shares his/her expertise, serves as consultant by communicating good practice to the missions, and assures corrections are made
- Verifies setting of parameters for projects, third parties, accounting books, budgets, exchange rate, etc.
- Verifies good application of purchasing rules (authority levels, signatures, advances, etc.)
- Verifies the quality of back-up documentation (paper and/or scanned) and other documentation (Purchase Orders, Request for Proposals/Offers, etc.)
- Verifies good application of Human Resources rules (Homère-Saga, salary changes, per diem payments, etc.)
- Answers to the questions from the field
- Organizes the annual closing with the missions and archiving of accounting reports within planned deadlines
- Organizes and ensures classification and archiving at headquarters of paper and digital accounting documents
- Collects and sends to the missions useful documents (bank authorizations, inforeuro, Brussels expense lists, etc.)
Financing
- Ensures correct setting of parameters for financing contracts (budget, financial plan, administrative costs, associated accounting codes for line items, etc.)
- Assures the eligibility and rationale of expenses allocated to contracts in order to minimize related financial risk (possible loss of reimbursement)
- Organizes and supervises reporting in order to respect lender deadlines, and transmits reports to appropriate parties
- Verifies the content and form of intermediate and final financial reports
- Organizes and follows accounting closing of financial reports
- Plans and organizes financial report audits (expense lists to be sent to the auditor, documents to be collected, documents to be sent from the field, etc.)
- Collects, verifies, and explains documents required by the auditors including “Belgian” back-up documents
Human Resources
- Participates in briefings and debriefings of expatriates involved with finance
- Participates in financial training organized by the department for the missions
- Assures back-up of his/her colleagues and provides help as needed
- Provides support link to the utilisation of new tool and assures the training to his/her mission
Various
- Identifies field support needs and establishes terms of reference for support visits in cooperation with the Cell
- Makes the necessary support visits in accordance with the terms of reference
- Writes a visit evaluation and ensures implementation of recommendations
- Participates in the development and implementation of new tools and procedures
- Review the procedures following the implementation of the new working methods (NCOA, UNCOM Best Practices OCB Missions, Accounting Check tool, ...)
- Provides corrections requested by missions after verification of proper assignment (DOMI)