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Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Adresse email : Recruit-HQ-Operations@brussels.msf.org
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 17/12/2021
Date limite : 04/01/2022

Profil

REQUIREMENTS

Education

  • Academic degree in Information and Communication Sciences & Technologies or in Records Management or related field 
  • Proven knowledge in records management including data protection policies, digitization, database management, information retrieval 

Experience

  • Relevant experience in project and change management and in the use of tools and software packages
  • Minimum 2 years of experience in information management is a must.
  • Experience with MSF and within the Ops Department is an asset, but not a strict requirement 

Competencies 

  • Good communication, interpersonal skills, and writing skills in both French and English 
  • Good understanding of ICT, and online tools and social media 
  • Excellent communication, problem solving and analytical skills 
  • Organized and methodical. 
  • Autonomous 
  • Ability to adapt quickly and respond to changing priorities  
  • Service-oriented 
  • Ability to elicit cooperation from senior management and other departments 
  • Initiative and innovation
  • Strategic thinking and planning abilities 
  • Demonstrated leadership in developing a team-oriented approach, collaborative environment 
  • Proven managerial skills are an asset. 

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

Information & Knowledge Management (IKM) has been integrated in the MSF-OCB 2020-2023 Strategic Orientations as a key axis to work on. As a result of a consultative process, an OCB IKM strategy has been validated at the General Director level in October 2021 to reflect the IKM priorities (gathered from a consultative process), through a roadmap. 

Because of its key role in undertaking a strong Information and Knowledge Management culture, the Operations Department has at the same time framed the upcoming priorities in the Information and Knowledge Management - Strategy and Roadmap 2021-2023 to improve related practices, as much as to build greater transversality at Operations-level.  

In parallel, MSF-OCB had recently validated a Record Management, Retention and Disposition Policy to address storage and maintenance, use, archiving and final disposition of records in the custody of MSF OCB.

RESPONSIBILITIES

The mission of the Ops Information & Knowledge Manager is therefore to safeguard and boost the implementation of both the Ops IKM strategy and the Record Management Policy, these two by setting the priorities of the Mobile Implementation Officers s/he manages. 

The Ops Information & Knowledge Manager will: 

  • Lead the strategy for implementing policies and guidelines related to information, records, retention and disposition management at field and HQ-level 
  • Review and develop OCB OPS policies and guidelines on Info, records and knowledge management. 
  • Provide support and ensures missions follows Record Management OCB policy and guidelines in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ 
  • Act as a technical referent and make recommendations for: 
  • Developing IKM systems and tools 
  • OPS Information and records to be well located, rapidly and fully accessible, and available for future audit, discovery and capitalization 
  • ensuring that only information and records that are necessary are retained, and not longer than required by reviewing and aligning retention schedules 
  • special protective measures to be put in place regarding vital and sensitive information 
  • Act as subject matter expert to get a more efficient use and dissemination of the information across the whole Ops Department (field- and HQ teams): 
  • Focal point on IKM tools and initiatives at Field and HQ level. 
  • Provide her/his expertise to decision makers and key stakeholders, including various working groups such as the OCB IKM. 
  • Support a cultural change towards IKM awareness in close collaboration with other IKM colleagues. 
  • Supports headquarters’ projects involving IKM.
  • Guaranty a sustainable system to support/train any user of the Ops IKM initiatives/tools is put in place. 
  • Ensure the Knowledge Management pillar to promote a horizontal and capitalization culture is being boosted as per priority. 

The Ops Information and Knowledge Manager is a member of the OCB IKM Steering Committee, and the GDPR circle. and has collaborative interaction with the Learning & Development Unit, the ICT department, and of course the HQ- and field users at Ops department. 

S/he is under the management of the Support Management Ops. S/he will manage the MIO Record Manager, and, if plan accepted, the MIO Information Manager. 

MAIN ACTIVITIES

  1. Restructuring of Information Management at Ops-Level, department and field-level (from now until March 2022 at RST/Cell-level and from November 2021 to July 2023 at field-level):  

S/he acts as Program Manager to conceive, develop, initiate, communicate and train relevant stakeholders. Main tasks include:  

  • Definition of the implementation, monitoring and maintenance roles and responsibilities (including of her/his role) 
  • Ensuring the training plan for OPS staff and the onboarding/offboarding plan for OPS staff (HQ and field) is being undertaken 
  • De-briefing outgoing staff facilitating curation and transfer of Information resources before departure
  • Definition of standards and processes (workspace/intranet templates and layouts, standard libraries, folder structures for local drives, taxonomies, metadata and content-types, document inventories, retention tables, access permissions, naming conventions etc.) 
  • Definition of the cleaning, archiving and migration processes 
  • Definition of the maintenance and monitoring procedures 
  • Ensuring the plan for implementation of Missions is prioritized 
  • Definition of the communication plan with main stakeholders (RST, OPS department, IKM group, ICT etc.) 
  • Ensure the project is launched and executed as per plan
  • Ensure the migration to new standard systems following the SoP is being done
  • Ensure the development and Pilot of the standard Mission, RST and other team's department collaborative spaces 
  • Ensure the development and pilot of the Mission and OPS dep intranet spaces
  • Define success criteria and analysis  
  1. Integration/rationalization of already existing Ops IKM initiatives in New Intranet (from February to October 2022) 

With the idea to provide a single access point to the several platforms, tools, sites and spaces relevant for the OPS, s/he should: 

  • Ensure the Snapshot, Ops Knowledge base, Sindy, EoM, and other sites are being integrated as much as possible in the new intranet 
  • Repatriate Ops Knowledgebase in SharePoint/New intranet  
  • Training/onboarding of Field Teams’ users (Country and Project teams) on new intranet and other OPS IKM initiatives  
  1. Boost Knowledge Management pillar by promoting a horizontal and capitalization culture (from September 2022) 
  • Grow the capitalization culture in the field by encouraging and providing means (time and methodologies) for field teams to take the time to reflect on their action to extract lessons learned and feed institutional memory. Champion these exercises. 
  • Promote actively Community of practices and champion field-driven initiatives. 
  • Define the needs, and requirements for a Community of Practice for OPS staff on the IKM topic. 
  • Contribute to the development of a strategy around internal communication. 
  • Create Steering Committee for Ops newsletter with field representatives; stimulate and help authors.
  • With the support of the Ops, Support Management, clarify Briefing-Debriefing content and process
  • Adapt knowledge sharing spaces (global, regional, national)
  • Diversify formats of explicit knowledge 
  1. Ad-hoc support 
  • Supports in answering punctual retrieving requests for information stored in MSF-OCB OPS HQ repositories. 
  • Collect, centralize and report IKM management and compliance issues and initiatives across all missions and OPS department. 

