Belgium

Candidate profile

• Academic degree in Archives and Records Management or Information and Communication Sciences & Technologies.
• Proven experiences in archives and records management.
• Proven knowledge in archives and records management including: archiving tools, conservation policies, data protection policies, digitization, database management, information retrieval, etc.
• Field experience with MSF and/or other INGO is an asset.
• Proven experience in remote community management including written and oral communications skills are an asset.
• Organized and methodical. Project and Change management experience is an asset.
• Proven pedagogical skills are an asset.
• Knowing how to work as a team but also autonomously.
• Willingness to work in field conditions.

• Bilingual French and English.

Adhere to the MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment

Conditions

• Fixed-term contract 12 months - Full-time - (renewable).
• Based 70% in the field and the rest of the time at OCB HQ Brussels
• Field position : salary according to MSF-OCB Field salary scale, legal leaves + “recuperation” leaves
• Starting date: 1^st October 2018
  

Deadline for applications: by 31^st of August 2018

Interested candidates should send a cover letter and curriculum vitae stating MIO documentalist in the title, by e-mail to Caroline Maes - caroline.maes@brussels.msf.org

Context

Within the framework of the MSF Operational Centre Brussels (OCB) Knowledge Management project and in compliance to the General Data Protection Regulations (GDPR), OCB is having the position of MIO records management. S/he contributes to the management of both paper and electronic records, with a main focus on documents produced by the medical, operational and human resources departments of OCB, and mostly concentrated on the document management in the field missions and projects. Together with the Documentalist in Brussels, s/he acts as a subject matter expert proactively sharing their knowledge through mentoring. Together with the focal person of the knowledge management and data protection of the relevant departments, s/he will support and produce training and reference documents. S/he will be part of the medical department knowledge management circle and the overall GDPR circle.

Additionally s/he will collaborate closely with the legal unit, Information Communication Technologies (ICT) unit and the Learning and Development unit.

Hierarchical responsible: HQ Documentalist: Medical Department, with functional collaboration across all departments.

Her/His status of Mobile Implementation Officer implies a high level field mobility and flexibility with 50-70% of the time in field visits.

Job Profile

Support field project/mission’s complete lifecycle – including field visit

• Lead the implementation in the field of policies and guidelines on records management, retention and disposition in compliance with relevant legislation.
• On-site, advice and support field staff in the general management of records – both paper and electronic – during their entire lifecycle from creation in the field to repatriation to HQ, with as a particular focus personal data, legal documents and other sensitive records.
• For running projects, identify together with the coordination (mission -projects) focal persons on record management and ensure their training and mentoring striving for maximum autonomy within a given framework, including on compliance and document management awareness
• For closing projects when staff resources are unavailable on-site, the records manager should be capable to handle autonomously.
• Act as a technical referent and make recommendations for :
  • every record to be well located, rapidly and fully accessible, and available for future audit, discovery and capitalization
  • ensuring that only records that are necessary to conduct activities are retained, and not longer than required by reviewing and aligning retention schedules
  • special protective measures to be put in place in regards to vital records essential to protecting rights, confidentiality, ensuring privacy and pursuing trust of the personnel patients and communities and third parties.
• Collect, centralize and report records management and compliance issues and initiatives.
• Support the HQ Bookshop Manager in updating the ‘field operational library’ (‘Bibop’) in each field project.
• Define the needs, and requirements for a Community of Practice for field staff on the subject of document life cycle matters and implement if/after validation

Support the document life cycle - both paper and electronic records - at Headquarters’ level.

• Receive, centralize, organize and store paper and electronic records in Brussels with support of Facilities and ICT units.
• Advise on records management, on confidentiality matters and on compliance with relevant legislation and regulations.
• Support the documentalist in answering punctual records retrieving requests for information stored in MSF-OCB HQ records centers and electronic repositories.
• Support audits and evaluation processes (e.g. ECHO audit).
• Support Ad Hoc requests for filing exceptional projects/initiatives (e.g. Ebola task force)
• Advice the facilities and ICT units regarding the implementation of optimal conditions of preservation of both paper and electronic records at both field and HQ level.

