Regional Grants Officer (ISV) – Lao PDR

YOUR PROFILE:

• Master’s degree in the following or related field: humanitarian management, development, international relations
• First professional experience in the sector
• Experience in writing proposals/reports
• Demonstrated experience in coordinating and preparing quality narrative and financial reports for a variety of donors
• Reactivity, anticipation, adaptability, capacity to take initiative
• Ability to classify and manage priorities
• Listening and diplomacy skills
• Knowledge of Windows environment and excellent experience with Microsoft Office.

Place: Vientiane, Lao PDR
Duration of contract: 12 months
Starting date: 27th November 2023
Closing date for applications: 9th October

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.org

At Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.

Please indicate if you require any special accommodation, even at the first interview.

JOB CONTEXT:

The South East Asia region is characterized by its size, the diversity of its contexts and, above all, by its cultural and linguistic heterogeneity (7 major languages and more than 500 local languages). This is the region of birth of HI and our activities are still largely traditional, with a dominant in Inclusion (42% of the 2021 budget volume), Rehabilitation (19%) and Mine Action (15%). The region encompasses a wide variety of humanitarian contexts, ranging from the civil war in Myanmar, to support to the Vietnamese government in the development of an international standard of rehabilitation services, or to emergency responses to climate-related disasters in the Philippines.

In February 2020, HI initiated the process of regionalization of the Laos, Cambodia and Vietnam programs, joined later by China (October 2021) and the Philippines (January 2023). The regional office is in Vientiane (Laos).

The living condition in Loas remains quite good with reliable transportation infrastructure, health services, and housing in the capital area.

YOUR MISSIONS:

Mission 1 : Contribute to the quality of project design narratives and reporting:

• Draw up retro-plannings for each report, collaborating with the different departments involved (operations, finance, logistics, technical unit, security, HR and MEAL, headquarters and national association);
• Contribute to the smooth coordination between Project Managers, Area Managers, Operations Managers and Country Managers, Global Specialists and the Operations Manager for the compilation of narrative report contributions and in the monitoring of donor contracts;
• Ensure coordination with shared services to ensure overall consistency of narrative and financial reports and completeness of annexes;
• Ensure compilation of narrative versions for selected regional and consortium projects;
• Ensure that concept notes, project proposals and narrative reports (including logical framework and timeline) are submitted on time and in accordance with donor procedures;
• Regularly update grants information & donors’ relations on the Customer Relationship Management (CRM) platform (currently under development).

Mission 2: Donor Compliance:

• Support the team on contractual issues and link with headquarters / partners: contracting process with partners and questions on donor rules, in line with HQ compliance and risk unit and IPOs (if relevant);
• Organize Grant Opening and Grant Closing Meetings for all relevant staff members / departments to ensure coherence in the understanding of the grant design across departments and bases, as well as to promote sharing of achievements and lessons learned;
• Ensure regular communication and coordination with relevant IPSO and IPOs in NAs, Operations and Compliance and risk manager at HQ level;
• Responsible under the PD management to manage any dispute with donor on the grants followed, to mobilized HQ unit concerned (Financial controller, Institutional funding compliance & risks Manager, IPO).

Mission 3: Capacity building in reporting and project design:

• Organize training and support capacity building for all field staff members of the organization and to HI partners’ staff on program development and reporting, as well as on HI’s program specific documentation;
• Regularly visit field offices to work directly with program staff on the project implementation and to maintain an in-depth understanding of HI’s program activities and operations context;
• Raise compliance issues proactively with program staff and head of departments.

Mission 4: Assist the team in institutional communication and donor relations:

• Support in the development of internal and external communication materials (sitreps, factsheets, etc.);
• Propose internal information channels and tools;
• Structure and share information for dissemination to the HQ, partners, coordination forums (newsletters, presentations, videos…).

CHARACTERISTICS OF THE POSITION:

The living condition in Loas remains quite good with reliable transportation infrastructure, health services, and housing in the capital area.

CONDITIONS:

At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team
– 12 months ISV contract (International Solidarity Volunteering) starting from 27th November 2023
– Expatriation allowance: 1000 € net per month
– Perdiem: 510.15€ net/month – paid in the field
– Paid leaves: 25 days per year
– R&R: 1 day per month
– Position:
unaccompanied

• Payment for travel costs (air ticket & visa) and transport of your personal effects

– Housing: Individual taken in charge by HI

TO APPLY:

Only online by joining a CV and cover letter via the following link: http://www.jobs.net/j/JFLlEfsT?idpartenaire=142

Applications will be processed on an ongoing basis, don’t wait for applying!

Only successful candidates will be contacted.