CONDITIONS

  • Expected starting date: 1/02/2022
  • Contract type: Open ended contract - Full time
  • Location: based in Brussels (Ixelles)
  • Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

Deadline for applications: 04/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org until 04/01/2022 and mention “Operations Information & Knowledge Management Officer ” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Adresse email : Recruit-HQ-Operations@brussels.msf.org
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 17/12/2021
Date limite : 02/01/2022

Profil

REQUIREMENTS

  • Higher education diploma, Master’s degree in the field of HR and/or Finance is a strong asset
  • 2 years of professional experience in administrative and financial management required 
  • Experience working in an NGO is an asset  
  • Relevant experience in project and change management and in the use of tools and software packages   
  • Proficient in MS Office 
  • Excellent oral and written skills in English and French, with editing skills in both languages; Dutch is an asset 

 Competencies 

  • Demonstrated leadership in developing a team-oriented approach, collaborative environment 
  • Initiative and innovation  
  • Excellent communication, problem solving and analytical skills 
  • Organized and methodical. 
  • Proven managerial skills are an asset. 
  • Ability to elicit cooperation from senior management and other departments 
  • Service-oriented 
  • Ability to adapt quickly and respond to changing priorities   
  • Good synthesis skills 
  • Strong ability to multitask, and prioritise tasks. 
  • Excellent time management skills. 
  • Ability to respect confidentiality 
  • Highly flexible and autonomous, 
  • Very good interpersonal skills  
  • Sense of rigor 

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

CONTEXT

The Operations Department (Ops Department) manages and supervises the operations within the MSF Operational Centre Brussels (OCB). The Department is currently composed of operational cells, Regional support team and support Units (Risk Management, Duty of Care, Information & Knowledge Management) 


While the executive team is responsible for the overall continuity and the definition of operational strategies in the OCB, the Executive Assistant is responsible to ensure the department HR, administration, and finance are smoothly running. S/he is also responsible for the practical organisation of main ops events and the document registration of missions.

RESPONSIBILITIES

The Ops Department executive assistant acts as a liaison between the executive team (Directors of Operations/Support Management Ops) and the other OCB HQ departments for HQ administrative, Human Resources and Finance management matters.  

  • S/he provides high-quality administrative, HR and finance support to the executive team:  
  • S/he ensures the administrative/HR and finance HQ processes are followed-up and respected.  
  • S/he plays a central role in ensuring the Brussels-based people are onboarded and properly administered.  
  • S/he provides an organisational and practical support of ops-related events and Missions registrations/legalization  
  • S/he independently complete a variety of administrative/HR and finance tasks and proactively identify, solve or delegate more complex topics. More concretely:   
  • S/he is under the management of the Support Management Ops 

 MAIN ACTIVITIES

  1. Administrative and HR Management support: is the focal point for any administrative and HR-related questions at Department’s level 
  • Ensures administrative processes are respected for the Department’s Human Resources:  
  • Prior to the opening: Ensure the JD matches the desired profile, the administrative status is correctly chosen, 
  • Manage job openings for Brussels-based people, centralize the applications, follow-up the applications, and liaise with candidates until the person is hired 
  • Setup/schedule interviews and job assessments 
  • Send negative response letters to not selected & shortlisted candidates after the final interview. 
  • Organize newcomer’s engagement, complete and have a candidate's engagement decision signed by the director; communicate it together with supportive document to the headquarters administration. Ensure the link with the headquarters administration when the newcomer is a non-Belgian candidate (work permit, "inpat package" ...) 
  • Ensure induction organization: preparation of necessary equipment (workspace, computer access, email, magnetic card, diary ...), briefs newcomers on administrative and information management; Welcome & ensure physical receipt of the new employee 
  • Manage leave follow-up and encoding of information (unpaid leave, sickness, minor unemployment, etc.) in the computer-system (HR.net) every month in order to transmit the information to the HQ HR-department. 
  • In collaboration with the units/cells and the headquarters administration, participate in the recruitment process and follow-up of interns and consultants 
  • Ensures guidance is developed, updated, and disseminated for non-Brussels based people, consultancies, volunteer, internship. 
  • Follow-up of department’s determined contract & Mobile implementation officers’ contract (start / end dates, contract modification), and liaise with the HQ administration department. 
  • Update the department organigram and ensure dissemination / access 
  • Ensure availability of stock of office equipment, photocopiers, etc ...  
  • Organize upon request teleconferences and videoconferences 
  • Dispatch incoming and outgoing mail from the department 
  • Monitor / optimize GSM-expenses. 

 

  1. Financial management support 

Is the focal point for finance at Department’s level 

  • Launch the budgeting exercise of the Department, liaise with the different Units/cells, encode the whole department Budget, present it during the Budget arbitrage 
  • Prepare the quarterly budget revision in collaboration with the different Units/Cells, analyze the discrepancies, challenge the different budget-holders and liaise with the Finance Department.  
  • Based on HR-movements (departure/gaps, etc.), follow-up the Department’s CDD-envelope and the Mobile Implementation Officer’s contract. 
  • Follow-up the Department accountability: provide info, verify budget encoding, ensure invoices follow-up.  