Support the review and the implementation of OCB policies and guidelines on knowledge management, archiving and data compliance.

• Participate to the knowledge management circle (particularly on the subjects of processes and field implementation).
• Contribute to the review of the retention schedule policy.
• Lead the review of archiving guidelines in field missions and headquarters.
• Create tools such as good practices, communication material, training material, etc. related to document life cycle matters, knowledge management and data protection and conduct orientation and training for staff to enhance compliance and awareness.
• Participate to the development of data protection guidelines.
• Conceive, develop, pilot and deploy a record management system for specific data in coordination with knowledge management initiatives.

Subject Matter Expert

• Pro-actively play a focal point position around archives and record management issues and initiatives at Field and HQ level.
• Provide her/his expertise to decision makers and key stakeholders, including various working groups such as the Knowledge Information Team.
• Advise on complex legal and regulatory issues often including data sharing and document confidentiality.
• Support a cultural change towards archives and records management awareness in close collaboration with the Knowledge & Change Manager.
• Support headquarters’ projects involving archives and records management.

You will need to

• Have an engineering/industrial background, preferably in mechanics
• Have some experience in project management and in dealing with various stakeholders
• Have a strong aptitude for innovation and for testing new ideas
• Be trilingual English/French/Dutch
• Be accustomed to working in a multicultural environment
• Be dynamic, flexible, team and results oriented and have a strong intellectual curiosity

HI
handicap international
humanity & inclusion

We are looking for an engineer who will have the chance to work in a fascinating environment and for a motivating project

Drones for demining    

Project Manager/Engineer - Brussels (h/f)

 

Handicap International is an international humanitarian organization operating in 60 countries with headquarters in Brussels and Lyon.

As part of our innovation strategy and with the support of the belgian cooperation, we have developed a new ambitious research programme aimed at using drones and new radar technologies to improve the efficiency of our demining operations.

This position is based in Brussels.

If you think you fit this profile, do not hesitate, contact us before August 20th!

jobs.belgium@hi.org

www.handicapinternational.be

 

CANDIDATE PROFILE

• Studies level : N/A
• At least 1 year of MSF experience in a supply position.
• Fluent English and French
• Organizational skills, ability to handle multiple tasks and respect deadlines.
• Supply Chain technics (warehousing, transport, customs, Information System, demand planning, procurement, customer service, supply process)
• Adaptability and flexibility, autonomous, good communication skills, pedagogical and didactic skills, diplomacy, high availability in traveling.
• Adhere to the MSF principles and our managerial values: Respect, Transparency, Integrity, Accountability, Trust and Empowerment.

CONDITIONS

• Long term contract, full time
• Work place (when not on the field): Brussels - Ready to travel 50% of the time
• Salary according to the relevant experience
• Hospital Insurance (DKV) – Pension Plan – Canteen -  100% reimbursement for public transport costs
• Starting date: September 2018

Deadline for applications: at the latest on 17 August 2018

Please send your CV and cover letter (in English) to Camille Dumonceau, Department Assistant, Rue de l’Arbre Bénit, 46 – 1050 Brussels – Recruit-HQ-SC@brussels.msf.org  - stating “SPT” in the title.

CONTEXT

Driven by MSF’s goals, the OCB Supply chain’s mission is to enable humanitarian action and provide reliable supply chain solutions. It comprises several sites, in each mission on the field (projects and capital), with MSF Supply its European Supply Center, and the Kenya Supply Unit its regional hub. The Supply Chain Department defines the global strategy of this supply chain, pilots its performance, and ensures that each site has the relevant support for its development.

The supply chain back office aims to professionalize each technical domain by:

1. Define and Provide frameworks to be adapted to contextual specificities, support the SCOs and Supply field to ensure that the sustainable and coherent supply chain solutions are in place for each context.
2. Define technical skills and competencies. With the support of the learning officer, build up the learning path for his/her technical domains.
3. Provide appropriate support in order to respond to operational needs (proactive and reactive).
4. Build up, motivate and facilitate network of experts.

This should privilege polyvalent approach for support to match better with constrains of the field.

