Candidate profile

• Academic background in international supply
• and/or Experience in international supply design
• and/or Experience in supply management in the field
• Strong experience in the humanitarian field (with MSF is a strong asset, with supply responsibilities is a strong asset, at coordination level is an asset)
• Coordination, leadership, reporting and diplomatic skills
• Experience in project / change management is an asset.
• Very good communication skills for interacting with several departments
• Autonomous
• Fluent in English and Spanish - French would be an asset
• Adhere to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, Empowerment

Conditions

• Open-ended contract - full-time – based in Belgium but with high availability for travelling (about 1/3rd time on the field)
• Hospital Insurance (DKV) – Pension Plan – Canteen -  100% reimbursement for public transport costs
• Starting date : End of January 2019

Deadline for applications: before December 21, 2018

Interested candidates should send a cover letter and curriculum vitae in English by e-mail to Camille Dumonceau at Recruit-HQ-SC@brussels.msf.org with “SCO Cell 5” in the subject

Context

Driven by MSF’s goals, the OCB Supply Chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply, its European Supply Center, and the Kenya Supply Unit, its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

The Supply Chain Officer (SCO) position belongs to the Supply Department (line manager: Front Office Coordinator) and is a member of the operational cell (functional manager: Operations Coordinator). He/She designs the supply strategies and set-ups to answer the operational needs, taking into consideration the general supply policies and standards. He/She makes sure resources and means tally with them (technical support, budget, field HR skills…). He/She supervises and reports the performance of the supply chains. He/she is accountable over the current situation of her/his contexts and must proactively foresee the future challenges; in order to avoid supply becomes a bottleneck for operations. He/she understands the needs of operations and translates them into supply chain solutions.

Current Cell 5 contexts are India, Venezuela, Bolivia, South Africa, Malawi, Mozambique, Brazil and Zimbabwe. Each context has its own characteristics requiring a broad range of Supply Chain expertise.

Key responsibilities

He/She designs and supervises the implementation of the Supply strategy of each context / project of the Operational Cell, in close collaboration with Medical and Logistics operations in order to cope with operational needs and quality required by OCB’s policies. These include stock management, international and national sourcing, transport and customs, ordering process, demand planning and forecasting processes, communication and customer satisfaction processes.

He/She participates to the dynamics of the cell as its Supply referent. As such, he/she helps to build budget and follow them, and participates to all necessary gatherings (AROs, budget revision, monitorings, CoPro…).

He/She works closely with the other SCOs as a team, to foster best practices and benchmark. He promotes as well outsourced resources when adequate. 

He/She is the functional manager for the Supply Co at the Coordination on the field. He/She collaborates with him/her to design and improve the supply chain of the context (set-ups, needs for support, processes, needs for trainings…) with the support of the Supply Department and its technical referents.

He/she keeps tight link with his/her peers within the other OCs and ESCs and promotes synergies to maximize capacity.

He/She has full visibility of his/her resources. He/She reports performance of the supply chains of his/her contexts, based on quantitative and qualitative metrics and analytics, with a focus on partnership’s satisfaction.

He/She contributes to drive the MSF Supply Chain strategy towards Supply Chain excellence by escalating the uncovered needs on innovation, resources and quality.

He/She undertands the political, social and economic context in each country, spends time working in the field with the supply team in order to test all process/tools/strategies implemented.

He/She is able to support the mission in developing adaptable supply routes also in context outside of MSF standard way of workings.

He/She takes interest in the gaps in the overall supply system, especially in the context of HIV/TB in Southern Africa and evaluates if MSF can/should provide a specific input in terms of advocacy, alternative solutions, private public partnerships or others, this beyond the MSF Supply Chain.

- Diploma in sociale of humane wetenschappen (onderwijskunde, communicatie, sociologie, pedagogie, psychologie, geschiedenis, criminologie, rechten, …) 

- Minimum 2 jaar aantoonbare ervaring in een gelijkaardige functie met combinatie van vaardigheden in permanente vorming en communicatie 

- Goede kennis van de onderwijssector en de sector van de mondiale vorming

- Kennis van technieken van groepsanimatie en visuele communicatie (internet en grafische vormgeving). Kennis van audio- en videomontage is een pluspunt

- Interesse voor en kennis van de mensenrechtensector, conflictpreventie en herinneringseducatie

- Perfecte kennis van het Nederlands en goede kennis van het Frans (mondeling en schriftelijk). Een goede kennis van het Engels is een pluspunt.