 

  1. Practical organisation of Ops events  
  • In collaboration with the Support Management Ops, ensure all practical aspects of the major events of the department and ensure the organization of the premises in the Ixelles office (Ops / Meds week, Annual / Multiyear Review of Operations, Bilan & Objectives and other workshops). The tasks involve (non-exhaustive): booking in Zoom / Teams, booking hotels for a large group (80 people), ordering & catering management, booking plane tickets and travel, booking rooms, monitoring technical and logistics questions, dissemination of information related to the event, management of the event budget, support on visa issues, catering service 
  • Organize and announce the Info Matin and other OPS events (debriefing, lunch & learn, ...) 
  • Organize the team building of the department 
  • Participate in the organization of non-ops events for staff 
  • Archive final documents; If necessary, take the minutes of the various meetings 

 

  1. Document registrations and legalizations for missions 
  • In collaboration with the HROs of each cell and the HRCOs of the missions, collect all the documents related to registrations and legalizations in the mission countries, collect the necessary signatures, ensure information related to legal steps to be carried out is available; 
  • Coordinate the necessary steps (ordering legal documents, notary, sworn translations, legalization, request for couriers, archiving, sending). 
  • Follow up the translations and legalizations of documents for the Ops department from request to the reception in the field. 

 

  1. Others  
  • Participate in assistants’ meetings to ensure the proper administrative functioning of the HQ: internal procedures, preparation of collective events 
  • Ensure, on a rotation basis, back-up of other department’s assistants 
  • Maintain the organization of Executive Assistant’s files;  
  • Assist Directors of Operations (DOs) in the organization of certain tasks: make hotel and travel reservations on request, ensure that meetings are well prepared (setting appointments with participants, organizing their accommodation, booking rooms, by tele- or videoconference, prepare the agenda and distribute the preparatory documents). 

CONDITIONS

  • Expected starting date: 10/01/2022
  • Contract type: Open ended contract - Full time
  • Location: based in based in Brussels (Ixelles)
  • Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

Deadline for applications: 02/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-Operations@brussels.msf.org until 02/01/2022 and mention “Operations Department Executive Assistant” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Détails de l'annonce

Organisation : Climate Action Network Europe asbl
Site web : www.caneurope.org
Adresse email : reinhilde@caneurope.org
Lieu de l'emploi : Europe /
Fichier : PDF icon 211216_job_description_comms_coordinator_vout.pdf
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Communication
Date de publication : 17/12/2021
Date limite : 12/01/2022

Profil

Required Educational/professional qualifications:

 

  • Minimum 3 years relevant professional experience, preferably in communications, journalism/press or media relations;
  • University degree or equivalent qualification preferably in communications, journalism or public relations;
  • Working knowledge of EU institutions and processes, and in particular of climate, energy and environment policy;
  • Excellent level of written and spoken English; additional EU languages considered an asset.
  • Experience of working with NGO’s and in the climate and energy fields are considered as important assets.

     Experience, skills and abilities

  • Experience writing, editing and proofreading in English, with a proven ability to manage the production of various types of high quality print and digital media products;
  • Demonstrable experience of using digital and social media to achieve campaign/advocacy objectives;
  • Ability to prioritise and manage diverse tasks, meeting deadlines while maintaining high editorial standards;
  • A good team player, flexible, coupled with ability to be self-reliant and self-disciplined, and use one’s own initiative and to generate new communication ideas;
  • Solid grounding in Microsoft Office applications, as well as tools such as CANVA, WordPress, Miro and Mailchimp;
  • Experience working in a network; internal communication skills desirable;
  • Knowledge of, and existing base of contacts with European news media is an important asset.

Description

CAN Europe, Europe's largest coalition working on climate and energy issues, is currently seeking two experienced and dynamic Communication Coordinator to join our team. These positions will offer the successful candidate an opportunity to be at the center of the largest movement for global change that will affect people and the planet for centuries to come.

The communication coordinator will be a part of CAN Europe’s communications team, and should be experienced in developing communications strategies, narratives and key messages for advocacy and campaign work, and content creation for the communications products. 

 

Main duties will include:

 

  • Responsible for external communications;
  • Writing, editing and dissemination of press releases and other documents, responding to media enquiries;
  • Leading on communications plans in key policy moments while supporting the development of narratives.
  • Organising production and editing of paper and digital publications; liaising with policy officers to generate online web articles;
  • Manage content and updates to the website ( www.caneurope.org );
  • Maintain a contact databases of experts and journalists;
  • Descriptive reporting to funding organisations;
  • Develop/liaise and maintain contacts with the media 

 

CAN Europe is offering 2 positions:

 

  • 1 open-ended contract, with base in Belgium and a projected salary between 3000EUR and 4165 Euro gross/month depending on the years of relevant experience (from 0 to 20 years) and subject to Belgian taxes.  Meal vouchers (7EUR), transport costs, eco and culture vouchers and teleworking allowance are also part of the salary package.
  • 1 contract until the end of December 2022, with a flexible location.

 

To apply, please send your CV and a motivation letter in English to jobs@caneurope.org with “Communication Coordinator” as the subject line. In case you know which of the two positions is your preferred one, please indicate that in your email.

 

Closing date for applications: Wednesday 12 January 5pm (Brussels time)

First round of Interviews preferably between 17 and 21 January (online)

Second round of interviews between 24 and 28 January 2022 (online)

Expected start date: as soon as possible thereafter

 

Contact  

 

Inquiries to Nina Tramullas, Communication Coordinator, nina.tramullas@caneurope.org or to Lionel Dehalu, head of Operations, lionel.dehalu@caneurope.org

Détails de l'annonce

Organisation : Croix-Rouge de Belgique - Communauté francophone
Site web : http://www.croix-rouge.be
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Animation/Formation
Date de publication : 16/12/2021
Date limite : 24/12/2021

Profil

  • Vous adhérez aux valeurs et principes du Mouvement international de la Croix-Rouge et du Croissant-Rouge et vous démontrez un intérêt certain pour les activités humanitaires ;
  • Vous avez une expérience d’un minimum de 3 ans dans la gestion de projets dans le domaine de la jeunesse, l’éducation, la sensibilisation ou tout autre domaine en lien avec la fonction ;
  • Vous avez une expérience avérée dans la gestion d’un réseau de volontaires ou dans le travail avec des volontaires ; 
  • Vous avez une bonne connaissance du monde scolaire et/ou du secteur de la jeunesse. La connaissance du tissu associatif bruxellois représente un atout ;
  • Vous avez les compétences requises pour animer des groupes et des réunions ;
  • Vous êtes autonome et vous savez vous adapter facilement à des contextes de travail évolutifs ;
  • Vous faites preuve de flexibilité horaire (prestations régulières en soirée et durant week-ends) et de mobilité pour mener vos activités sur le terrain ;
  • Vous avez une bonne maîtrise des outils informatiques usuels.
  • POSTULEZ ICI : Coordinateur·trice Education à la citoyenneté mondiale - Coördinator.ice Wereldburgerschapsvorming - Les jobs (croix-rouge.be)

Description

Ce que la Croix-Rouge de Belgique vous offre ?