Under the supervision of the Back office (BO) , the Supply Polyvalent Technician participate to the improvement of the OCB supply chain at field level and on all domains (ordering, stock management, transport customs…) through direct support (proactive and reactive) given to the mission and active participation to specific projects (elaboration of tools, development and facilitation of training modules…).

The position aims to spend 50% of its time in the field

Work must be therefore done in close collaboration with the technical referents ensuring objectives for each domain are aligned, Supply Chain Officers to ensure operational needs are well identified and Learning officer.

JOB PROFILE

• As member of the Supply Chain back office, participate to the elaboration of the annual objectives and action plan in order to express better the needs of the missions and provide the right technical support to develop.
• On request from operations, and base on specific TOR, give support (visit, coaching, training, evaluation…) to all OCB the missions and all Supply Chain domains applying defined standards and processes and adapting them to the reality of each country.
• Following annual objectives of the back office and in collaboration with technical referents are in charge of/participate to the elaboration documents/tools of reference.
• Participate to the development and facilitation of training modules. Can also be in charge of full development of delocalized trainings.
• In collaboration with the other technical referents, participate to the diffusion and deployment of policies, procedures and tools, play a role of ambassador of the Supply Chain department to explain and promote strategy and objectives of the department towards external partners.

Conditions

• Durée de la mission : 6 à 12 mois
• Salaire selon l'échelle terrain d’MSF-OCB. Transport, hébergement et vaccinations sont pris en charge par MSF. Per diem + assurance médicale

MSF OCB ne publie pas d’offres de postes à pourvoir. Nous travaillons avec un système de candidatures spontanées pour les postes sur le terrain pour environ 30 profils dont nous avons continuellement besoin. Si vous êtes recruté pour un poste sur le terrain - après un processus de sélection basé sur les compétences - vous êtes placé dans ce que nous appelons un «pool» ou une base de données des travailleurs humanitaires disponibles. Dès qu'un projet a une position qui vous convient, nous vous envoyons en mission. Avant de postuler, veuillez lire attentivement la page d'emploi de notre site Web pour en apprendre davantage sur la vie sur le terrain et pour vous assurer de vous conformer à nos critères généraux de recrutement.

Comment postuler

Les candidatures seront seulement acceptées via notre formulaire de candidature en ligne. Merci de postuler avant le 31 août 2018. Votre candidature sera redirigée au bureau de recrutement d'MSF le plus proche de chez vous selon votre résidence.

Médecins Sans Frontières (MSF) est une organisation médicale humanitaire internationale indépendante qui fournit une aide d'urgence aux personnes touchées par les conflits armés, les épidémies, les catastrophes naturelles et l'exclusion des soins de santé. Nous travaillons dans plus de 60 pays, offrant une assistance aux personnes selon leurs besoins, sans distinction de race, de religion, de sexe ou d'appartenance politique.

Nous construisons actuellement des hôpitaux en Sierra Leone et en Afghanistan et nous avons de futurs projets de construction dans d'autres pays. Par conséquent, le Centre Opérationnel de Bruxelles (OCB) recherche:
Des spécialistes en énergie

Détails de la position

En tant que spécialiste en énergie, vous concevez, mettez en œuvre, gérez et supervisez l’installation de nouveaux systèmes et/ou les travaux de réhabilitation afin d’assurer le niveau de qualité requis.

Vous devez assurer la continuité du service ainsi que la protection des patients, du personnel et des équipements. Vous gérez et encadrez une équipe locale. Vous pouvez aussi être amené à négocier des accords et les permissions requises. Vous entretenez des contacts réguliers avec les autorités pertinentes et vous assurez la conception, la mise en œuvre et la transmission correctes des travaux.

Prérequis

• Diplôme en électromécanique ou électricité (technicien ou ingénieur)
• Électricien certifié doté d’une expérience reconnue
• Flexibilité et ouverture interculturelle
• Excellence en gestion d’équipe
• Curiosité de travailler dans des contextes difficiles
• Deux années d’expérience professionnelle pertinente
• Adhésion aux valeurs de la charte MSF
• Etre disposé(e) à partir sans votre partenaire et/ou famille et à travailler dans un environnement instable
• Bonne connaissance du français et de l’anglais