RCN Justice & Démocratie is een Belgische NGO die sinds 1994 actief is in de wederopbouw van de rechtsstaat in verschillende landen in transitie (Rwanda, Burundi, de Democratische Republiek Congo, en Marokko). Met haar ondersteuning van de heropbouw van het rechtssysteem bereikt ze zowel instellingen als het sociale middenveld. 

 

In Europa, en meer bepaald in België, werkt RCN Justice & Democratie rond wereldburgerschaps- en herinneringseducatie en sensibilisering van leerlingen van het secundair onderwijs, studenten hoger onderwijs, jongeren en professionele actoren van de onderwijs- en justitiesector, meer bepaald rond mechanismen die leiden tot geweld en polarisatie en hoe daar tegenin te gaan. RCN Justice & Democratie doet ook aan sensibilisering (outreach) rond processen van internationale misdaden. De uitdagingen en problemen van onze multiculturele samenleving, hun onderlinge samenhang en het toenemende extremisme, maken een beter inzicht in deze conflicten noodzakelijk om de wereld te begrijpen en zo te evolueren naar actief en open mondiaal burgerschap. 

 

RCN J&D is op zoek naar een educatief medewerker (m/v/x) voor haar zetel in Brussel. Het betreft een contract voor een voltijd tewerkstelling van een bepaalde duur van 6 maanden. 

 

De Educatief medewerker werkt nauw samen met de Franstalige educatief medewerker. 

 

 

Verantwoordelijkheden:

- Organiseert, verzorgt en evalueert workshops en vormingen voor de diverse doelgroepen van het programma (leerlingen secundair onderwijs, jongeren, NGOs en universiteiten, actoren van de justitiesector)

- Draagt bij tot het dagelijkse beheer en de opvolging van activiteiten via de gebruikelijke middelen (chronogram, maandelijkse rapporten, …) 

- Lijst de financiële en logistieke middelen op die nodig zijn voor het uitvoeren van de activiteiten

- Volgt het budget van het programma op met de financiële verantwoordelijke van de organisatie

- Draagt bij aan de promotionele en communicatieve activiteiten van het programma, identificeert mogelijkheden tot samenwerking en ontwikkelt operationele partnerschappen in het kader van het programma 

- Zorgt voor de bekendmaking van het programma en ontwikkelt en verspreidt daartoe het nodige communicatiemateriaal (website, brochure, Facebook pagina…)

 

- Volgt bestaande partnerschappen en netwerken op en draagt bij aan de verdere uitbouw  daarvan

- Draagt bij aan het uitwerken en de vormgeving van subsidieaanvragen 

- Draagt bij aan de opstelling van het actieplan

- Draagt bij aan het opstellen van overeenkomsten met partners en dienstverleners

- Staat in voor de trimestriële en jaarlijkse rapportage over de gerealiseerde activiteiten en rapporten voor donoren.

- Draagt bij aan de strategische reflectie over de toekomstige orientatie van de programma’s 

 

 

Looptijd: RCN Justice & Démocratie biedt een voltijds contract van bepaalde duur van 6 maanden aan

 

Aanvang: zo snel mogelijk

 

Plaats: Brussel (België)

 

Voorwaarden: brutosalaris conform de sector, maaltijdcheques

 

 

Gelieve uw cv en motivatiebrief ten laatste op 9 december 2018 per email te sturen naar Patricia Kela, job@rcn-ong.be, met vermelding « educatief medewerker » in het voorwerp van de mail.  Gelieve tevens uw beschikbaarheid te vermelden in de motivatiebrief, samen met de contacten van drie referentiepersonen met betrekking tot uw laatst uitgeoefende functies. Informatie over RCN Justice & Démocratie kan U vinden op volgende website www.rcn-ong.be

 

RCN Justice & Démocratie respecteert gelijke kansen. We selecteren onze kandidaten op basis van hun kwaliteiten, vaardigheden, ongeacht leeftijd, sekse en afkomst. 

 

Enkel weerhouden kandidaten worden gecontacteerd.

 

 

Eligibility criteria :

It is highly desirable that the successful applicant has or can demonstrate:

Essential qualifications, knowledge & experience and skills:

• University degree in a relevant discipline
• Demonstrated experience inevent planning,handling administrative and accounting processes
• Experience with non-profit organizations;
• Strong commitment to, and passion for, the principles and practice of human rights;
• Excellent verbal and written communication skills in English; additional languages such as Arabic or French will be considered as strong assets;
• Highly organized and process driven;
• High level of attention to detail;
• Strong team player
• Comfortable using own initiative and taking ownership of processes
• High levels of integrity and trustworthiness;
• Able to handle confidential information

Additionally desirable

• Experience of working in a partner organization
• Demonstrated interest in sustainability
•  Demonstrated interest in Middle East and North Africa (MENA) region

Conditions and additional information available here

Organization: Cairo Institute for Human Rights Studies Brussels Office (BO-CIHRS)

Location: Brussels, Belgium

Position: Administrative and Financial Associate 

Unit: Operations

Starting Date: January 2019

Benefits: Brussels Office - 20 days holiday (+ public holidays), lunch vouchers, travel expenses

Job Type: Full time

Contract: Fixed-term - CDD 1 year

Salary: Salaries are determined based on the employee’s position on the wage scale.

