Détails de l'annonce
Organisation : Médecins Sans Frontières - Artsen Zonder Grenzen
Site web : https://msf-azg.be/en/job/training-administration-assistant-m-f-0
Adresse email : muriel.moussiaux@brussels.msf.org
Lieu de l'emploi : Brussels /
Type d'emploi : Contrat à durée déterminée
Type de contrat : Temps plein
Fonction : Autre
Date de publication : 14/02/2018
Date limite : 03/03/2018
Profil
CANDIDATE PROFILE
- Higher education diploma
- Good knowledge of MS Office package and at ease with working with different types of software
- Organizational and planning skills
- Able to process a high number of emails
- Able to work in an autonomous manner as well as in a team
- Team Player
- Flexible, stress resistant, dynamic, diplomatic
- Adhere to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, Empowerment
- Excellent knowledge of French and English
CONDITIONS
- Fixed-term contract 12 months – Full-time position - Based in Brussels (Ixelles)
- Hospital Insurance (DKV) - Pension plan – Canteen - 100% reimbursement for public transportation costs
- Starting date : as soon as possible according to availability
CV + cover letter to be sent before 03/05/2017 to Muriel Moussiaux, 46, rue de l’Arbre Bénit 1050 Brussels or to recruit-hq-hr@brussels.msf.org stating “admin assist” in the title
Description
CONTEXT
The learning & development unit (LDU) aims to narrow the gap between MSF staff expected competencies and real competencies for their present and future positions by offering learning resources in a timely manner, whilst also adapting these resources to evolving operational needs.
The Learning Administrator plays a key role by providing administrative and logistical support to those involved in training activities. The activities listed below show specifically how he/she contributes to the mission of the Learning and Development Unit.
The Learning and Development Unit (see attached chart) is structured through different positions: Coordination Unit + Learning Administrators + Pedagogic Experts + Learning officers. Learning Administrators are training under the direct supervision of the Learning Focal Point.
JOB PROFILE
As Learning administrator you will manage the administrative follow-up linked to the training participation of the expatriates and national staff.
- Manage all the training administration for participants before / during / after the training sessions
- Send invitations to participants
- Manage Travel bookings of participants by being in close contact with our internal Travel Agency
- Schengen visa follow-up : provide participants with the necessary documents
- Daily follow up of invoices and contracts
- Encoding expense notes
- Booking hotels
- Manage the participants lists for all training
- Organization of the selection committee
- Collect and computerize all training evaluative data and extract specific charts and statistics for analytical reports
- Encode participation in HR.net for every participant