Un contrat à durée indéterminée à temps plein au sein d’une équipe engagée et dynamique – assorti d’un package salarial complet et d’avantages extra légaux (chèques repas, prise en charge à 100% des frais de transports en commun, etc.) – l’offre est à pourvoir début 2022 et est basée à Bruxelles.

Engagez-vous au sein de la plus grande organisation humanitaire mondiale !

Forte d’un réseau de 12.000 volontaires et de 1.000 salariés, elle intervient dans les contextes d’urgence, d’exclusion et d’isolement pour améliorer les conditions d’existence des personnes les plus vulnérables. La Coordination Régionale encadre et soutient les actions de secours, d’aide aux personnes vulnérables, de formation aux gestes qui sauvent et de sensibilisation des jeunes à l’engagement et à la solidarité. Dans la Région de Bruxelles-Capitale, cela se concentre sur l’aide aux personnes sans-abri, avec la gestion d’un centre d’hébergement d’urgence, d’accueils de jour et de tournées en rues. Ainsi que sur les actions de secours, à travers les dispositifs préventifs de secours, le transport de 14.000 patients en ambulances et la réponse aux situations de catastrophe.
Fonction :

En votre qualité de Coordinateur·trice Education à la citoyenneté mondiale, vous travaillez au sein de la coordination bruxelloise de la Croix-Rouge de Belgique, sous la supervision de l’adjointe à la direction de Bruxelles-Capitale et en étroite collaboration avec le Service Education à la citoyenneté mondiale (ECM) et Droit international humanitaire (DIH). Votre mission consiste à coordonner les activités de sensibilisation et de mobilisation des publics, en priorité les jeunes, autour des enjeux de respect de la dignité humaine en temps de guerre et de migration.

A ce titre, vos différentes tâches sont les suivantes :

  • Soutenir et stimuler l’engagement citoyen en région bruxelloise sur les enjeux sociétaux et humanitaires défendus par le Mouvement international de la Croix-Rouge et du Croissant-Rouge ;
  • Accompagner des mises en projets et des animations ECM auprès des jeunes au sein et hors du monde scolaire ;
  • Mobiliser et accompagner un réseau de volontaires actifs en ECM (recrutement, formation…);
  • Entretenir et renforcer le réseau des écoles bruxelloises qui font appel à la Croix-Rouge de Belgique pour des animations, des formations ou des mises en projets ;
  • Développer des synergies avec le secteur socio-culturel à Bruxelles pour sensibiliser des publics plus larges ;
  • Travailler en étroite collaboration avec les autres permanent·es de la Croix-Rouge de Belgique en charge de la jeunesse et de la formation, afin de mettre en œuvre des stratégies commune de mobilisation et de conscientisation ;
  • Participer à la création d’outils pédagogiques et de formations en lien avec la diffusion du DIH ;
  • Assurer le suivi et l’évaluation des activités en lien avec les exigences du bailleur de fonds (Coopération belge au développement) ;
  • Assurer la veille et la représentation de la Croix-Rouge de Belgique au sein du secteur ECM

Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Adresse email : Recruit-HQ-HR@brussels.msf.org
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 16/12/2021
Date limite : 02/01/2022

Profil

REQUIREMENTS

Education

  • HR degree or social sciences is an asset
  • Education/training in Recruitment is an asset

Experience

  • At least 2 years of professional experience in Recruitment, as well as in HR management and/or administration, required
  • Experience in recruitment in an multicultural and international environment is an asset
  • Professional experience with MSF or similar NGO is a strong asset

Competences

  • Knowledge of competency based selection process is a strong asset
  • Excellent communication skills, ease of contact, “human touch” are key skills in this role
  • Organized and flexible
  • Good analytical and synthesis skills
  • Able to work independently and as part of a team
  • Good management of priorities and stress
  • Respect for professional confidentiality
  • Humanitarian motivation
  • Able to work with Microsoft Office 365 tools, including sharepoint,Teams

Languages

  • Fluent English and French required
  • Dutch is an asset

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

 Polyvalent Recruiter (m/f/x)

CONTEXT

According to the MSF Belgium (OCB) HR Strategic Orientations 2020/2023 and in line with the OCB networked OC statement in July 2020, the Recruitment Unit in OCB HQ has for 2022 among others the ambitions and objectives to 1) increase the focus on HR Marketing/Talent Acquisition strategy and related activities; and 2) be closer to operational needs in the field and strengthen field capacity building.

The aim of this temporary Recruiter position is to support the Recruitment Unit in Brussels in main regular recruitment activities, with main focus on HQ Staff Recruitment and Internationally Mobile Staff Recruitment and allow the Unit to review its set-up and functioning and launch/support the implementation of delocalized recruitment activities within the future HR Unit in Central Africa Region.

The position reports to the Head of Recruitment and joins a team of 4 recruiters.

RESPONSIBILITIES

Mission/Raison d’être:

To contribute to operational needs by providing quality HR to the Operational Centre of MSF Brussels (OCB).

In compliance with OCB recruitment principles, criteria, policies and procedures, you are:

  • responsible to support HQ Staff Recruitment;
  • responsible to recruit the future International Mobile staff for the OCB;
  • active team member of the Recruitment unit, contributing to the team dynamic and objectives;
  • active in HR marketing activities for any profiles according to the needs: info session, webinars, etc.

HQ Staff recruitment support:

As main responsibility, you support and take part in the recruitment for the HQ positions:

  • You check that documents received for opening and publication of an HQ position are completed, and if needed, contact and discuss with the relevant line manager and assistant of Department to complete and/or adapt the documents before publication;
  • You support, collaborate and discuss with the relevant line manager and assistant of Department regarding the recruitment process and steps adapted to the HQ position to be recruited, in order to ensure coherence and transparence in the implementation and follow-up of the HQ recruitment policy;
  • You support the preparation of the interviews (interview guideline, scoring grid,…) with the line manager and eventual other relevant referent
  • You participate to the interviews with the line manager and eventual other relevant referent;
  • You participate to the debriefing and selection discussions as member of the interview panel;
  • You do the reference check;
  • You write a short recruitment report on the selected candidate.