Important notice: Candidates must have and be able to retain the legal right to work in the EU

Are you looking to provide effective support to a small dynamic NGO? Do you have the appropriate qualifications and experience in administration, event planning, and general office support that you wish to use to defending and promoting Human Rights? You always wanted to use your professional assets to contribute to the development of a respected, principled and impactful organization?

This offer will be of interest to you. Please find below a description of the position and of its requirements:

Who we are:

CIHRS is a unique organization that has demonstrated its credibility in the field of human rights and democracy since its inception in 1993. During the many political storms that have come, passed and remain ongoing throughout the MENA region, CIHRS has repeatedly demonstrated its ability to stand above the politics of national interest groups. As a growing and increasingly influential organization, CIHRS remains resolutely committed to its core principles of respect for human rights and justice.

CIHRS and its partners from across the MENA region have contributed to numerous successful international advocacy initiatives. Among many achievements, these advocacy efforts have succeeded in pressuring national governments to modify or halt legislation that threatens freedom of assembly and association, and in mobilizing powerful international organizations such as the United Nations Human Rights Council (UNHRC) to take strong stances on repressive governments violating the basic rights of their citizens.

As a regional organization deeply embedded within the human rights movement in MENA, CIHRS both fosters strong connections with civil society organizations on the ground and effectively engages with major players in the international community. Through decades of activism, engagement and monitoring of regional and global politics, CIHRS has gradually increased its institutional capacity and international reach, largely through the establishment of CIHRS offices in Europe and North Africa. Given its strategic operational setup and broad range of partnerships across the world, CIHRS has a distinctive ability to connect local human rights violations in MENA to global security and stability concerns.

Mission Statement

CIHRS advocates for human rights and democracy across the MENA region. Through the elevation of local voices, CIHRS contributes to the building of sustainable, prosperous, and peaceful societies.

Objectives

To protect public space and advocate for democratic practices across the MENA region, CIHRS aims to engage and encourage interest-driven actors to respect human rights, justice and accountability. 

Position description:

The successful candidate will support CIHRS Brussels Office in operating daily office management and in coordinating CIHRS’ events and missions. The associate will also assist CIHRS Finance department in ensuring that proper and robust financial records are kept.  In  addition,  the administrative and finance associate  will  help ensure that we work in a quality, safe, fit for purpose office environment, representing  value for  money by  assisting the Office Manager with  appropriate purchasing, facility and human resources  management. This position is  key  to  providing  a  reliable  and  proactive  administration, event planning and financial function and plays an important role in CIHRS’s continued success  and  impact.  It  requires an enthusiastic,  confident, well organized, solution driven individual  with  experience  in  event planning, use  of  finance  systems, working with Belgian administration and social secretariats,  as  well  as  general office procedures.

Being a relatively small NGO with a global reach, and a challenging ambition, this is the right environment for someone who takes a flexible approach and who can adapt to arising issues while respecting local differences. 

Duties and Responsibilities:

 

1-     Effective administration,event planning and logistics

• Maintain inventory of office supplies and own re-ordering processes
• Ensure a clean and tidy office environment (overseeing the cleaning services)
• Manage office calendar and meetings keeping record of staff missions, visits and office activities
• Coordinate all logistical, administrative and financial aspects of BO-CIHRS events (i.a. trainings, conferences, receptions) under supervision of the office manager and the administrative director;
• Take minutes of meetings when requested;
• Coordinate visa submissions for participants to BO-CIHRS activities and work permits applications for foreign BO-CIHRS employees;
•  Help organize specific meetings and activities inside and outside of the office
• Provide ad hoc administrative support as needed to staff, including those based in other CIHRS offices
• Manage outgoing and incoming post
• Provide additional support as required to the Administrative Director and BO-CIHRS Manager
• Purchasing and procurement of office equipments’ in accordance to CIHRS procedures.

