Skills and qualifications

Essential

• Relevant experience in human rights, political science, international development or any other specific field relevant to PI’s work;
• A good understanding of the functioning of the European Union, development policy and/or humanitarian work, particularly relating to child rights and gender equality;
• Excellent verbal and written English communication skills;
• Team spirit and willingness to work in a multicultural team;
• Able to communicate effectively and to collaborate with colleagues in all the regions where Plan International works;
• Very good organisational skills, with the ability to work to a high standard, manage stress while prioritising multiple tasks and meeting deadlines;
• Fully computer-literate: skilled and confident user of office applications, especially MS Word, Excel, PowerPoint, Outlook, Teams;
• Interest in fundraising, programme management or related fields;
• Works with trustworthiness and integrity and has a clear commitment to Plan International’s core values and humanitarian principles;
• A valid work permit for Belgium.

Desirable

• Very good command of English;
• Other languages (such as French and/or Spanish/Portuguese) are an asset;
• Previous experience in a related field (EU institutions, NGOs in Brussels and/or the Global South, etc);
• Strong affinity for working with figures and statistics.

Traineeship: Partnership Assistant

Purpose of the role

Responsible for supporting the Partnership Team in ensuring EU development and humanitarian aid pays particular attention to children and girls, through increased EU grants for quality projects run by Plan International.

Principal Responsibilities

Under the supervision of, and in collaboration with, the INTPA Manager and/or ECHO Manager:

1. Identify relevant EU funding opportunities (INTPA/NEAR and/or ECHO), review and analyse results and share relevant information with Plan International entities:

• Monitor on a daily basis the INTPA/NEAR and/or ECHO funding opportunities at global and country level;
• Disseminate information about upcoming funding opportunities to relevant Plan International National and Country Offices;
• Assist in the follow-up of information requested to/from Plan International’s Country and National Offices regarding EC funding issues;
• Support the Partnership Officer in the consolidation and monitoring of the grants database, other internal databases for peer learning, in addition to the monitoring tools for the engagement with the donor;
• Analyse EC’s Annual Action Plans for thematic and geographic programmes;
• Review and analyse Plan International’s results regarding EU funding;
• Maintain an up-to-date contact database of relevant focal points and staff within Plan International and the INTPA/ECHO departments.

2. Support the development of internal processes and tools at grants acquisition and implementation stages:

• Support the elaboration of tools for internal coordination, information-sharing and quality control of project proposals submitted to the EC;
• Support the drafting of briefing notes and toolkits on EC compliance for Plan International’s Country Offices and PI’s European National Offices.

3.Support in the preparation of internal meetings and trainings around EC Grants:

• Support the organisation of internal meetings with representatives from Plan International’s National, Country and Regional offices;
• Support the preparation and organisation of training sessions, online courses and webinars;
• Support the development of training packages.

4.Support the Plan International EU Office with other tasks as needed:

Support the office with administration (e.g., minutes, logistics of meetings).

How to apply

If you meet the skills requirements above and are interested in applying for this post, please send your CV (no Europass) and cover letter (no longer than 2 pages) in English to EUORecruitment@plan-international.org with “Application: Partnership Assistant” in the subject.

Deadline for applications is the 1st of December 2023 at 23:59, local time in Brussels, Belgium.

Applications received after the deadline will not be reviewed. Due to high volumes of applications received, should you not have received feedback on your application within two weeks of the closing date, please consider your application unsuccessful.

Visa/passport requirements: the candidate must currently hold the independent right to live and work in Belgium and be prepared to ensure that right remains throughout the scope of the contract. Please specify in your application how you hold this right.

A range of pre-employment checks will be undertaken in conformity with Plan International’s Safeguarding Children and Young People Policy. Plan International is fully committed to promoting the realisation of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with. Plan International believes that it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.

Thank you for taking the time to review this traineeship and for your interest in Plan International.