Internationally Mobile Staff Selection & Recruitment:

Selecting candidates to work abroad:

  • You implement the selection process and recruit any International Mobile Staff profile according to the needs;
  • You manage all steps of the related recruitment process for the profiles you’re responsible of;
  • You carry-out a pre-selection of candidates who have applied through our Applicant Tracking System (HERO) according to the criteria laid out by the technical and HR departments;
  • You ensure a qualitative applications follow-up, meeting deadlines for contacting the candidates and providing them with appropriate information on their file status; by providing constructive feedback to all the candidates who have gone through the selection process, whether they are ultimately selected or not;
  • You ensure timely and qualitative fill up of the Applicants Tracking System (HERO);
  • You write reports of the pre-screen interview and the Competence Based Interview (CBI) done;
  • Once an individual is recruited, you will conduct a qualitative debriefing of the interview with the candidate and you will then handover the file to the concerned Development Advisor (DA);

Is a an active Team member of the Recruitment Unit:

  • You collect monthly data for activity and workload follow-up;
  • You contribute with the team to the evolution of the HR marketing strategies; You participate to HR marketing activities for any profile according to the needs (info session, webinars,…)
  • You participate actively to the team dynamic and meetings, providing updates on the HQ and International Mobile Staff recruitment activities on a regular basis.  

CONDITIONS

  • Expected starting date: January 2022
  • Contract type: Fixed-term contract (CDD) of 6 months, full-time (100%)
  • Location: based in Brussels (Belgium). Eventual other location (*) can be discussed.
  • The contractual terms and conditions will be established according to the country to domicile/residence and place of work of the candidate and in respect of MSF standard function and salary grids, taking into consideration experience. (If Belgium: Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs)
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

(*) To allow the qualitative collaboration needed, other location within a time difference of maximum 2 to 3 hours from Belgium can be discussed. If the location is in another country than Belgium, please note that we can only contract in another country where we have an MSF office. The local contract and standard salary grid will then apply.

Deadline for applications: 02/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-HR@brussels.msf.org before 02/01/2022 and mention “Polyvalent recruiter” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Détails de l'annonce

Organisation : SOS Villages d'Enfants Belgique
Site web : http://www.sos-villages-enfants.be
Lieu de l'emploi : Brussels /
Type d'emploi : Stage
Type de contrat : Temps plein
Fonction : Expertise/recherche
Date de publication : 16/12/2021
Date limite : 09/01/2022

Profil

  • Student or graduate in economy/management/demography/statistics/sociology or other relevant profiles strong in analysis
  • Motivation, creativity and self-steering: able to work independently and always keeping an overview
  • Interest in developing his/her knowledge in digital marketing and data analysis
  • Good knowledge of Microsoft Excel is a must
  • Notions of programming in Python or R would be an asset
  • Interest in children’s rights
  • Good knowledge of both oral and written French and English; knowledge of Dutch is an asset

Description

SOS Children’s Villages is a Non-Profit Organization building families for children in need for the last 70 years, helping them shape their own futures, and actively working on the development of their communities.  We do this in 135 countries worldwide – also in Belgium.

The marketing department of SOS Children’s Villages Belgium is looking for an intern to support the work of the department in the Individual Fundraising area.

In 2020, SOS Children’s Villages Belgium raised 5,35M€ through private donations. The objective is to progressively increase this amount in the following years, diversifying the income sources. The intern will be involved in analysis, set up and improvement of the different Individual Fundraising actions.

In this position, the intern’s tasks are to:

  • Analyze the performance of different campaigns carried out by the department: telemarketing, Facebook, Face-to-face, e-mailing, webshop, Google Analytics…
  • Benchmark other NGOs’ actions
  • Create and improve dashboards and ways to visually interpret data
  • Support the team members with their data needs
  • Clean and update the database
  • Write down existing processes

What can we offer:

  • A nice learning experience
  • A motivated, always available and enthusiastic team!
  • An opportunity to understand and learn about the NGO and the fundraising world

Starting date: start of February, for a minimum duration of 4 months

Location: Office of SOS Children’s Villages Belgium, Saint-Gilles and remote due to COVID measures.

If you are interested in this position, please send your detailed e-mail application (CV and letter of motivation) by the 9th of January 2021  to job@sos-villages-enfants.be. For more information: www.sos-villages-enfants.be ; www.sos-kinderdorpen.be

Détails de l'annonce

Organisation : GREENPEACE
Lieu de l'emploi : Bruxelles /
Fichier : File technology_officer_vacation_eng.docx
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Informatique
Date de publication : 15/12/2021
Date limite : 10/01/2022

Profil

  • Fluency in written and spoken English, in written and spoken French or Dutch. Knowledge of the other national language.
  • Identification with Greenpeace goals and supportive of Greenpeace values.
  • Ability to make complex things understandable for non-specialized people. Have training skills and be able to plan and organize projects.
  • Knowledge and/or experience in IT security, including the protection of externally accessible websites and servers and hosting and managing services in the cloud.
  • Knowledge and/or experience in hardware (servers, computers, mobile devices, electromechanics,…), in software applications in the broadest sense, in software tools and commonly used languages (api's, C, Java, php, sql …).
  • Ability to manipulate all kinds of equipment (dismantle, repair, modify, cable …).
  • Knowledge and/or experience in database management and IT user applications: e-mailing, excel, word, Asana.
  • Knowledge and/or experience in mobile device operating software (iOS and Android) and Apps
  • Knowledge and/or experience of the NGO sector is an asset.

Our offer:

  • A full-time contract for an indefinite period;
  • Interesting terms of employment, with an attractive benefits package: meal vouchers, end-of-year bonus, hospitalisation insurance and extra-legal leave;
  • A challenging position with plenty of room for personal input and creativity;
  • Based at the Greenpeace Belgium office in Brussels. Highly flexible towards working hours.