2-     Accurate and timely operation of payroll

•  In coordination with a social secretariat, own the operation of the monthly payroll processes to ensure staff are paid accurately and on time
• Monitor and report on staff attendance, absences and vacations
• Manage changes and updates to payroll
• Respond to ad hoc queries in relation to payroll

3-     Human resources administration

• Facilitate staff recruitment, staffing and staff representation
• Ensure smooth and effective induction of new staff
• Develop and oversee an internship program for BO-CIHRS
• Assist in staff access to training and development
• Assist the Administrative Director and facilitate performance monitoring and evaluation of staff

4-     Accurate and timely support to bookkeeping

• Assist in the operation of BO-CIHRS bookkeeping ensuring that financial and assets records are kept accurate and up to date
• Process invoicing and handle all procurement processes
• Process expense claims
• Report monthly and annually to the Financial Director and accounting services on BO-CIHRS expenses
• Ensure that all  regulatory, legal and reporting obligations of BO-CIHRS are met in a timely manner, including financial reporting, taxation, government registration, etc
• Provide additional support as required to the Financial Director

 

- En possession d’un diplôme Master ou équivalent par expérience

- Minimum cinq ans d'expérience dans un poste de direction (similaire) dans le secteur de la coopération au développement, de la communication ou du marketing;

- Une expérience avec le CRM SalesForce ou la possibilité d’apprendre rapidement à utiliser ce logiciel est un impératif

- En termes de qualités de leadership :

o Vous avez une excellente vision analytique et stratégique

o Vous travaillez de manière axée sur les résultats et sur la résolution de problèmes et vous accordez une importance primordiale à la transparence.

o Vous êtes flexible et résistant au stress et savez gérer le changement et la résistance

o Vous êtes constamment à la recherche d'amélioration et d'excellence

o Vous pouvez coordonner une équipe et stimuler la collaboration

o Vous coachez les membres de l'équipe de manière appropriée

- Vous avez d'excellentes compétences en informatique

- Vous comprenez parfaitement le néerlandais et le français - le bilinguisme oral et écrit est une exigence absolue. Une bonne connaissance de l'anglais est également nécessaire (la connaissance de l’espagnol est une valeur ajoutée)

- Vous êtes prêt à voyager occasionnellement dans les pays partenaires dans le cadre de votre travail

- Vous avez des affinités avec le secteur des ONG et un intérêt manifeste pour la mission, la vision et les valeurs de VIA Don Bosco

En tant que coordinateur/trice récolte de fonds & communication, vous rapportez directement au directeur, et prenez part à la gestion quotidienne. Vous être responsable de l’atteinte de vos objectifs (à long terme) de contenus et financiers sur base d’une budgétisation claire. Pour ce faire, vous dirigez une équipe de trois personnes et êtes responsable de l’efficacité de l’organisation et du suivi des activités de votre équipe. Vous vous mettez régulièrement d’accord avec les autres services, entre autres en vue d’une justification correcte des ressources que vous collectez.

Vos principales responsabilités :

Récolte de Fonds

- Vous élaborez la planification stratégique et opérationnelle ainsi que le budget de la collecte de fonds et participez à sa mise en œuvre pour votre compte.

- Vous élargissez les canaux de collecte de fonds actuels et explorez, avec des agences et des fournisseurs externes, de nouvelles opportunités à la fois en Belgique et à l'étranger

- Vous connaissez les techniques traditionnelles de collecte de fonds, mais vous êtes également au courant des nouvelles technologies et des opportunités qu’elles apportent.

- Sur base de l'analyse des données et des KPI, vous surveillez la performance de tous les canaux de collecte de fonds et procédez aux ajustements nécessaires

- Vous représentez VIA Don Bosco auprès des entreprises et donateurs institutionnels et privés et vous établissez une relation durable avec eux dans le contexte de la CSR / RSE

Communication

- Vous êtes responsable en dernier ressort des différents médias gérés par VIA Don Bosco (propre magazine, site web, réseaux sociaux, newsletter, etc.)

- Vous concevez avec votre équipe une stratégie de communication adaptée à la stratégie et aux groupes cibles principaux de l'organisation

- Vous participez activement à la production de matériel de communication, y compris la rédaction de texte et l'édition de divers dossiers (rapport annuel, communiqués de presse, etc.)

- Vous construisez un réseau au sein de différents médias (presse écrite, médias locaux, online marketing, etc.)

Gestion du personnel

- Vous entretenez des relations de travail ouvertes, constructives et efficaces avec la direction et les collègues de VIA Don Bosco

- Vous planifiez et suivez les activités des services communication et récolte de fonds, y compris le coaching et l'évaluation du travail de vos collaborateurs directs

- Vous assurez la formation permanente des employés dans le domaine de la récolte de fonds et de la communication, en veillant à rester en lien avec les objectifs de l'équipe