Description

Greenpeace Belgium vzw is looking for an Technology Officer, who provides infrastructure, hard- and software (computers, printers, copiers, phones, …), in order to allow all staff to work in optimal  office conditions within a number of restrictions (budget, security requirements, available time). Who identifies technological needs that can make a difference. Who provides technical guidance, innovations and support to the staff and teams regarding IT, telecommunications, mobile applications, video-audio, database and other various technologies like mechanics and optics.

Greenpeace is an independent, non-violent and non-political organisation whose aim is to denounce environmental threats and to provide solutions for the protection of the environment and the promotion of global peace.

Greenpeace is an equal opportunity employer. Therefore, we put people's qualities first, regardless of gender, sexual orientation, origin, age, religious belief, class or disability. We offer employees a working environment that respects the dignity of each individual.

Your tasks:

  • Study, prepare and develop proposals of new or upgraded hardware or software infrastructure when necessary in order to maximize the impact of the project teams and staff in general.
    This includes description of the need, contact with possible suppliers, comparing offers, negotiations.
  • Implement the decided hardware and software. Hardware includes ICT equipment but also electromechanical devices, optics, sensors, etc. Software includes computer programmes but also mobile applications, new communication ways like chatbots or similar, video & audio processing, gaming  techniques, virtual reality, etc.
  • Manage the infrastructure: daily backup, storage and processing capacity, load of the networks, … Determine and implement security rules and tools to protect the access to our different websites and servers.
  • Guide, organize training, document and support users (teams and individual staff) with the use of provided hardware and software (in the broadest sense).
  • Study relevance, select pilot cases and design implementation scenario’s aiming at testing new technologies.

Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Lieu de l'emploi : Brussels /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Informatique
Date de publication : 13/12/2021
Date limite : 15/01/2022

Profil

REQUIREMENTS

Education & Experience

  • Master’s degree in Business Administration, Computer Science, Information System Management, or related fields, or equivalent by demonstrated experience
  • At least 5 years of relevant experience ideally in the IT sector
  • At least 3 years of project management experience in the role of IT project manager
  • Prince II-, PMP-, SCRUM Master-certificate is an asset
  • Language: English, French and/or Dutch is an asset
  • Experience with MSF or other NGO’s in similar contexts is a plus

Competences

  • General knowledge of project management tools and methodologies (waterfall / agile / hybrid)
  • Coordinate testing as needed for project
  • Finance acumen to develop and track project budgets
  • Highly literate in Microsoft Office tools: PowerPoint, Excel, SharePoint, Teams
  • Experience in drafting and implementing IT policies and guidelines is an asset
  • Good knowledge of data protection issues is an asset
  • Sensitivity to Records Management and Information and Knowledge Management issues is an asset
  • Capacity to use Microsoft Project, Power BI-like tools is a plus

Soft Skills

  • Excellent interpersonal, communication and negotiation skills
  • Flexible, pro-active, well-structured, quality-and client-oriented
  • Resilient – time management-, multi-tasking- and prioritization skills
  • Excellent administrative and organizational skills and an eye for details
  • Demonstrated ability to establish and maintain effective relationships with key stakeholders (transversally & remotely)
  • Well-developed cultural awareness

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation.

 

ICT PROJECT MANAGER

CONTEXT

Integrated in a pool of Project Managers within the headquarters ICT Unit, and in collaboration with OCB Project Management Office (PMO), the ICT Project Manager manages IS-ICT related projects and initiatives assigned to her/him. S/He monitors, controls and reports project status to the project steering committee members including the Project Management Office. S/He oversees the end-to-end project lifecycle from requirement and scoping phase with the client until the delivery and closure of the project.

RESPONSIBILITIES

Pre-Project Phase

  • Assist in the definition of project scope and objectives, involving all relevant internal stakeholders, and ensuring technical feasibility based on IT expert’s recommendation

Planning Phase

  • Create and maintain comprehensive project documentation (business case, project brief, project plan, etc.)
  • Coordinate requirement gathering and translation into technical specification with support of IT experts
  • Facilitate and coordinate planning sessions and team meetings
  • Ensure resource availability and allocation

Execution Phase

  • Ensure realization of project objectives, deadlines, and value-creation for the organization
  • Coordinate project team members and their deliverables
  • Build and maintain effective working relationships with clients and project stakeholders and manage expectations
  • Monitor & control plans, budgets, risk log, quality standards, deliverables, and dependencies
  • Manage & report project progress and adapt work as required
  • Establish adequate change management strategy for a successful adaptation of IT solutions

Closure Phase

  • Ensures proper administrative closure and handover to relevant stakeholders

CONDITIONS

  • Expected starting date: 01/02/2022
  • Contract type: Open-end contract (CDI), full-time (100%)
  • Location: based in Brussels, Belgium
  • Salary according to MSF-OCB HQ grid – Hospital Insurance (DKV) – Pension Plan – 100% reimbursement for public transportation costs
  • Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment
  • Adhere to the MSF Behavioral Commitments

Deadline for applications: 15/01/2022

How to apply?

Please, send your CV and cover letter to Recruit-HQ-DG@brussels.msf.org before 15/01/2022 and mention “ICT-Project Manager” in the subject of your email.

Only shortlisted candidates will be contacted.

MSF values diversity and is committed to create an inclusive working environment. We welcome applications from all qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data. For more information, consult our privacy notice to job applicants.

Détails de l'annonce

Organisation : MEMISA
Site web : http://www.memisa.be
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée indéterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 13/12/2021
Date limite : 25/12/2021

Profil

  1. Profil de poste
  1. Éducation & expérience :
  • Diplôme universitaire (master ou bachelor) pertinent
  • Une expérience pertinente de minimum 2 ans dans le suivi des projets de coopération en développement

 

 

  1. Atout :
  • Une spécialisation en lien avec la coopération en développement
  • Un diplôme médical et/ou un diplôme santé publique
  • Une expérience en termes de responsabilité de gestion et/ou encadrement d’équipe locale et de suivi administratif, technique et financier de projet est un plus
  • Une Expérience de 2 ans minimum dans le domaine de la coopération au développement sur terrain en Afrique

 

  1. Compétences :
  • Adhésion aux valeurs (Egalité, Solidarité, Responsabilité), à la mission et à la vision de Memisa
  • Entreprenant, autonome, flexible et efficace
  • Teamplayer, et bon coordinateur capable de motiver à distance les collaborateurs
  • Excellent communicateur
  • Capacité d’organisation
  • Être à l’aise pour les présentations en public
  • Affinité avec les différentes approches méthodologiques (cadre logique, théorie du changement, CAD, etc.)
  • Bonne maîtrise de l’outil informatique, notamment Word, Excel, PowerPoint
  • Très bonne maîtrise du français. Connaissance du néerlandais et de l’anglais est un atout
  • Sens de la diplomatie, de la « facilitation » et de la négociation

Description

Memisa est une ONG belge qui promeut des soins de santé de qualité pour toutes et tous, avec une attention particulière pour les plus défavorisé.e.s et les plus vulnérables. La mission de Memisa se traduit par deux objectifs : d’une part, nous travaillons en partenariat avec des structures de santé locales et leur personnel afin d’améliorer la qualité et la disponibilité des soins. D’autre part, nous œuvrons, en collaboration avec des communautés locales, à davantage de solidarité, au droit à la santé et à l’accès financier aux soins de santé. Memisa est active dans 6 pays partenaires : RD du Congo, Burundi, Bénin, Guinée, Mauritanie et Inde. En Belgique, Memisa sensibilise la population aux inégalités d'accès aux soins de santé dans le monde et appelle à la solidarité internationale.

Afin de renforcer le département de RH, Memisa recrute un Responsable Régional/Regional Officer à temps plein.

 

  1. 1 Position et attributions

 

Le/la responsable régionale est le point focal pour coordonner l’ensemble des informations qui concerne la région sous son/sa responsabilité.

Il/elle assure, en lien avec les autres départements, pour les informations qu’ils produisent respectivement, la responsabilité du suivi fonctionnel des équipes de mise en œuvre, du suivi et de justification des programmes et des activités de Memisa dans le(s) pays et/ou la/les région(s) qui lui sont confiées. Pour tous les projets en RDC, il veille à une bonne communication avec la Representation de Memisa à Kinshasa, en respectant l’organigramme qui décrit les liens entre le siège et la RN.

Les responsables régionaux forment une équipe sous la supervision du manager du département projets.

 

  1. Tâches et responsabilités
  • Est le point focal pour la gestion des informations qui concernent la région sous sa responsabilité et entretient les relations avec les différentes parties prenantes, comme les associations partenaires, bailleurs de fonds des programmes et projets de Memisa, fournisseurs et expertises externes.
  • Accompagner les équipes de mises en œuvre à distance, superviser la gestion globale et la cohésion interne des projets et programmes de Memisa dans le(s) pays et/ou la/les région(s) qui lui sont confiées avec une attention particulière sur la qualité de la mise en œuvre des activités et leur alignement sur la stratégie de Memisa.
  • Établis en collaboration avec le coordonnateur du bureau régional ou du partenaire le plan d’action et le budget des bureaux et/ou partenaires qui lui sont confiés. Proposer le budget pour validation et assurer le suivi de celui-ci. Propose et fais valider les plans de travail budgétisés et toutes les dépenses auprès du Manager Projets.
  • Est responsables de superviser l’établissement des documents de suivi interne (PTB, Suivi PTB, Fiches de capitalisation, Rapport Log, sit rep etc.)
  • Responsable du fonctionnement des coordinateurs/partenaires et du suivi du fonctionnement des équipes de Memisa sur terrain dans le(s) pays et/ou la/les région(s) qui lui sont confiées en collaboration avec le département RH du siège/(et de la RN en RDC) pour la gestion de celles-ci. Participe aux entretiens de fonctionnement et évaluation des coordonnateurs des bureaux régionaux
  • Organiser et superviser les activités de recherche, d’appui scientifique et d’évaluation, en collaboration avec le département Développement et après validation des TDR/orientations par celui-ci.
  • Se tenir au courant de l’évolution de l’actualité dans les régions où le programme et les projets sont mis en œuvre, ainsi que sur les enjeux de santé publique. 
  • Responsable de la validation des rapports et du contrôle des informations narratives issues du terrain et financières issue du siège.
  • Participe à la réalisation des dossiers de demande de financement.
  • Veille à la transmission en interne des informations relatives aux projets et programmes.
  • Prendre part aux réunions régulières du département et, au besoin, aux réunions générales de l’équipe de Memisa ou à des réunions avec les organismes de financement et partenaires du programme et des projets.
  • Participe à la capitalisation des expériences et à la présentation de celles-ci à des conférences, dans des publications etc

 

 

Communication, documentation et information orientées autant vers l’intérieur que l’extérieur :

    • Répond à toute question relative à ses domaines de compétences dans le cadre de sa fonction
    • Entretient une relation constructive avec les différents partenaires
    • Suit les obligations légales et éthiques des ONG et des organisations à but non lucratif

 

Memisa vous offre :

  • Une fonction pleine de challenge et enrichissante au sein d’une ONG Médicale dynamique, en phase avec l’environnement changeant.
  • Un contrat à durée indéterminée basé à Bruxelles avec environ 1 à 2 missions par an sur le terrain
  • Date de début : le plus rapidement possible
  • Un temps plein
  • Un package salarial attrayant incluant un salaire brut selon la grille barémique (329.01 – niveau B1B) en fonction de l’expérience ainsi que d’un treizième mois, des chèques-repas, une prime forfaitaire et un remboursement des frais de transport.

 

Pour postuler :

Envoyez avant le 24/12/2021 votre lettre de motivation et votre CV à l’adresse e-mail suivante : à HR@memisa.be avec « Regional Officer » dans l’objet de l’e-mail.

Chaque candidat devra indiquer dans sa lettre de motivation (une page maximum) sa date de disponibilité. Le CV (2 pages maximums) doit comprendre le détail de vos diplômes, de vos expériences précédentes et au moins 2 références.

Seuls les candidats présélectionnés seront contactés par e-mail et/ou par téléphone pour la suite du processus. Les tests écrits et/ou entretiens se tiendront à Bruxelles. Si un candidat est retenu, il est possible que le processus de recrutement soit clôturé avant la fermeture de la publication.

Vos données de candidatures seront traitées de manière strictement confidentielle par les personnes impliquées dans le processus de recrutement. Ces données seront conservées pour une durée maximale de 12 mois.

De plus, Memisa veillera à ce que le recrutement se fasse de façon objective, transparente, responsable, éthique, non discriminatoire et de qualité.

Détails de l'annonce

Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : http://www.msf.be
Lieu de l'emploi : Bruxelles /
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Ressources humaines
Date de publication : 10/12/2021
Date limite : 09/01/2022

Profil

PREREQUIS

Education

  • Diplôme de l’enseignement supérieur en gestion (affaires, RH), finances, ou administration.

Expérience

  • Expérience professionnelle antérieure d’au moins deux ans dans des emplois similaires dans d’autres ONG ou associations (en Belgique ou à l’étranger)

Compétences

  • Maitrise de l’informatique indispensable (word, excel, internet)
  • Connaissance des logiciels RH et finances MSF est un atout
  • Connaissance de la législation sociale belge est un atout
  • Résultats et sens de la qualité
  • Planification et organisation
  • Travail en équipe et coopération

Langues

  • Français et anglais prérequis
  • Néerlandais est un atout

Description

Médecins Sans Frontières (MSF) is an international humanitarian aid organization that provides assistance in more than 60 countries to populations in distress, to victims of natural or manmade disasters and to victims of armed conflicts, without discrimination and irrespective of origin, religion, creed or political affiliation

Assistant.e Finances/RH (m/f/x)

CONTEXTE

La mission de MSF en Belgique entend répondre, dans le cadre d'une approche multidisciplinaire et collaborative, aux besoins de santé et ses principaux déterminants sociaux des segments les plus vulnérables de la population, y compris les migrants en transit et les personnes sans papiers, tout en s'engageant de manière proactive sur la visibilité des problématiques et en promouvant le changement institutionnel.

Le projet Brussels Migration de MSF comprend :

  • Une participation active au Hub Humanitaire, où plusieurs organisations fournissent un large éventail de services aux populations vulnérables. Dans cette structure, les soins de santé mentale (première ligne) sont assurés par Médecins Sans Frontières. Un service de deuxième ligne a également été créé par MSF pour assurer un suivi psychologique et répondre aux besoins identifiés.
  • Une équipe mobile (Outreach Support Team - OST), également composée de diverses organisations, qui intervient dans les structures non accréditées (comme les squats) et les structures accréditées en termes de sensibilisation, de prévention et de contrôle des infections, de promotion de la santé et d'orientation vers des soins médicaux si nécessaire.

La mission répond également de manière ponctuelle à des urgences spécifiques identifiées.

 

RESPONSABILITES

Accomplir des tâches financières, RH et administratives, sous la supervision de la Coordinatrice RH & Finances, afin d’assurer le respect des lois et de garder un contrôle strict sur les ressources monétaires.

Contribuer à la planification, l’organisation et la mise en œuvre au sein des projets en Belgique des politiques et activités RH, administratives et financières conformément aux obligations légales et aux protocoles, normes et procédures MSF

  • Planifier, superviser et assurer avec la Coordinatrice RH la mise en œuvre des processus RH induits (recrutement, formation, briefing, intégration, évaluation, détection des potentiels, perfectionnement et communication) de manière à garantir la taille et l’adéquation des connaissances requises.
  • Participer à la configuration RH et mettre à jour l’organigramme et les fiches de poste ; aider les coordinateurs des projets et/ou les responsables d’équipe et les superviseurs à mettre au point le planning des vacances et les horaires/roulement du personnel, de manière à prévoir les besoins et la disponibilité en personnel pour les activités du projet.
  •  Prendre en charge, au niveau des projets, les formalités des contrats d’embauche ainsi que les amendements et les résiliations des contrats, en conformité avec les prescriptions légales, en incluant quand nécessaire, des modifications spécifiques, afin d’assurer le respect du droit du travail local et fiscal. Archiver et mettre à jour les dossiers des employé/e/s, les informer sur leurs droits.
  • Veiller à ce que toutes les données nécessaires au calcul du salaire mensuel soient correctement saisies.
  • Mettre en œuvre des procédures de gestion financière, afin d’assurer que le contrôle et la sécurité soient optimaux et assurer la disponibilité de fonds.
  • Assister la Coordinatrice RH & Finances avec les prévisions budgétaires mensuelles et la planification afin de pouvoir assurer le règlement des besoins quotidiens.
  • Traiter les paiements aux fournisseurs et garder un contrôle strict sur tous les documents requis, signalant toute disparité à la Coordinatrice RH & Finances.
  • Classer les dossiers de comptabilité et assurer l’encodage des dépenses dans le logiciel comptable.
  • Faire le suivi des contrats de service sur la mission (locations, assurances, maintenance), organiser un renouvellement ou trouver une autre alternative, en lien avec la Coordinatrice RH & Finances.

 

CONDITIONS

  • Date de début : Janvier 2022
  • Type de contrat : 1 an, 100%, extension possible
  • Localisation : basé à Bruxelles
  • Salaire en fonction de la grille salariale MSF-OCB HQ – Assurance hospitalisation (DKV) – plan pension – 100% remboursement des frais de transports en commun.
  • Adhésion aux valeurs managériales de l’organisation : Respect, Transparence, Responsabilisation, Intégrité, Confiance, Autonomisation
  • Adhésion aux engagements pour un comportement responsable 

 

Date limite pour postuler : 9 janvier 2022

Comment postuler ?

CV et lettre de motivation à envoyer à l’adresse MSFOCB-Belgium-HRFIN@brussels.msf.org avec en sujet «Assistant.e RH/Finances». Merci de nommer vos documents avec votre NOM DE FAMILLE et prénom.

Seules les personnes dont la candidature sera retenue seront contactées.

MSF valorise la diversité et s'engage à créer un environnement de travail inclusif. Nous accueillons les candidatures de tous les candidats qualifiés, quels que soient leur invalidité, leur identité de genre, leur statut matrimonial ou civil, leur race, leur couleur ou leurs origines ethniques et nationales, leur religion ou leurs convictions ou leur orientation sexuelle.

MSF se soucie de la protection de vos données. En soumettant votre candidature, vous acceptez que MSF utilise vos données personnelles. Pour plus d’informations, consultez notre avis de confidentialité destinée aux candidats.

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